36C25024B0062_1.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5.

REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE

DOCUMENTS (

Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL

SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

1. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than ____ ___________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 of 36C25024B0062 X 06-11-2024 583-24-4-650-0063 583-20-103 36C250 NCO 10 Contracting Department of Veterans Affairs Network Contracting Office (NCO) 10 260 E. University Avenue Cincinnati OH 45219 Luke A. Turner Contract Specialist luke.turner@va.gov No physical Copies will be accepted.

Luke Turner 513-559-3712 Project No. 583-20-103 - Structural Repairs to Underground Parking Garage.

The main objective of this project is to repair structural deficiencies in the patient parking garage, including but not limited to column, beam, joist, deck, wall, stairs, topping slab, fa çade, handrail repairs. The contractor shall complete the requirements described in this scope of work, the A/E drawings and A/E specifications within 540 days after receipt of the notice to proceed.

An organized pre-bid site visit is scheduled for 06-17-2024 at 1:00 P.M. EST. Please see provision 52.236-27 for additional details.

The magnitude of construction for this project is estimated to be Between $2,000,000 and $5,000,000.

NAICS Code No. 236220 with a size standard of $45.0 Million.

This solicitation is 100% set-aside for a Service-Disabled Veter an-Owned Small Business. Only bids from Small Business Administration's (SBA) Veteran Small Business Certification (VetCert), located at https://veterans.certify.sba.gov/, at the time of the offers submission and prior to award will accepted and e ligible for award.

NOTICE: The VA and/or a third party (support contractor) will require access to the VA contractor records to assess contractor compliance with the limitations on subcontracting requirement included in VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING - CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION) located in the General Co nditions Section of this solicitation.

X X 52.211-10 X 10:00

EDT

07-12-2024 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMEN

DMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND

TITLE OF CONTRACTOR OR PERSON AUTHORIZED

31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or pr int) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

See Bid Schdeule:

Tax I.D:

UEI:

Email Address:

583-3640162-650-854200-3220 23NRNR000

36C250 Department of Veterans Affairs Network Contracting Office (NCO) 10 260 E. University Avenue Cincinnati OH 45219 Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971 Luke A. Turner

VA-VHA-2020-D02DEFD3

Table of Contents

STATEMENT OF BID ITEM(S)

Base Bid:

Contractor shall provide all tools, equipment, material, labor, and supervision necessary to accomplish all work set forth within the contract drawings, specifications, and scope of work at the Richard L. Roudebush VA Medical Center located in Indianapolis, IN 46202. Duration 525 Days.

Bid Alt. 1, Base bid except The drainage rehabilitation work which includes Civil utilities rehabilitation work and repair quantities as indicated on the Civil Plans and any work indicated on the Plumbing Plans.

Reference the Civil Plan Drawings CU101 to CU106, and the Plumbing Plan Drawings P-101 to P-109, P-501. Duration for this bid alternate is 65 Days.

Bid Alt. 2, Alternate 1 except The new coating of the linear planter and adjacent vertical walls at North and South, this includes removal of existing coating, preparation of surface and minor concrete repairs at surface area of 10% of total per mark E section 4/S-504, and replace with new waterproof coating. Duration for this bid alternate is 8 Days.

Bid Alt. 3, Alternate 2 except The traffic membrane replacement; this includes removal of existing, clean and prep surface, install of new membrane.

Duration for this bid alternate is 16 Days.

Bid Alt. 4, Alternate 3 except Delete the concrete repair of the stairwells at the north and south ends of the parking garage. Removal and repair of spalled concrete, corroded handrail, and corroded steel base plates are included in this work. Removal of the adjacent planters and local concrete repair due to the planter removal is also included in this work. Duration for this bid alternate is 12 Days.

Bid Alt. 5, Alternate 4 except Delete the removal of the large concrete planters at the Northeast and Southeast corners of the parking garage. Local concrete repair and curb installation is also included in this work. Duration for this bid alternate is 10 Days.

Bid Alt. 6, Alternate 5 except Delete the concrete and brick repair of the middle stairs that travel from Level B to Level A. Brick repair, brick replacement, tuck pointing, and stair nosing repair is also included in this work. Duration for this bid alternate is 6 Days.

