Answers to Pre-Proposal Conference Questions.pdf
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- Solicitation number
- 36C25024R0068
About this file
This document contains the Answers to Pre-Proposal Conference Questions related to Solicitation Number 36C25024R0068 issued by the Department of Veterans Affairs (VA) for a lease of 15,000 ABOA sq ft. of medical office space and 60 parking spaces for use as a Community Based Outpatient Clinic (CBOC) in Warsaw, Indiana. The solicitation has been set-aside for Service-Disabled Veteran Owned Small Businesses. Key details include:
- No time extensions are being considered for initial offers.
- The VA will pay for the Tenant Improvements (TI) in a lump sum.
- Utilities, janitorial costs, and maintenance should be estimated with initial offers, with normal business hours of 7:00 AM ET to 5:00 PM ET.
- Financing costs and interest for TIs should be included in the total TI costs, not the shell rent.
- The standby generator costs shall be allocated to TI.
- The Security Unit Price List should be filled out and included with initial offers.
- The Tenant Improvement Cost Summary (TICS) should be filled out based on initial design and may be revised following Design Intent Drawings prior to lease award.
- Copies of contracts for Geo-Tech, Phase One environmental, and cultural resources studies must be submitted with initial proposals, with the final reports due prior to award.
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Initials
VA Warsaw 36C25024R0068
Answers to Pre-Proposal Conference Questions
1. Will VA consider a time extension for initial offers?
a. Answer: No time extensions are being considered at this time.
2. Does the VA plan to pay for the TI’s lump sum or finance over the term of the lease?
a. Answer: Lump sum.
3. Should utilities, janitorial costs, and maintenance be estimated in with initial offers or be set during lease negotiations? If required with initial offers, please provide the normal hours of operation.
a. Answer: Estimated with initial offers. Normal business hours 7:00 AM ET to 5:00 PM ET (see Exhibit A, §6.01).
4. Are financing costs and interest carry for TI to be included in the Shell rent or Tenant Improvement/BSAC cost?
a. Answer: Any costs associated with Tenant Improvements shall be captured in the total TI costs. See the TICS table for reference.
5. Is the standby generator part of the shell cost or TI?
a. Answer: The costs for the stand-by generator shall be allocated to TI.
6. Is the Security Unit Price List intended to be used during the initial construction period or as a single unit price for installation? By way of example a camera installation while the subcontractor is on site is less expensive than a camera installed after the building is finished and a special trip is made.
a. Answer: Initial construction.
7. Should the Security Unit Price List be filled out with the initial offers or during DID discussions and TI pricing?
a. Answer: The SUPL should be filled out and included with initial offers.
Offerors may have the opportunity to revise the SUPL following DIDs and submitted as part of their final proposal.
8. Please confirm the TICS will be filled out during or following the lease award.
a. Answer: TICS should be filled out based on initial design. Following DIDs, prospective offerors may have the opportunity to revise the TICS, if necessitated by any changes, prior to lease award.
9. If [prospective offerors] have contracted for Geo-Tech, Phase One environmental, and cultural resources studies, can a copy of the contract(s) be submitted after the initial offers are submitted?
a. Answer: Prospective offerors shall include copies of the contracts for such services with initial proposals. However, those services shall be completed and documents/reports submitted with final proposals prior to award.
File details come from the government source that posted it. Updated .