36C25024Q0302_1.docx

36C25024Q0302

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

583-25-1-630-0006 36C25024Q0302 09-20-2024 Granger, Tracy L.

(734) 222-4294 09-26-2024

1:00 PM

EDT

Department of Veterans Affairs Network Contracting Office 10 24 Frank Lloyd Wright Drive Lobby M, Suite M2200 Ann Arbor

MI

48105 X X 561210 $47 Million N/A X Indiana Healthcare System Richard L. Roudebush VA Medical Center Attn: Safety Section 1481 West 10th Street Indianapolis

IN

46202 Y Department of Veterans Affairs Network Contracting Office 10 24 Frank Lloyd Wright Drive Lobby M, Suite M2200 Ann Arbor

MI

48105 https://tungsten-network.com/customer-campaigns/veteransaffairs/

See CONTINUATION Page See Price Schedule in Section B.

This procurement is for Fire Extinguisher Inspection and Maintenance Services at the Richard L. Roudebush VA Medical Center.

All questions will be answered via Solicitation amendment.

All questions must be submitted in writing to the Contract Specialist at the following e-mail: Tracy.Granger@va.gov no later than September 24, 2024, by 1:00 PM EDT.

The contractor shall sign the 852.219-75 certification for sub-contracting in order to be considered for award. Quotes that do not contain this certification will not be considered for award or evaluated.

This procurement is being solicited under FAR 12 & 13.

Award will be made via comparative analysis.

See CONTINUATION Page 583-3650162-630-850300-2660 0100401X1 X X X One(1) Kristina L. Peart Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(Continuation from Standard Form 1449, block 18A.)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

Other Than System for Award Management, or [] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. Tungsten Network: https://www.tungsten-network.com/customer-campaigns/veteransaffairs

5. Late Quote Submission: Late submissions shall not be considered.

6. SUBMISSION OF OFFER:

3.) The Price/Cost Schedule, Section B 4.) 52.212-3, Representations and Certifications, or valid completion of SAM is acceptable 5.) 852.219-75, VA Notice of Limitations on Sub-Contracting – Certificate of Compliance for Services and Construction (JAN 2023).

6.) Information shall be received by the date and time specified in Block 8 of SF 1449 in order to be considered for award.

b. By submission of an offer, the offeror acknowledges the requirement that the prospective awardee shall be registered in the System for Award Management (SAM) database prior to award. Offerors who are not registered in SAM should consider applying for registration immediately. Registration in SAM is a requirement to conduct business with the Federal Government. If the prospective awardee is not registered in SAM within the timeframe specified by the Contracting Officer, the successful offeror will be removed from further consideration for award. Offerors can register in SAM at https://www.sam.gov.

c. Simplified Acquisition Procedures of FAR Part 12 and 13 are being used to conduct this procurement.

d. Offeror must be certified in the SAM representations and certifications in FAR 52.212-3 that the firm meets the small business size standard for the NAICS Code assigned to the procurement.

7. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 ELECTRONIC INVOICE SUBMISSION AND INVOICING

VENDOR ELECTRONIC INVOICE SUBMISSION REQUIREMENTS AND METHODS

E-mail, and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods below:

1. VA’s Electronic Invoice Presentment and Payment System – the FSC uses a third-party contractor, Tungsten Network (referred to OB10), to transition vendors from paper to electronic invoice submission. Please go to website: https://www.tungsten-network.com/customer-campaigns/veteransaffairs to enroll in the program and begin submitting the electronic invoices, free of charge.

1. A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National Standards Institute (ANSI). The X12 EDI website is: http://www.x12.org

1. Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have questions about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below:

2. Tungsten e-Invoice Setup Information: 1-877-489-6135

2. Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

2. FSC e-Invoice Contact Information: 1-877-353-9791

2. FSC e-Invoice email: vafsccshd@va.gov

BILLING AND INVOICING

1. In accordance with this contract, all services shall be billed in arrears monthly.

2. Contractor shall only bill for services and for line-items delivered.

3. A proper invoice that is submitted for payment; shall be accepted and certified for payment if:

i. Monthly invoice is submitted in arrears, no later than the 20th business day of the following month that services were rendered.