STATEMENT OF WORK

1. Introduction The Richard L. Roudebush Veterans Affairs Medical Center (VAMC) has a requirement to complete structural repairs in the patient parking garage. The main objective of this project is to repair structural deficiencies in the patient parking garage, including but not limited to column, beam, joist, deck, wall, stairs, topping slab, façade, handrail repairs.

2. Period of Performance and Work Hours The contractor shall complete the requirements described in this scope of work, the A/E drawings and A/E specifications within 540 calendar days after the notice to proceed.

Maintaining the operational capability of the medical center is paramount and the contractor shall coordinate all activity schedules with the COR prior to execution and two (2) weeks in advance. Work during this project shall be conducted during normal business hours and/or after hours/weekends according to the nature of the work. Normal business hours are defined as 7:00AM to 4:30PM Monday through Friday.

3. Scope of Work

a. The contractor shall provide all necessary services, supervision, labor, transportation, supplies, equipment, tools, licenses, chemicals, and materials to execute all the required construction tasks within this scope of work, the A/E drawings and specifications.

b. Dimensions, quantities and details provided on the A/E drawings are approximate. Before the work start, the contractor shall complete a detailed walkthrough with the COR for field verification to avoid later project delays and to settle potential discrepancies between the design and actual required quantities.

c. The contractor shall obtain all necessary permits and licenses required to perform all work associated with the project. The contractor is responsible for compliance with federal, state, and local laws, regulations, codes and standards.

d. The contractor shall adhere to the means and methods of construction according to the A/E drawings and specifications.

e. All services provided under this contract must be performed in conformance with the Occupational Safety and Health Administration (OSHA), NFPA, VA and original equipment/material manufacturer standards and specifications.

f. All work for this project shall be phased to limit disruptions to daily parking operations. The phasing plans included in the drawings is a guide intended to outline the order in which specific portions of the work are to be performed in relation to other portions of the work. However, the contractor can submit an alternative phasing plan for review and approval by the COR, with no associated additional cost to the VA.

g. The building will remain fully occupied during all phases of this work. The contractor shall provide, install, and maintain measures to ensure access and security of the existing building and the work areas for the duration of the construction project.

h. The contractor shall provide and install safety equipment/measures, including but not limited to fencing, barriers, signage, lighting, traffic signage and rerouting signs, in order to keep pedestrians and cars out and away from work areas. The COR or the VA Safety service may require additional safety equipment/measures during the contract as needed.

i. The contractor shall reroute traffic as required around work areas.

j. Safety equipment/measures for a specific phase shall only be removed upon final work approval and as coordinated with the COR.

k. The contractor shall provide all temporary services, including but not limited to adequate lighting, water, toilets, power, heat, etc., as required to complete the work.

l. The contractor shall coordinate with the COR the removal of any mechanical, electrical or plumbing (MEP) equipment/systems, either abandoned in place or operational, if required to accomplish the work associated within this project. The cost to remove/restore MEP equipment/systems shall be included in the contractor's bid.

m. All concrete repair materials shall have test cylinders taken by a 3rd party certified testing agency with the compressive test results provided to the COR for approval. The contractor is responsible for hiring and coordinating with the testing agency. The associated cost shall be included in the contractor's bid.

n. Localized shoring shall be provided by the contractor when required and shall be maintained until repairs have reached design strength.

o. The contractor shall agree with and adhere to the VA requirements and pace of procedures or processes derived from all the involved services that may affect this project.

p. All prescribed Interim Life Safety Measures (ILSM) and Infection Control Risk Assessment (ICRA) measures and procedures shall be implemented and followed by the contractor during the performance of this project.

a. The contractor shall implement approved measures to suppress silica and dust generation during construction activities. Provide a silica and dust suppression plan before construction start for VA approval.

q. The contractor is responsible for cleaning debris, construction waste and dust derived from construction activities in construction areas and any other affected areas, at the end of each shift, and once each phase is complete. When an area/phase is complete, it shall be pressure washed and turned over in an acceptable manner free of any debris and dust.

r. The contractor shall provide, install and maintain protective measures for building elements and/or equipment scheduled to remain, and to keep the areas adjacent to the work area from construction damage for the duration of the project. The repair of damages caused as a result of inadequate temporary protection or contractor activities shall be the responsibility of the contractor.

s. The contractor shall be aware that other construction projects could be active simultaneously and in close proximity to this project. Coordinate with the VA COR.

t. The contractor shall conduct a weekly progress meeting with the A/E and the COR for the entire duration of the project.

u. The following activities shall be conducted outside of normal business hours:

i. Work that causes vibrations or noise that can be heard or felt on adjacent floors.

ii. Cutting, drilling or fastening onto a portion of the building.

iii. Complete closure of a vehicle access route or entrance.

iv. Work interfering with normal facility operations.

v. Upon completion of all the work items, the contractor shall conduct a walkthrough with the COR noting all punch list items. Once all punch list items are completed, the final invoice will be approved.

