36C25024Q0532 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 12

0001 583-24-3-669-0039

Department of Veterans Affairs Network Contracting Office (NCO) 10 6100 Oak Tree Blvd., Suite 490

Independence OH 44131

Department of Veterans Affairs Network Contracting Office (NCO) 10 6100 Oak Tree Blvd., Suite 490

Independence OH 44131

To all Offerors/Bidders

36C25024Q0532

04-16-2024

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: April 23, 2024 at 12:00 PM EDT

See CONTINUATION Page

X 1

The purpose of this amendment is to answer questions posed by potential offerors in response to the initial solicitation.

See the following page for questions and answers. Per the questions posed, the updated statement of work and updated price/cost schedule has been added as well.

The deadline for offer submission has been extended to April 23, 2024 at 12:00 PM EDT.

Toni Waggoner-Boykin Branch Chief

36C25024Q0532 0001

CONTINUATION PAGE

Questions

Question 1: What size is the Carbon exchange tank?

Answer: The carbon exchange tank is 14”.

Question 2: What size is the DI exchange tank?

Answer: The DI exchange tank is 10”.

Question 3: What size is the 3 micron filter?

Answer: There are no 3 micron filters. This has been corrected on the price/cost schedule and Statement of Work (SOW).

Question 4: What size is the .45 micron filter?

Answer: There are no .45 micron filters. This has been corrected on the price/cost schedule and Statement of Work (SOW).

Question 5: What size is the .2 micron filter?

Answer: The .2 micron filters are 2.5” x 20”.

Question 6: What is the ozone disinfection used for?

Answer: It is used to disinfect the high purity loop and storage tank?

Question 7: Is the ozone equipment on site, or does the contractor need to provide the ozone equipment?

Answer: Contractor will provide the ozone equipment

PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 40.00 EA __________________ __________________

Utility Water Chemistry Test Contract Period: Base POP Begin: 05-15-2024 POP End: 05-14-2025 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage Treatment Equipment

0002 40.00 EA __________________ __________________

Utility Water Bacteria Test Contract Period: Base POP Begin: 05-15-2024 POP End: 05-14-2025 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage Treatment Equipment

0003 3.00 EA __________________ __________________

Utility Water Endotoxin Test Contract Period: Base POP Begin: 05-15-2024 POP End: 05-14-2025 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage Treatment Equipment

0004 288.00 EA __________________ __________________

Critical Water Chemistry Test Contract Period: Base POP Begin: 05-15-2024 POP End: 05-14-2025 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage Treatment Equipment

0005 288.00 EA __________________ __________________

Critical Water Bacteria Test Contract Period: Base POP Begin: 05-15-2024 POP End: 05-14-2025 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage Treatment Equipment

0006 288.00 EA __________________ __________________

Critical Water Endotoxin Test Contract Period: Base POP Begin: 05-15-2024 POP End: 05-14-2025 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage Treatment Equipment

0007 8.00 EA __________________ __________________

Steam Water Chemistry Test Contract Period: Base POP Begin: 05-15-2024 POP End: 05-14-2025 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage Treatment Equipment

0008 4.00 EA __________________ __________________

Carbon Tank Exchange Contract Period: Base POP Begin: 05-15-2024 POP End: 05-14-2025 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage Treatment Equipment

0009 12.00 EA __________________ __________________

DI Tank Exchange Contract Period: Base POP Begin: 05-15-2024

POP End: 05-14-2025 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage Treatment Equipment

0010 4.00 EA __________________ __________________

Membrane Replacement Contract Period: Base POP Begin: 05-15-2024 POP End: 05-14-2025 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage Treatment Equipment

0011 12.00 EA __________________ __________________

Pre-Filter Replacement Contract Period: Base POP Begin: 05-15-2024 POP End: 05-14-2025 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage Treatment Equipment

0012 72.00 EA __________________ __________________

.2 Micron Filter Replacement Contract Period: Base POP Begin: 05-15-2024 POP End: 05-14-2025 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage Treatment Equipment

0013 12.00 JB __________________ __________________

Ozone Disinfection Contract Period: Base POP Begin: 05-15-2024 POP End: 05-14-2025 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage

Treatment Equipment

0014 1.00 JB __________________ __________________

Perasetic Acid Disinfection Contract Period: Base POP Begin: 05-15-2024 POP End: 05-14-2025 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage Treatment Equipment

GRAND TOTAL __________________

STATEMENT OF WORK (SOW) - WATER QUALITY TESTING

1. Contract Title: Testing for Water Quality

2. Background: The medical center is required to complete testing on all water and steam systems utilized in the reprocessing of reusable medical devices. Water impurities can have adverse effects on medical devices and patient outcomes. The Association for the Advancement of Medical Instrumentation (AAMI) ST108: Water for the Processing of Medical Devices requirement is intended to mitigate the risks associated with water identified to be in improper quality.