ii. Invoice contains in addition to the information required for submission of a ‘proper’ invoice in accordance with FAR 52.212-4(g) the following information:

a. Name and Address of the Contractor

b. Invoice Date and Invoice Number

c. Contract Number

d. Contract Order Number

e. Purchase Order Number

f. Date Range of Services Provided

g. Description of Services Provided

h. Line/Sub-Line Item number(s) of services provided

i. Quantity of each Line/Sub-Line Item

j. Unit Rate for each Line/Sub-Line Item

k. Total Cost for each Line/Sub-Line Item

l. Total Invoice Cost

4. The Certifying Official will confirm the information in the submitted invoice to the contract and invoice to ensure it is correct and valid.

i. If the invoice submitted is not a proper invoice, the certifying official shall refuse the invoice with a detailed statement as to why the invoice was refused.

ii. Contractor shall make corrections and resubmit using a separate invoice number, notating the invoice number it is replacing.

B.3 PRICE/COST SCHEDULE INFORMATION

The contractor shall provide supervision, labor, tools, parts, materials, and equipment required to perform all- inclusive annual and six (6) year inspection, hydro/testing, maintenance, monthly and yearly inspection services in accordance with the Statement of Work.

FAR Clause 52.217-8 Option to Extend Services: If FAR 52.217-8 is utilized at the end of the contract, prices for the extension or extensions will be the awarded pricing for the most currently awarded period pricing. FAR 52.217-8 can be exercised at any time and can be exercised increments of one (1) to six (6) months, but not for more than a total of six (6) months during the life of the contract. The Government is not obligated to utilize FAR 52.217-8.

Estimated Quantities: The Government has provided their best estimate as to the number of items/units that will be required. The need for services may change due to needs of the medical center. There is no guarantee that the exact number items/units listed in the price schedule will be always needed.

Minimum Guarantee: The minimum guarantee for this contract is $500.00 over the life of the contract.

Maximum Contract Value: The maximum value of this contract shall be no more than $165,000.00 over the life of the contract.

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

The contractor shall provide supervision, labor, tools, parts, materials, and equipment required to perform monthly fire inspections at the following locations:

Indianapolis VAMC Campus, located at 1481 West 10th Street, Indianapolis, Indiana 46202-2803

- Main facility, all outbuildings, exterior, and garages

VA Cold Springs Road Campus,

- 2600 Cold Springs Road Indianapolis Indiana (Buildings 42 and 43)

- 2669 Cold Springs Road Indianapolis, Indiana (Buildings 7 and 9)

Domiciliary Building, 9045 E 59th Street Indianapolis Indiana.

Contract Period: Base POP Begin: 10-04-2024 POP End: 10-03-2025 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services PRODUCT/SERVICE CODE: H312 - Inspection - Fire Control Equipment

The contractor shall provide supervision, labor, tools, parts, materials, and equipment required to perform annual fire inspection at the following locations:

- Main facility, all outbuildings, exterior, and garages

VA Cold Springs Road Campus,

- 2600 Cold Springs Road Indianapolis Indiana (Buildings 42 and 43)

- 2669 Cold Springs Road Indianapolis, Indiana (Buildings 7 and 9)

Domiciliary Building, 9045 E 59th Street Indianapolis Indiana.

Contract Period: Base POP Begin: 10-04-2024 POP End: 10-03-2025

The contractor shall provide supervision, labor, tools, parts, materials, and equipment required to replace fire extinguishers at the following locations:

- Main facility, all outbuildings, exterior, and garages

VA Cold Springs Road Campus,

- 2600 Cold Springs Road Indianapolis Indiana (Buildings 42 and 43)

- 2669 Cold Springs Road Indianapolis, Indiana (Buildings 7 and 9)

Domiciliary Building, 9045 E 59th Street Indianapolis Indiana.

Contract Period: Base POP Begin: 10-04-2024 POP End: 10-03-2025

The contractor shall provide supervision, labor, tools, parts, materials, and equipment required to perform six (6) - year fire extinguisher Inspection & maintenance (hydrostatic testing) at the following locations:

- Main facility, all outbuildings, exterior, and garages

VA Cold Springs Road Campus,

- 2600 Cold Springs Road Indianapolis Indiana (Buildings 42 and 43)

- 2669 Cold Springs Road Indianapolis, Indiana (Buildings 7 and 9)

Domiciliary Building, 9045 E 59th Street Indianapolis Indiana.