2. Safety and Infection Prevention

a. Th e Richard L. Roudebush VAMC is an occupied facility. The contractor shall be responsible for providing a safe work environment during the construction period. Every effort shall be made by the contractor to protect the occupants, visitors and customers from construction hazards.

b. All work associated with this project shall be in compliance with all VA regulations concerning Safety, Infection Control, Interim Life Safety, parking, personnel access, and proper removal/safe disposal of construction waste and debris as listed in the specifications and drawings.

c. The contractor is responsible for submitting a Site-Specific Safety Plan for the project, which must be approved before work can begin. The Safety Plan shall include Activity Hazard Analyses (AHA) as needed.

d. The contractor shall be thoroughly familiar with the rules and regulations governing safety. A 30-Hour OSHA “Competent Person” shall be present for all work and all additional workers shall have a minimum 10-Hour OSHA Certification.

e. All “Skilled Trades” workers performing work for this project shall have a valid certification for the work and tasks being performed.

f. All crane work and lifts will be required to be conducted on weekends and require coordination with the COR, VA Police Department, and VA Safety service. Additionally, the contractor is required to perform deliberate risk assessments and submit crane lifting plans for VA Safety and COR approval four (4) weeks prior to any crane lift.

g. The contractor shall obtain and post on the job sites the following permits as needed:

i. Construction work permit

ii. Utility outage permit

iii. Above ceiling work permit

iv. Infection control risk assessment (ICRA)

v. Interim life safety measures (ILSM)

vi. Hot work permit

vii. Fire alarm shutdown permit

h. The contractor shall submit a hot work permit for any operation involving open flame or producing heat and/or sparks. This includes but is not limited to: metal cutting, welding, brazing, grinding, soldering, torch applied roofing, or chemical welding. The contractor shall also establish barriers while conducting hot work in areas near pedestrian or vehicle traffic.

i. In the event that a repair operation may affect a safety system, the contractor shall coordinate with the COR a minimum of 14 days in advance for ILSM preparation by the VA, and measure implementation by the contractor.

j. The contractor shall coordinate all temporary disconnecting, modifications to, rerouting of, and reconnecting of existing fire protection systems and equipment with the COR, a minimum of 14 days in advance.

k. The contractor is required to provide all safety measures to re-route/guide pedestrians and vehicles during construction while restricting or blocking routes or entrances, by means of signs, cones, fences, barriers, traffic guards, etc., as needed. Coordination with the COR and/or VA Police is required prior to restrictions or closures.

l. All construction phase work areas shall be fenced. Signs and lighting shall also be provided at the fenced areas to ensure that pedestrians are fully aware of construction limits.

m. The contractor shall coordinate with the COR for path of travel egress as each phase is mobilized.

n. Wayfinding signage shall clearly indicate areas that are closed off to the general public. Temporary means of egress, vehicle paths and parking signage shall be clear and abundant to assist patrons enter and exit the parking garage structure.

o. Demolition of concrete requires infection and dust control measures referenced in Specification section 013526 Safety Requirements, part 1.4.b.4.i.24 Crystalline Silica Monitoring (Assessment) and part 1.12.j Exterior Construction. Contractor shall follow OSHA CFR 29 1926.1153 Respirable Crystalline Silica standard for exposure control methods.

p. The contractor shall adhere to all ICRA requirements, which will be prepared by the Infection Prevention (IP) service before construction starts. The contractor shall implement (provide, install, maintain and remove) all the detailed infection prevention precautions listed in the ICRA in coordination with the COR, and any additional measures required for this specific project, site conditions and potential risks for patients, as determined at any time by the IP service.

q. The contractor shall make every effort to prevent the spread of dust, smoke, fumes, etc., throughout the parking garage, building and campus. Protect all air intakes with approved filters. There are intakes and/or exhausts in the garage and/or around the garage; the exact locations should be confirmed.

