36C25025Q0793 0005.docx

Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Network Contracting Office (NCO 10) 3140 Governor’s Place Blvd. Suite 210 Kettering OH 45409-1337

POINT OF CONTACT*

Contracting Officer Josh Kovar Joshua.Kovar@VA.gov

All questions shall be emailed to POC above

PLACE OF PERFORMANCE

Dayton VA Medical Center

EMS Department

4100 West Third Street

Dayton OH

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

The purpose of this solicitation amendment is to provide answers to questions.

1. To clarify Section3 & 4 - the government is providing everything for these services in the SOW to be accomplished- equipment, supplies, chemicals, paper consumables, etc.?

a. Yes

2. Please provide a list of the equipment that will be available for use during the during the contractors’ shift.

a. Scrubbers, Burnishers, Extractors, Shop Vacs, mops, brooms, HKA Carts and vacuum cleaners.

3. Please clarify that the contractor has priority use of the equipment during the shift.

Patient Care has priority use of equipment, however vendor will have access to equipment.

4. What is the course of action if equipment is not available for the contractor to use?

a. Notify the COR

5. Is bi-monthly twice a month, or every two weeks?

a. Twice a month

6. What is the square footage that requires carpet maintenance?

7. What is the square footage that requires stripping and waxing?

8. What times are preferred for the 2x a day restroom sanitation cleaning?

a. Beginning of Shift and End of Shift

9. We were informed that the chapel needs service only 2x week; if correct, please edit the SOW to reflect the change and what days should the service be provided/

a. Chapel will need to be cleaned every Monday and every Friday.

10. Please adjust the square footage of the areas to be cleaned; the SOW has total building square footage, but was clarified during the site visit that the areas of responsibility square footage is considerably less.

11. The buildings are far apart from each other, will golf carts be considered equipment and provided by the VA?

a. No, golfcarts will not be provided by VA for vendor use.

12. Being that the VA will be providing the equipment, how will the VA provide equipment in the buildings that don’t have equipment currently assigned to it?

a. Notify the COR to have equipment relocated to point of use.

13. Please clarify the second bullet point in the instruction section: “Please omit any PII for any person(s). ” Page 35, staffing plan and scheduling flexibility.

a. Re. PII, we request that the staffing plan should not include any information that can be used to identify an individual personally. This includes, but is not limited to:

i. Last Names

ii. Social Security Numbers

iii. Phone Numbers

iv. Email Addresses

v. Home Addresses

vi. Dates of Birth

vii. Any other personal identifiers The purpose of this request is to ensure the privacy and security of individuals' personal information. Instead of providing specific personal details, please list the roles and the number of personnel required for each role. For example:

i. 1 Manager

ii. 6 Janitors

iii. [Other roles as applicable]

14. Who is the incumbent?

a. There is no current incumbent.

15. What is the current annual contract value?

a. There is no active current contract.

16. Can you confirm whether there are any anticipated follow-on contracting opportunities for these services after the base period, and if there is potential for extension or transition into a longer-term contract?

a. Currently there are no plans for services after the initial BASE period of 6 months. If a longer duration contract is needed a separate solicitation will be released and awarded.

17. Can you confirm whether there is a preferred or required number of personnel expected on site during the listed shift?

a. No

18. Are there any minimum staffing requirements per building?

a. No

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Amendment to a Previous Combined Solicitation