Contract Period: Base POP Begin: 10-04-2024 POP End: 10-03-2025

The contractor shall provide supervision, labor, tools, parts, materials, and equipment required to perform monthly fire inspections at the following locations:

- Main facility, all outbuildings, exterior, and garages

VA Cold Springs Road Campus,

- 2600 Cold Springs Road Indianapolis Indiana (Buildings 42 and 43)

- 2669 Cold Springs Road Indianapolis, Indiana (Buildings 7 and 9)

Domiciliary Building, 9045 E 59th Street Indianapolis Indiana.

Contract Period: Option 1 POP Begin: 10-04-2025 POP End: 10-03-2026

The contractor shall provide supervision, labor, tools, parts, materials, and equipment required to perform annual fire inspection at the following locations:

- Main facility, all outbuildings, exterior, and garages

VA Cold Springs Road Campus,

- 2600 Cold Springs Road Indianapolis Indiana (Buildings 42 and 43)

- 2669 Cold Springs Road Indianapolis, Indiana (Buildings 7 and 9)

Domiciliary Building, 9045 E 59th Street Indianapolis Indiana.

Contract Period: Option 1 POP Begin: 10-04-2025 POP End: 10-03-2026

The contractor shall provide supervision, labor, tools, parts, materials, and equipment required to replace fire extinguishers at the following locations:

- Main facility, all outbuildings, exterior, and garages

VA Cold Springs Road Campus,

- 2600 Cold Springs Road Indianapolis Indiana (Buildings 42 and 43)

- 2669 Cold Springs Road Indianapolis, Indiana (Buildings 7 and 9)

Domiciliary Building, 9045 E 59th Street Indianapolis Indiana.

Contract Period: Option 1 POP Begin: 10-04-2025 POP End: 10-03-2026

The contractor shall provide supervision, labor, tools, parts, materials, and equipment required to perform six (6) - year fire extinguisher Inspection & maintenance (hydrostatic testing) at the following locations:

- Main facility, all outbuildings, exterior, and garages

VA Cold Springs Road Campus,

- 2600 Cold Springs Road Indianapolis Indiana (Buildings 42 and 43)

- 2669 Cold Springs Road Indianapolis, Indiana (Buildings 7 and 9)

Domiciliary Building, 9045 E 59th Street Indianapolis Indiana.

Contract Period: Option 1 POP Begin: 10-04-2025 POP End: 10-03-2026

The contractor shall provide supervision, labor, tools, parts, materials, and equipment required to perform monthly fire inspections at the following locations:

- Main facility, all outbuildings, exterior, and garages

VA Cold Springs Road Campus,

- 2600 Cold Springs Road Indianapolis Indiana (Buildings 42 and 43)

- 2669 Cold Springs Road Indianapolis, Indiana (Buildings 7 and 9)

Domiciliary Building, 9045 E 59th Street Indianapolis Indiana.

Contract Period: Option 2 POP Begin: 10-04-2026 POP End: 10-03-2027

The contractor shall provide supervision, labor, tools, parts, materials, and equipment required to perform annual fire inspection at the following locations:

- Main facility, all outbuildings, exterior, and garages

VA Cold Springs Road Campus,

- 2600 Cold Springs Road Indianapolis Indiana (Buildings 42 and 43)

- 2669 Cold Springs Road Indianapolis, Indiana (Buildings 7 and 9)

Domiciliary Building, 9045 E 59th Street Indianapolis Indiana.

Contract Period: Option 2 POP Begin: 10-04-2026 POP End: 10-03-2027

The contractor shall provide supervision, labor, tools, parts, materials, and equipment required to replace fire extinguishers at the following locations:

- Main facility, all outbuildings, exterior, and garages

VA Cold Springs Road Campus,

- 2600 Cold Springs Road Indianapolis Indiana (Buildings 42 and 43)

- 2669 Cold Springs Road Indianapolis, Indiana (Buildings 7 and 9)

Domiciliary Building, 9045 E 59th Street Indianapolis Indiana.