r. The contractor shall provide construction area cleaning at the end of each shift to avoid dust accumulation and spread.

s. The contractor shall be responsible for dust, noise, odor, and vibration abatement methods during all phases of construction. If VA authorities or the COR determine that abatement methods are not sufficient, this may require the contractor to alter the work schedule or method in order to not interfere with patients or hospital operations.

t. The contractor shall provide a monthly waste report in compliance with VA policy requirements for recycling and waste disposal.

u. The contractor shall confine all operations (including storage/staging of materials) on government premises to areas authorized or approved by the COR. The contractor cannot use interstitial spaces or mechanical rooms as storage space. Contractors are responsible for storing their tools, equipment and materials either in Conex containers on the F lot or at the Cold Spring Road VA Facility.

v. Only low odor/low Volatile Organic Compound (VOC) products are permitted when mixing concrete or using chemicals.

w. No heavy equipment is allowed on the elevated structure.

x. The Richard L. Roudebush VAMC is a smoke-free facility, and it is the contractor’s responsibility to maintain the compliance to this policy at construction locations.

y. The contractor shall provide additional safety or infection prevention measures as directed by the COR, VA Safety, VA IP, and VA Police authorities.

3. Security

a. At least six (6) weeks before construction start, the contractor is responsible for submitting information about their employees and subcontractor employees that will be on site, for background checks and badging.

b. The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security.

c. The C&A requirements do not apply. A Security Accreditation Package is not required.

d. The contractor shall wear a VA badge at all times when they are on VA property.

e. The contractor is responsible for preventing unauthorized access to the construction sites during the duration of the project.

f. The building will remain fully occupied during this work. Temporary measures are required by the contractor to maintain access to and security of the existing building.

g. Existing elevator access and operations shall remain in service continually during construction. Temporary closure overnight shall be coordinated with COR.

h. The contractor shall maintain traffic lanes open for patrons to access parking spaces during construction. Equipment, personnel and materials shall be mobilized without complete restriction of normal vehicle/pedestrian traffic and facility operations.

i. Temporary lane closures due to delivery of materials/equipment shall be limited to 15 minutes per hour and shall not occur from 7:00am-9:00am, 11:30am-1:00pm or 3:00pm-4:30pm. These hours may be modified as coordinated with the COR.

j. The contractor shall report to the COR anytime contracted employees are performing work on site.

k. All work performed after regular business hours of operation which are 7:00 am to 4:30 pm on weekdays (Monday through Friday) shall be coordinated with COR.

l. The contractor is responsible for the physical security of job sites, materials, equipment and tools, as well as daily inspections for organization and cleanliness prior to exiting the job site. The contractor shall secure all materials, equipment and tools before, during and after service. The government assumes no liability for loss or damage of contractors owned property held on government premises.

m. Contractor to coordinate all dumpster locations with the COR prior to start of work. Contractor to place all dumpsters within 10 feet of a building; coordinate dumpster location with the COR when this is not possible. Any dumpster within 20 feet of a building will remain covered when not in use. Contractor shall use temporary markings and signage to indicate dumpster placement.

n. The contractor shall reimburse the VA for any fines and costs incurred due to noncompliance by contractors.

o. The contractor shall limit the number of vehicles on site during all phases of the project. The F-Lot is the dedicated contractor parking and mobile office staging area. This lot has limited space depending on the number and size of active projects. Contractors and contractor employees may be required to carpool and park at the VA’s Cold Springs Road facility located at 2669 Cold Springs Road, Indianapolis, IN 46222.

4. Documents

a. Employee information - The contractor shall provide information about their employees and subcontractor employees that will be on site, for background checks and badging, at least six (6) weeks before construction start.

b. Schedule- The contractor shall provide a complete, detailed and accurate project schedule at least three (3) weeks before the work start. The project schedule will require the COR approval. Changes to the project schedule must be approved 48 hours prior to the change. The contractor shall provide a two (2) week look ahead before or during the weekly progress meeting.

c. Traffic restriction or closure plan - The contractor shall provide a traffic restriction or closure plan at least three (3) weeks before the work start. This plan must be approved by the COR at a minimum; however, it may require approval from the VA Police, Safety, or other approving authorities. The Plan shall be adjusted/updated as needed during the project.

