36C25025Q0675 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 08-26-2025 None 36C250 Department of Veterans Affairs Network Contracting Office (NCO) 10 6150 Oak Tree Blvd., Suite 300 Independence OH 44131 36C250 Department of Veterans Affairs Network Contracting Office (NCO) 10 6150 Oak Tree Blvd., Suite 300 Independence OH 44131 To all Offerors/Bidders

36C25025Q0675

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 09-02-2025 1pm EDT x The purpose of this amendment is to provide Q&A responses (see attached document). This amendment also extends the response due date to Tuesday September 2, 2025 at 1pm EDT.

Kristina L. Peart Contracting Officer

1. STAT pickups stated they were required to be picked up within the hour. Does this include outside of Marion County?

The vast majority of stat pickups are initiated at the RLR VAMC.

2. For outside Marion County would a 2-hour pick-up time be considered?

Yes.

3. Unscheduled pickups were required to be picked up within 2 hours. For outside of Marion County would a 3-hour time slot be considered?

Yes.

4. The SOW references “unscheduled orders greater than 200 miles”. What is maximum mileage?

There is no maximum stated mileage.

a. If there is no mileage cap can we use a base for 200 miles, plus a mileage for 201 and greater?

No.

5. The SOW references "STAT orders greater than 50 miles”. What is maximum mileage?

The furthest that has been previously requested was a trip to the Fort Wayne VAMC. This is rare and not anticipated to have a large impact on the contract.

a. If there is no cap can we use a base for 50 miles, plus a mileage for 201 and greater?

No.

6. Can the government please elaborate on why the VA is requesting VINS and Employee information within 5 days of award? These employees may not be available if there is a multi-week lag between award and contract start.

This is assuming award is near contract start date. VA would approve the provision of these documents no less than 7 days prior to effective date of the contract.

a. Would the government consider providing a longer time period to provide the VIN and Employee information?

VA would approve the provision of these documents no less than 7 days prior to effective date of the contract.

7. In previous bids we have seen that these pickups actually needed to start at the Richard L. Roudebush VA Medical Center, is that still the case?

For the daily scheduled routes, yes, they will start at the RLR VA to pick up empty coolers/packages/supplies going to the clinics.

8. If not brand new, could you please provide the current / previous contract number?

Current 36C25025P0402

9. What was the cost of the final full option year of the previous contract?

282890.00

10. How many drivers/vehicles are currently used to service the current contract?

The current contractor utilizes 10 drivers/vehicles.

11. What is the vehicle size currently servicing this location?

Most couriers utilize passenger cars.

12. How many cubic feet of storage are required for transportation, and what is the maximum size and quantity of items to be transported daily?

There is not a stated maximum size/qty. The majority of the time, shipments will consist of the cooler tote(s) and small packages/mail. Occasionally a large box of supplies may need sent, but VA makes no maximum statements. All items should fit in a standard vehicle.

13. Please clarify if the government will require the vendor to provide equipment (coolers, totes, locks, and temperature logs).

VA provides coolers, locks, and VA-required logs.

14. What is the weekly, monthly, or annual estimated trip volume for as-needed trips in total, and/or as-needed trips per contract location, if any?

This is listed as the estimated quantity in the solicitation.

15. Are the published pickup times for each location required to be followed exactly, or will the Government allow a pickup window of 45-60 minutes (provided that PM pickups are still completed prior to facility closing hours) to enable multi-site route pairings that could reduce costs?

Pickup window is 15 minutes. If stated pickup time is 1530, contractor has between 1530-1545 to complete the pickup. Multi-site route pairings are not permitted unless these parameters can be met.

16. Can you confirm if all packages picked up will be delivered to a single location? If so what is that the deliver to address?

No, they may be delivered to varied locations, including outlying clinics, state health dept., other hospitals, patient homes, etc.

17. Do you expect STAT or unscheduled runs on the weekends? Or will it be M-F only?

STAT trips occur as needed, 24/7/365