Contract Period: Option 2 POP Begin: 10-04-2026 POP End: 10-03-2027

The contractor shall provide supervision, labor, tools, parts, materials, and equipment required to perform six (6) - year fire extinguisher Inspection & maintenance (hydrostatic testing) at the following locations:

- Main facility, all outbuildings, exterior, and garages

VA Cold Springs Road Campus,

- 2600 Cold Springs Road Indianapolis Indiana (Buildings 42 and 43)

- 2669 Cold Springs Road Indianapolis, Indiana (Buildings 7 and 9)

Domiciliary Building, 9045 E 59th Street Indianapolis Indiana.

Contract Period: Option 2 POP Begin: 10-04-2026 POP End: 10-03-2027

The contractor shall provide supervision, labor, tools, parts, materials, and equipment required to perform monthly fire inspections at the following locations:

- Main facility, all outbuildings, exterior, and garages

VA Cold Springs Road Campus,

- 2600 Cold Springs Road Indianapolis Indiana (Buildings 42 and 43)

- 2669 Cold Springs Road Indianapolis, Indiana (Buildings 7 and 9)

Domiciliary Building, 9045 E 59th Street Indianapolis Indiana.

Contract Period: Option 3 POP Begin: 10-04-2027 POP End: 10-03-2028

The contractor shall provide supervision, labor, tools, parts, materials, and equipment required to perform annual fire inspection at the following locations:

- Main facility, all outbuildings, exterior, and garages

VA Cold Springs Road Campus,

- 2600 Cold Springs Road Indianapolis Indiana (Buildings 42 and 43)

- 2669 Cold Springs Road Indianapolis, Indiana (Buildings 7 and 9)

Domiciliary Building, 9045 E 59th Street Indianapolis Indiana.

Contract Period: Option 3 POP Begin: 10-04-2027 POP End: 10-03-2028

The contractor shall provide supervision, labor, tools, parts, materials, and equipment required to replace fire extinguishers at the following locations:

- Main facility, all outbuildings, exterior, and garages

VA Cold Springs Road Campus,

- 2600 Cold Springs Road Indianapolis Indiana (Buildings 42 and 43)

- 2669 Cold Springs Road Indianapolis, Indiana (Buildings 7 and 9)

Domiciliary Building, 9045 E 59th Street Indianapolis Indiana.

Contract Period: Option 3 POP Begin: 10-04-2027 POP End: 10-03-2028

The contractor shall provide supervision, labor, tools, parts, materials, and equipment required to perform six (6) - year fire extinguisher Inspection & maintenance (hydrostatic testing) at the following locations:

- Main facility, all outbuildings, exterior, and garages

VA Cold Springs Road Campus,

- 2600 Cold Springs Road Indianapolis Indiana (Buildings 42 and 43)

- 2669 Cold Springs Road Indianapolis, Indiana (Buildings 7 and 9)

Domiciliary Building, 9045 E 59th Street Indianapolis Indiana.

Contract Period: Option 3 POP Begin: 10-04-2027 POP End: 10-03-2028

The contractor shall provide supervision, labor, tools, parts, materials, and equipment required to perform monthly fire inspections at the following locations:

- Main facility, all outbuildings, exterior, and garages

VA Cold Springs Road Campus,

- 2600 Cold Springs Road Indianapolis Indiana (Buildings 42 and 43)

- 2669 Cold Springs Road Indianapolis, Indiana (Buildings 7 and 9)

Domiciliary Building, 9045 E 59th Street Indianapolis Indiana.

Contract Period: Option 4 POP Begin: 10-04-2028 POP End: 10-03-2029

The contractor shall provide supervision, labor, tools, parts, materials, and equipment required to perform annual fire inspection at the following locations:

- Main facility, all outbuildings, exterior, and garages

VA Cold Springs Road Campus,

- 2600 Cold Springs Road Indianapolis Indiana (Buildings 42 and 43)

- 2669 Cold Springs Road Indianapolis, Indiana (Buildings 7 and 9)

Domiciliary Building, 9045 E 59th Street Indianapolis Indiana.

