36C25025Q0378.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

Network Contracting Office 10 Ann Arbor MI 48105

POINT OF CONTACT*

Contract Specialist Rachel MacRae rachel.macrae@va.gov 734-596-1152

PLACE OF PERFORMANCE

Richard L. Roudebush VA Medical Center

1481 W 10th Street

Indianapolis IN

ADDITIONAL INFORMATION

DESCRIPTION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation for quote to be requested with no other form of written solicitation to be issued.

This solicitation RFQ-36C25025Q0378 is issued as a request for quotes (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-02.

This is a solicitation only pertaining to listed items below.

Note: this is a firm fixed price, Small Business Set-Aside solicitation.

The North American Industrial Classification System (NAICS) code is 332919, with a small business size standard of 750 Employees. The FSC/PSC is 4810.

Vendor to supply necessary materials and/or parts for the requirements listed below to be delivered to: Richard L. Roudebush VAMC (583), 1481 W. 10th Street, Indianapolis, IN 46202, FOB destination.

All interested companies shall provide quotations for the following brand name equipment and supplies:

Requirement 1:

Offerors must comply with all instructions contained in provision 52.212-1, Instructions to Offerors-Commercial, which applies to this acquisition. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on an SF 1449, letterhead stationery, or as otherwise specified in the solicitation.

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

52.252-2 Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

The following additional FAR provisions apply:

52.211-5 Material Requirements 52.212-2, Evaluation-Commercial Items, the Government will award a contract/purchase order resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation and is determined to be the most advantageous to the government; technical, price, estimated delivery time, warranty, and past performance considered.

52.212-4, Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price.

52.212-5, Contract Terms and Conditions-Commercial Items. The following additional clauses apply: Purchase order (SF 1449) will be awarded to the winning bid with submission of Invoice through Tungsten upon delivery of ALL items listed on spreadsheet.

From the VAAR the following apply:

852.232-72 Electronic submission of payment requests. All invoices must be submitted to Tungsten for payment processing. The PO number must appear on all invoices, packing slips, shipping labels, and/or correspondences to the contracting officer.

852.246-71 Inspection of all parts will be held. If goods are rejected, they will be held for 15 days, if not replaced, the rejected merchandise will be returned to the contractor at their risk and expense. Payment of invoice will be delayed.

All quoters shall submit the following: Pricing quote and estimated schedule for delivery.

To facilitate the award process, all quotes should include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

If applicable, Contractor shall provide an authorized distribution letter.

The Contractor shall be an Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor, or authorized Contractor reseller for the proposed equipment/system such that the OEM warranty and service are provided and maintained by the OEM. All warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

The Contractor shall provide new items ONLY; no remanufactured/used or "gray market" items. All items must be covered by the manufacturer's warranty.

(852.212-72 Gray Market and Counterfeit Items) FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” Delivery shall be provided no later than 30 days after receipt of order (ARO) unless notification of delays are provided to the Contracting Officer/Specialist.

Contact and Submission Rachel MacRae, Contract Specialist, via email at rachel.macrae@va.gov. No telephone inquiries will be accepted. Only written inquires received directly for the offeror are acceptable. All quotes must be received by 03/12/2025, 12:00pm EST to: Rachel MacRae (rachel.macrae@va.gov), with the subject title: (Company Name) - RFQ-36C25025Q0378

See attached document: SSJ - S.

Combined Synopsis/Solicitation Notice