d. Safety Plan- The contractor shall provide a site-specific Safety Plan at least three (3) weeks before the work start.

e. Silica and dust suppression plan - The contractor shall provide a silica and dust suppression plan at least three (3) weeks before the work start.

f. Submittals- The contractor shall submit all materials/products/prefabricated items for review and approval by the A/E and the VA COR at least two (2) weeks before the work start. Any alternate or replacement materials/products/prefabricated items shall be submitted by the contractor with the corresponding specifications for review and approval by the A/E and the VA COR.

g. Daily logs- The contractor shall submit daily logs to the COR daily.

h. Daily reports- The contractor shall provide a daily report at the conclusion prior to the next workday.

i. RFI- If the documents are not clear, submit an RFI for clarification or additional information.

IMPORTANT BIDDER INFORMATION

BIDDING MATERIALS: Bidding materials consisting of drawings, specifications, contract forms and any issued amendments will be posted at Government Portal of Entry (GPE). Currently accessed here: SAM.gov | Home. Enter the solicitation No. (SF 1442/Box 1) into the search box to access the bid materials. This is the only official location where these documents can be obtained and where official amendments are posted. No ‘hard copy’ bidding materials are available.

BID SUBMISSION: This solicitation is an Invitation for Bids (IFB) and will utilize sealed bidding IAW FAR Part 14 Sealed Bidding. A public bid opening, via CONFERENCE CALL, will be conducted by Contracting Officer, Luke A. Turner, at the date and time outlined in Box 13 of the SF 1442, at the Network Contracting Office (NCO) 10, 260 East University Avenue, Cincinnati, Ohio 45219-2637.

Normally the bid opening will take place an hour or two after the bids are due. This allows for the large bids to come through the electronic fire walls. Offerors should call into one of the VA Conference Lines listed below:

Call in information will be posted with the final amendment to the solicitation.

Physical bids shall not be accepted.

The following documents are to be included in the bid submission:

(1) An original, fully completed and signed SF 1442 Offer page.

(2) Acknowledgment of any amendments issued either by completing block 19 of the SF1442 or completing blocks 15a, b, and c of the Amendment and attaching to the SF 1442 Offer page.

(3) An original, fully completed bid schedule. The Base Bid amount for the entire project is entered in block 17 of the SF 1442 Offer page.

(4) An original, completed and signed SF 24 Bid Bond.

(5) A completed and signed copy of VAAR clause 852.219-75 - VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION).

(6) A completed and signed copy of FAR 52.219-28 - POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION (FEB 2024), if the Contractor does not have representations and certifications in SAM, or does not have a representation in SAM for the NAICS code applicable to this contract.

(7) Completed and signed copy of the Contractor Safety and Environmental Record Evaluation Form (EMR Form).

PROJECT INFORMATION

PROJECT: 583-20-103 - Structural Repairs to Underground Parking Garage.

PROJECT LOCATION:

Richard L. Roudebush VA Medical Center 1481 W. 10th Street Indianapolis, IN 46202-2803

MAGNITUDE OF CONSTRUCTION: Between $2,000,000 and $5,000,000.

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM CODE: (NAICS): 236220

TYPE CONSTRUCTION: Commercial and Institutional Building Construction SMALL BUSINESS SIZE STANDARD: $45.0 Million PERIOD OF PERFORMANCE: 540 calendar days from receipt of Notice to Proceed (NTP) WAGE DETERMINATION: Department of Labor General Decision Number IN20230002 is included as an attachment this solicitation and is applicable to any resultant contract. If necessary, subsequent revisions will be posted to the solicitation via amendment prior to bid opening. Revision may also be applicable prior to any contract award. Wage determinations are available at: SAM.gov | Wage Determinations REQUESTS FOR INFORMATION (RFI): To obtain clarifications and/or additional information concerning the contract requirements, specifications and/or drawings, submit a written RFI utilizing the RFI Form attached to this Solicitation, send via email to luke.turner@va.gov. The subject line of the email must read ‘RFI – 36C25024B0062.’ RFIs must be specific identifying section, paragraph and page no. of the specifications or cite the drawing number and must be in question format. All RFIs submitted shall include the solicitation number and title, contractor name, city, state, telephone, email address, date submitted, and the RFI question(s). RFI responses will be posted to SAM.gov | Home as necessary in amendment format. Deadline for submission of RFIs for this solicitation is close of business 06-21-2024. No questions will be answered after this date unless determined to be in the best interest of the Government as deemed by the Contracting Officer. Telephone requests for information will not be accepted or returned.