Contract Period: Option 4 POP Begin: 10-04-2028 POP End: 10-03-2029

The contractor shall provide supervision, labor, tools, parts, materials, and equipment required to replace fire extinguishers at the following locations:

- Main facility, all outbuildings, exterior, and garages

VA Cold Springs Road Campus,

- 2600 Cold Springs Road Indianapolis Indiana (Buildings 42 and 43)

- 2669 Cold Springs Road Indianapolis, Indiana (Buildings 7 and 9)

Domiciliary Building, 9045 E 59th Street Indianapolis Indiana.

Contract Period: Option 4 POP Begin: 10-04-2028 POP End: 10-03-2029

The contractor shall provide supervision, labor, tools, parts, materials, and equipment required to perform six (6) - year fire extinguisher Inspection & maintenance (hydrostatic testing) at the following locations:

- Main facility, all outbuildings, exterior, and garages

VA Cold Springs Road Campus,

- 2600 Cold Springs Road Indianapolis Indiana (Buildings 42 and 43)

- 2669 Cold Springs Road Indianapolis, Indiana (Buildings 7 and 9)

Domiciliary Building, 9045 E 59th Street Indianapolis Indiana.

Contract Period: Option 4 POP Begin: 10-04-2028 POP End: 10-03-2029

Base Year

Option Year One (1)

Option Year Two (2)

Option Year Three (3)

Option Year Four (4)

Aggregate Total (Base + Options, if exercised)

Page 1 of Page 1 of

B.5 STATEMENT OF WORK

Fire Extinguisher Inspection and Maintenance Services

GENERAL:

The VA Indiana Health Care System (VAIHCS), Richard L. Roudebush VA Medical Center (RLRVAMC), Indianapolis IN, has a requirement for Fire Extinguisher Inspection and Maintenance Service. The VAIHCS, RLRVAMC is a medical facility providing both inpatient and outpatient care and services.

The contractor shall provide supervision, labor, tools, parts, materials, and equipment required to perform all-inclusive annual and six (6) year inspection, hydro/testing, maintenance, monthly and yearly inspection at the following locations:

· VAIHCS, RLRVAMC Campus, located at 1481 West 10th Street, Indianapolis, Indiana 46202-2803

· Main facility, all outbuildings, exterior, and garages

· VA Cold Springs Road Campus,

· 2600 Cold Springs Road Indianapolis Indiana (Buildings 42 and 43)

· 2669 Cold Springs Road Indianapolis, Indiana (Buildings 7 and 9)

· Domiciliary Building, 9045 E 59th Street Indianapolis Indiana.

1. Contractor shall provide inspection and maintenance service in a manner which ensures the safe and continuous operation of all equipment listed in accordance with, The Joint Commission (TJC), National Fire Protection Association (NFPA) codes and standards, and commercial practices or manufacturer's specifications. The period of performance will be from date of award to the end of the performance date. The scope of this service contract is a base year with four (4), one (1) year options, exercised at the discretion of the Government.

CONTRACTOR REQUIREMENTS:

A. Technical Requirements Annual maintenance and examination shall be performed annually for all equipment. The Contractor shall be responsible for maintaining an effective system for accomplishing scheduled and unscheduled maintenance. The scheduling list shall be available for inspection by the COR at any time. It shall be the responsibility of the Contractor to assign additional personnel as required to complete inspections repairs and adjustments on time within the specified performance time limits.

1. The contractor shall provide preventive maintenance that includes repairs during the 6-year inspection to ensure reliable and continuous safe operation of all equipment in accordance with commercial practices and manufacturer's specifications.

2. Contractor shall be able to respond for unscheduled needs within two (2) hours. The contractor shall assign designated staff so that within three (3) months of award become familiar enough with our facility that shall not require an escort.