3. Scope: The Richard L Roudebush VA Medical Center, Indianapolis requires water quality testing to meet the criteria of AAMI ST108 for reprocessing of reusable medical equipment.

This is located at the Richard L Roudebush VA Medical Center, located at 1481 W. 10th Street, Indianapolis, IN 46202 and Vet House located at 2669 Cold Springs Rd., Indianapolis, IN 46222. Services shall be in accordance with the terms, conditions, provisions and schedule of the contract. Services shall be for the period of 5/15/2024 through 5/14/2025 for a single year contract with no option years.

4. Specific Tasks For Testing-Deliverable Product:

a. Contractor shall provide all labor, materials, equipment, transportation, lodging and supervision necessary to collect appropriate samples and deliver to a lab meeting requirement for processing of AAMI ST108.

b. Contractor shall provide training to Sterile Processing Service (SPS) and Engineering personnel on AMII ST108 requirements and responsibilities within one (1) week of contract awarded.

c. Contractor shall provide same tester each time to avoid the need of an escort. Escort shall be provided for first month of testing.

d. Tester shall be proficient in AAMI ST108 testing methods and procedures and documentation of training shall be provided.

e. Contractor shall provide certificate of training for tester.

f. Contractor must provide testing plan to be approved by COR.

g. Contractor shall provide remediation plan in then event two consecutive samples fail to meet AAMI ST108 standards.

h. Contractor shall be with one hour driving distance of Richard L. Roudebush VAMC to allow for emergency sample drop-off if needed.

i. Contractor shall provide Endotoxin results within three business days of receiving sample.

j. Contractor shall provide Chemistry results within five business days of receiving sample.

k. Contractor shall provide HPC results within five business days of receiving sample.

l. Contractor shall provide a handheld resistivity meter as well as pH hardness color metric dipsticks to the Indianapolis VA Medical Center. Contractor shall calibrate the resistivity meter monthly during their testing visit and provide a calibration certification with this visit as part of the report. Contractor shall provide a detailed site-specific operations manual and training to the Indianapolis VA SPS personnel and Engineering staff.

m. SPS AAMI ST108 Testing:

Table 1

Utility Water Quality Measurement Units

Utility Water Requirements

Utility Testing Frequency

Total Utility Tests Required for the year

AAMI ST108 Chemical Analysis (pH, Alkalinity, TOC, Aluminum, Conductivity, Hardness, Copper, Iron, Manganese, Nitrate, Phosphate, Sulfate, Silicate, Chlorid & Zinc)

See Table 2

AAMI

ST108

See Table 2 AAMI

ST108

Quarterly/ As Needed* 40

Bacteria CFU/mL See Table 2 AAMI

ST108

Quarterly/ As Needed* 40

Endotoxin EU/mL See Table 2 AAMI

ST108

Annual/As Needed* 3

Table 2

Critical Water Quality Measurement

Critical Water Requirements

Critical Testing Frequency

Total Critical Tests Required for the year

AAMI ST108 Chemical Analysis (pH, Alkalinity, TOC, Aluminum, Conductivity, Hardness, Copper, Iron, Manganese, Nitrate, Phosphate, Sulfate, Silicate, Chlorid & Zinc)

See Table 2 AAMI

ST108

Monthly/As Needed* 288

Bacteria See Table 2 AAMI

ST108

Monthly/As Needed* 288

Endotoxin See Table 2 AAMI

ST108

Monthly/As Needed*

288 (12 sample locations and retest for each location)

Table 3

Steam Quality Requirements Steam Requirements

Steam Testing Frequency

Total Steam Tests Required for the year

AAMI ST108 Chemical Analysis (pH, Alkalinity, TOC, Aluminum, Conductivity, Hardness, Copper, Iron, Manganese, Nitrate, Phosphate, Sulfate, Silicate, Chlorid & Zinc)

See Table 2 AAMI

ST108

Quarterly/As Needed* 8

Bacteria NA NA NA

Endotoxin NA NA NA

5 Specifics for Routine Maintenance- Deliverable Products:

a. Contractor shall provide all labor, materials, equipment, transportation, lodging and supervision necessary to provide proper routine maintenance suggested by manufacturer of NuStream PG 44 Reverse Osmosis system.

b. Contractor shall complete routine maintenance first week of month due.