SYSTEM FOR AWARD MANAGEMENT REGISTRATION: The System for Award Management (SAM) is the Official U.S. Government system that consolidated the capabilities of the Central Contractor Registration (CCR including FedReg), Online Representations and Certifications Application (ORCA), and the Excluded Parties List System (EPLS). Federal Acquisition Registrations require that federal contractors register in SAM at www.sam.gov and enter all mandatory information into the system. Warning: FAR 4.1102(a) requires be registered in SAM at the time an offer or quotation is submitted in order to comply with the annual representations and certifications requirements. If a bid is received and bidder is not registered as required, the bid will be considered non-responsive and therefore not eligible for award.

THE EXCLUDED PARTIES LIST SYSTEM (EPLS): To ensure that the individuals or businesses providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and 1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the Excluded Parties List System (EPLS) located at www.sam.gov for each person or business providing services under this contract. During the performance of this contract the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities.

VETS-4212 FEDERAL CONTRACTING REPORTING SYSTEM: Contractors are required to submit a required annual Form VETS-4212, Federal Contractor Veterans' Employment Report in all cases where the contractor or subcontractor has received an award of $150,000 or more in any fiscal year. The rules and regulations can be found here: VETS-4212. Contracting Officers are prohibited from awarding a contract to a contractor that has not submitted a required VETS-4212 Report with respect to the preceding fiscal year if the contractor was subject to the reporting requirement of 38 U.S. Code, Section 4212, codified at 41 CFR Section 61-300. Submit this report as soon as possible, if not already submitted, to avoid delays in the contract award process.

BONDING INFORMATION

BID GUARANTEE: A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for opening of bids, shall require rejection of the bid in all cases except those listed in Federal Acquisition Regulation (FAR) 28.101-4. Bid Bonds must be provided using Standard Form 24 (see FAR 28.106-1) and the form must be provided in original (copy of original if facsimile bids are allowed) with ‘wet ink’ signatures and contain the proper solicitation number, bid opening date, and be from a corporate surety listed in Department of Treasury Circular 570. Individual sureties must be acceptable to the Contracting Officer (see FAR 28.203) and be accompanied by Standard Form 28 Affidavit of Individual Surety.

PERFORMANCE AND PAYMENT BONDS: In accordance with Contract Clause 52.228-15, and FAR 28.102, Contractors are reminded that any amount awarded over $35,000.00 shall require a Payment Bond (SF 25A), and awards exceeding $150,000.00 shall require both Payment and Performance Bonds (SF 25). Payment and Performance bonds are due no later than 10 days after notification of award. Bonds must be provided with original ‘wet ink’ signatures - no white outs or other corrections are allowable. Copies and facsimiles of bonds shall not be accepted.

SECURITY

BACKGROUND INVESTIGATIONS: All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation is commensurate with the level of access needed to perform the statement of work. This requirement is also applicable to all subcontractor personnel requiring the same level of access.

Levels and associated types of Background Investigations:

· If the project requires that workers have only limited physical access to the VA facility for a period of one year or less, a local flash badge with fingerprint check is issued.

· If the project requires that workers require un-supervised, logical and/or physical access for 180 consecutive or aggregate days in a 365-day period, over a 3-year period, a background investigation is required (Special Agency Check (SAC)) which must be completed prior to being allowed access.

· If the project requires that workers have un-supervised, full-time, logical, and/or physical access for more than 6 months or more than 180 aggregate days in a one-year period, a background investigation is required (Special Agency Check and National Agency Check with Written Inquiries (NACI)) and access is not allowed until a favorable SAC completion.

All costs for SAC and NACI checks are borne by the contractor. The VA may at its discretion make deductions against the contract in order to recoup the investigation costs. Current cost for a SAC is $25.00 per employee and the current cost for a NACI check is $177.00 per employee (subject to change at any time).

MEDICAL CENTER ACCESS: Anyone participating in the site visit, or for any other reason that involves visiting the medical center related to this solicitation, must have a valid ID on your person and your vehicle must be properly registered and insured. Visitors are prohibited from possessing weapons while on a federal installation (See 18 USC 930 – Possession of Firearms and Dangerous Weapons in Federal Facilities). Handheld cellphone use or texting while driving is also prohibited. All VA Medical Centers and associated properties are Federal Property.