3. The contractor shall perform monthly inspections, annual inspection and all maintenance including hydro-testing as required by the most current version of NFPA 10 and any other applicable regulations (i.e. 675 IAC 28-1: Indiana Administrative Code incorporating NFPA 10 standards) and be "qualified" per the IAC requirements, "QUALIFIED means a design professional or a person having successfully completed a course of instruction related to the equipment being installed, serviced, or repaired. Such instruction shall be provided by the manufacturer of the equipment or their authorized representative". (Reference 675 IAC 28-1-2 (h)(2)

4. The contractor shall furnish and install annual/monthly inspection tags.

5. The contractor shall perform inspections on the equipment and in quantities specified within the contract supply/schedule. If it is discovered that additional fire extinguishers require monthly inspections the contractor shall notify and gain authorization from the Contracting Officer Representative and sent to the Contracting Officer for modification to the contract before performing services not specified on the purchase order.

6. The contractor shall document all inspection and maintenance activities through an excel spreadsheet or otherwise, as instructed by the Contract Specialist and COR. In addition, the contractor shall hand sign tags located on the fire extinguishers.

7. The contractor shall be responsible for reporting to IVAMC's Safety Office and the COR concerning fire extinguishers not properly mounted.

8. The Contractor shall provide the COR a list of fire extinguishers that need to be replaced due to manufactures end of life specifications. The purchase of new fire extinguishers shall be a line items and as needed.

9. The following lists the types and estimated quantities of the fire extinguishers requiring annual and monthly inspections:

Qualifications of Key Personnel

· Key Personnel shall be NFPA 10 certified that requires compliance, Inspection, and maintenance.

· Provide documentation that demonstrates ability to conduct 6-year inspections that includes repair, hydro/testing, and maintenance of fire extinguishers.

B. Deliverables

1. The Contracting Officer's Representative (COR) or designated Government Representative will provide the contractor a printout of all fire extinguishers and locations. The Contractor shall update the spreadsheet as necessary i.e. comments, pass/fail inspections, date checked. The spreadsheet shall be sent to the COR at the end of each month for review, contractor shall place comments where applicable. Contractor shall provide VAIHCS, RLRVAMC with a completed fire extinguisher inventory inspection check sheet as provided by the COR within two days of completion of the inspection and maintenance services.

2. The contractor shall schedule the time of performance with the COR at least five (5) calendar days in advance for the monthly inspections.

3. The contractor shall have no less than two (2) days and no more than three (3) days to properly inspect fire extinguishers on/off site to ensure the completion of the inspection and maintenance.

4. Contractor shall upon completion of any maintenance and/or repair services, report to the COR and provide a written report detailing services performed and obtain acceptance signature.

5. Annual and monthly (if executed) inspections shall be completed within seven (7) days upon notification from the Contracting Officer or Contracting Officer's Representative.

SECURITY REQUIREMENTS:

1. The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract.

2. The C&A requirements do not apply, and a Security Accreditation Package is not required.

3. All Contractor personnel are required to wear identification (ID) badges during the entire period during which they are on VA grounds. ID badges shall show an identification picture, name of the individual, and the represented company.

4. Contractor personnel shall report to Safety Service before beginning any work at the facility.

5. Government Furnished Property: None

HOURS OF WORK:

Normal business hours are 7:00 a.m. to 4:00 p.m., Monday through Friday excluding the following federal holidays: New Year's Day, Birthday of Martin Luther King, Jr, Washington’s Birthday, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day, and any other day specifically declared by the President of the United States to be a national holiday. Operating Rooms (OR) late start on Wednesdays at 9:00 a.m., with normal hours 6:30 a.m., OR suites will require specialized PPE provided at the OR entrance and inspected not during occupied surgical times.

PARKING: Contractors working onsite shall utilize a paid parking facility nearby such as Eskenazi. Contractors are NOT authorized to park onsite in any of the employee or patient parking locations.

SMOKING: Smoking is not permitted within or on the VA Healthcare Campus

PAYMENT FOR SERVICES:

Invoices will be paid upon completion of the services. Each invoice shall include VA purchase order number, invoice number, and the month of the service being invoiced.

ATTACHMENTS:

Fire Extinguisher List (Dec 2023) – Will require updates as construction projects occur.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause) ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.216-18 ORDERING (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from the effective date of award through the last day of the last option exercised.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor’s fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor’s email address.

(d) Orders may be issued by methods other than those enumerated in this…