Attachment IX Single Source Justification.pdf

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Request for Sole Source Justification Format

OFOC SOP Revision 11 Page 1 of 2 Original Date: 03/22/11 Revision 11 Date: 02/11/2021

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition

Acquisition Plan Action ID: 36C250-24-AP-0267

1. Contracting Activity: Department of Veterans Affairs, VISN 10, Fort Wayne VAMC, 2121 Lake

Avenue 46805. The 2237/PR is 610-24-2-6901-0019.

2. Nature and/or Description of the Action Being Processed. The proposed action is for the sole sourcing of Lenel control panels and HID card readers for “610A4-21-202 Add Card Readers” at the VA Medical Center in Fort Wayne, IN.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: The VA Medical Center in Fort Wayne, Indiana requires the procurement and installation of Card readers, control panels, and power panels. In the Fort Wayne VA Medical Center, Lenel control panels and HID card readers are used as a part of the facility's infrastructure. Lenel control panels and HID card readers must be used by the Fort Wayne VAMC to ensure compatibility with our current security system. According to estimates, the amount is

4. Statutory Authority Permitting Other than Full and Open Competition:

( X ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4 ( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority). The Lenel panels and HID card readers are proprietary. In order to keep our security system functional, it is necessary to use them.

Lenel equipment is the only device designed to read the PIV card and interact with the existing security systems.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: If a vendor wishes to participate in this solicitation, Lenel has a reseller network that is government-approved and vetted, consisting of security companies to purchase and distribute their products. https://www.lenels2.com/ is where you can find the information.

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Request for Sole Source Justification Format

OFOC SOP Revision 11 Page 2 of 2 Original Date: 03/22/11 Revision 11 Date: 02/11/2021

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The Contracting Officer will ensure through the use of price analysis techniques, such as comparison against the independent Government estimate and other price analysis techniques identified in FAR 15.404-1(b), that the price will be fair and reasonable.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Initial search yield three companies capable of card reader security. However, only one able to interact with the current security infrasture. Therefore no further other market search was done.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: This project will enhance security at the Fort Wayne VA Medical Center. In order for the card readers and control panels to work with the VA’s security system they must be Lenel control panels and HID card readers.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

a) Aadco Inc, 115 N. 2nd Avenue, Beech Grove, IN

b) Adamson Solutions L.L.C., 38 S. Colonial Park Dr, Marion IN

c) Stapleton Enterprise 4514 Leighton, IN

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required: No actions can be taken.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona

Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Sarah Farlow Date

Chief Of Engineering Fort Wayne VA Medical Center

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Luke Turner Date Contracting Officer

NCO 10

LUKE TURNER Digitally signed by LUKE TURNER Date: 2023.11.30 11:20:05 -05'00'

SARAH

FARLOW

Digitally signed by SARAH

FARLOW

Date: 2023.11.30 11:39:14 -05'00'