PRIVACY TRAINING: All workers regardless of project length must take VA Privacy Training which will be coordinated after project award with the Contracting Officer’s Representative.

E-VERIFY SYSTEM: Companies awarded a contract with the federal government shall enroll in E-Verify within 30 days of the contract award date. They shall also begin using the E-Verify system to confirm that all of their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States. There is no charge to employers to use E-Verify. (FAR 52.222-54).

VHA DIRECTIVE 1192.01: The Construction Contractors’ representatives performing construction activities on the Cincinnati VA Medical Center-Fort Thomas validate that the following additional requirements are in place before starting construction activities on campus:

Annual influenza shot is required for all staff performing work on campus. Contractor badge must be obtained and worn by the contractor or representative at all times while on campus. The contractor will validate in writing via a signed memo to the Contracting Officer that the above items are being done as part of the bid package. No Personally Identifiable Information (PII) will be collected. Seasonal influenza with Vaccines (VHA Directive 1192.01)

OTHER IMPORTANT BIDDER INFORMATION

ADDITIONAL PRIME CONTRACTOR INFORMATION - Safety or Environmental Violations and Experience Modification Rating Information

1.) All Bidders/Offerors shall submit information pertaining to their past Safety and Environmental record. The information must contain a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, a Bidder/Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

2.) All Bidders/Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the Bidder’s/Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If a Bidder/Offeror’s EMR is above 1.0, Bidder/Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to 1.0 or below.

3.) Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

4.) If the NCCI cannot issue an EMR because the Bidder/Offeror lacks insurance history, Bidder/Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead and include a letter from the NCCI indicating that is has assigned Bidder/Offeror a Unity Rating of 1.0.

5.) The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility.

6.) This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS: The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility Green Environmental Management System (GEMS) applicable for your contract. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility GEMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the facility GEMS Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract.

REFERENCES TO VA ENGINEER, RESIDENT ENGINEER, SENIOR RESIDENT ENGINEER, OR PROJECT MANAGER: Any reference contained within contract specifications and/or drawings to the “VA Engineer”, “Resident Engineer”, “Senior Resident Engineer”, “Project Manager”, or their abbreviations are to be replaced with “Contracting Officer’s Representative (COR)”.

PAYMENT FOR MATERIALS STORED OFF-SITE: Payment in advance of installation for materials stored off-site is not authorized under this contract.

REVIEW REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE ASSESSMENT SYSTEM (CPARS)

1. As prescribed in Federal Acquisition Regulation (FAR) Part 42.15, the Department of Veterans Affairs (VA) evaluates contractor past performance on all construction contracts that exceed $750,000 and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, CPARS, which is maintained by the Naval Seal Logistics Center in Portsmouth, Virginia. CPARS has connectivity with the Past Performance Information Retrieval System (PPIRS) database, which is available to all Federal agencies. PPIRS is the system used to collect and retrieve performance assessment reports used in source selection determinations and completed CPARS report cards transferred to PPIRS. CPARS also includes access to the federal awardee performance and integrity information system (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information.

1. Each contractor whose contract award is estimated to exceed $250,000 is required to register with CPARS database at the following web address: www.cpars.csd.disa.mil. Help in registering can be obtained by contacting Customer Support Desk at DSN: 684-1690 or COMM: 207-438-1690. Registration should occur no later than thirty days after contract award and must be kept current should there be any change to the contractor's registered representative.

1. For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor's performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor's designated representative for comment. The contractor representative will have thirty days to submit any comments and re-assign the report to the VA contracting officer.

Failure to have a current registration in the CPARS database, or to re-assign the report to the VA contracting officer within those thirty days, will result in the Government's evaluation being placed on file in the database with a statement that the contractor failed to respond.”

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

(a) All actual and potential offerors are encouraged to provide feedback on the preaward and debriefing processes, as applicable. Feedback may be provided to agencies up to 45 days after award. The feedback is anonymous, unless the participant self-identifies in the survey. Actual and potential offerors can participate in the survey by selecting the following link: https:// www.acquisition.gov/360.

(b) The Contracting Officer will not review the information provided until after contract award and will not consider it in the award decision. The survey is voluntary and does not convey any protections, rights, or grounds for protest.