Table 4

System Frequency Quantity Per Service

Quantity Total Per Year

Activated Carbon Quarterly 1 4 Premium Mixed Bed Deionizer

Quarterly 3 12

Thin Film Nanoncomposite

120-160 PSIG

Membrane

Annual 4 4

Pre-Filter, 5 Micron Monthly 1 12 Final Filter, .2 Micron

Monthly 2 72

Disinfection of high purity loop and storage tank, Ozone

Monthly 1 12

Disinfection, Perasetic Acid, RO

MACHINE ONLY

Annual 1 1

6 Performance: The Government shall document performance. Any report shall become a part of the supporting documentation for any contractual action.

7 Security Requirements: Contractor shall not have access to VA Sensitive Information, patient records, or data.

8 General Requirements:

a. For testing services performed during normal work hours, 7:30 a.m. to 4:00 p.m. at the Richard L Roudebush VA Medical Center and Vet House, contractor’s tester shall report to Sterile Processing Services Administrative Officer, Building 1, RM A-B109, 317-955-9845

b. For routine maintenance services performed during normal working hours, 7:30 a.m to 4:00 p.m at the Richard L. Roudebush VA Medical Center and Vet House, contractor’s service technician shall report to Engineering Maintenand and Operations Supervisor, Building 1, RM A-B117, 317-988-2515.

c. For routine maintenance services performed outside normal working hours report to the Chiller Plant, 317-988-2329 at Richard L Roudebush VA Medical Center and Vet House. After all work is complete the contractor’s repairman shall again report to the Chiller Plant where the repairman shall submit service report.

d. Situations requiring more frequent analysis and/or special testing other than the specified requirements may arise. Contractor shall not perform any extra cost work without written authorization from the contracting office.

e. Contractor shall respond to routine communications within 48 hours.

f. Contractor shall provide emergency response, including a site visit if requested, within

4 hours of request, 24 hours a day, and 365 days per year.

g. All on site work shall be coordinated with Leroney Bond, Administrative Officer, SPS, 317-955-9845 A-B109, Leroney.Bond@va.gov, at least seven (7) days prior to performance of services.

h. Any deficiencies or problems noted with VA test results or with the water treatment specialist’s test results are to be reported immediately to the COR. If problems are found, corrective actions shall be recommended immediately, chemicals as necessary provided, and tests performed as necessary to confirm that desired results are achieved.

9 Deliverables:

a. A written report of each analysis and inspection shall be submitted upon completion of each analysis and/or inspection to include a summary report of treatment recommendations based on the analysis report. Each report shall be submitted in duplicate to the SPS Chief and COR.

b. Complete specification of all products: name, ingredients, control range, test procedures, physical state (liquid, powder, etc.), container size, method of delivery, compatibility with present materials being used, catalog data, Material Safety Data Sheets (MSDS) sheets.

c. Contractor shall provide to the COR complete written reports within 5 business days to include all test results and recommendations, and review reports. The report shall notate at a minimum the date of the test, testing parameters, and testing results as well as highlight if the results passed or failed by highlighting the results with a green for pass and red for fail. Parameters for pass/fail are noted in AAMI ST108.

10 Contracting Officer’s Representative (COR).

Name: Sean Rosenfeld

Section: Engineering-Supervisor, Maintenance and Operations

Address: 1481 W. 10th Street, Indianapolis, IN 46202

Phone Number: 317-988-2515

E-Mail Address: Sean.rosenfeld@va.gov

11 Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI): The Richard L Roudebush VA Medical Center shall not furnish parts and/or test equipment for the performance of this contract. It is the responsibility of the contractor to bring the appropriate equipment; and/or supplies necessary to complete the work as required within.

12 Other Pertinent Information or Special Considerations: All work shall be performed by personnel qualified to work on the specific equipment. All work performed shall be compliant with AAMI ST108 guidelines and shall be designed to assure that the Richard L Roudebush VA Medical Center is providing the best possible water to process reusable medical equipment.

13 Place of Performance: The Richard L Roudebush Department of Veterans Affairs Medical Center located at 1481 W. 10th Street, Indianapolis, IN 46202 and Vet House located at 2669 Cold Springs Rd., Indianapolis, IN 46222. AAMI ST108 testing shall take place in Sterile Processing department, Reverse Osmosis mechanical room, and GI Decontamination processing.

STATEMENT OF WORK (SOW) - WATER QUALITY TESTING