36C25024B0015_2.docx

36C25024B0015

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5.

REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE

DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL

SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

1. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than ____ ___________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25024B0015 X 12-08-2023 610-24-1-6902-0001 610A4-24-507 36C250 Department of Veterans Affairs Network Contracting Office 10 8888 Keystone Crossing Suite 1100 Indianapolis IN 46240 Elizabeth.Finley1@va.gov *Please note that no physical bids will be accepted.

Elizabeth Finley 317-371-1148 Update Elevators | 610A4-24-507

PROJECT DESCRIPTION: The contractor shall provide all tools, equipment, parts, materials, labor, and supervision necessary to complete the Update Elevators Project 610A4-24-507, for the Northern Indiana VA Healthcare System - Fort Wayne Campus, located at 2121 Lake Avenue, Fort Wayne, IN 46805. Refer to the contents herein for a complete description of the requirements.

Work shall be completed within 90 calendar days from receipt of the Notice to Proceed.

This solicitation is 100% set aside for Service Disabled Veteran-Owned Small Businesses.

NAICS: 236220; Size Standard: $45 million; Magnitude of Construction: Between $500,000 and $1,000,000

An organized pre-bid site visit is scheduled. See FAR Provision 52.236-27 contained herein for details.

Biddin g will take place via teleconference call - an amendment will be posted with the call-in information.

All bids must be submitted via email to Elizabeth.Finley1@va.gov

Only bids from veri fied SDVOSBs in the Department of Veterans Affairs, Office of Small and Disadvantaged Business Utilization Veteran Small Business Certification (VetCert) database (https://veterans.certify.sba.gov/) at the time of bid submission and at the time of award will be eligible.

NOTICE: The VA and/or a third party (support contractor) will require access to the VA contractor records to assess contract or compliance with the limitations on subcontracting compliance requirements included in VAAR 819.7004. See VAAR 852.219-75 VA Notice of Limitation on Subcontracting - Certificate of Compliance for Service and Construction (JAN 2023) herein in the G eneral Conditions section.

NOTE: Failure to provide all documentation required by this solicitation may be grounds to deem your offer nonresponsive.

X X 52.211-10 X 1 electronic copy

2PM

EST

01-08-2024 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b.

SIGNATURE

20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to s ign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Bid Amount:

Unique Entity ID Number:

Federal Tax ID Number:

Email Address:

610-3640162-6902-854200-3220 23NRNR002

36C250 Department of Veterans Affairs Network Contracting Office 10 8888 Keystone Crossing Suite 1100 Indianapolis IN 46240 Department of Veterans Affairs Financial Management System P O Box 149971 Austin TX 78714-9971 512-242-7300 N/A Luke A. Turner

Table of Contents

STATEMENT OF BID ITEM(S)

A. BID ITEM I, BASE BID (ALL WORK): Work will include all personnel, labor, materials, equipment, tools, transportation, supervision, and other items, per the SOW, necessary to modernize building #1 elevators for the VA Northern Indiana Healthcare System – Fort Wayne Campus located at 2121 Lake Avenue, Fort Way, IN 46805. All work shall be completed within 90 calendar days after receipt of the Notice to Proceed. It is the intent of the Government that award will be made on BID ITEM 1 (BASE BID); however, should the bids exceed the funds available, award may be made on BID ITEM 2 or 3, in that order of priority, based on available funding. Bidders should bid on each item listed.

B. BID ITEM II, DEDUCT ALTERNATE #1: ALL Base bid work except remove the following:

1. Removal of North passenger elevator All work shall be completed within 60 calendar days after receipt of the Notice to Proceed.

C. BID ITEM III, DEDUCT ALTERNATE #2: All Base bid work except remove the following:

1. Removal of North passenger elevator and service elevator All work shall be completed within 30 calendar days after receipt of the Notice to Proceed.

STATEMENT OF WORK

The contractor shall provide all personnel, equipment, tools, materials, supervision, transportation, and other items and services necessary to modernize building #1 Fort Wayne Elevators as defined in this Statement of Work (SOW). This task includes:

· Survey and replacement/refurbishment of elevator lift mechanisms, controls, and cab interiors of two (2) passenger elevators and (1) service elevator.

· Deduct Alternate (1), removal of North passenger elevator.

· Deduct Alternate (2), removal of North passenger and service elevator.

This project is located at the VA Northern Indiana Health Care System – Fort Wayne Campus, 2121 Lake Avenue, Fort Wayne, IN 46805.

SCOPE

Elevator upgrades shall consist of the following:

A. Component Recommendations

1. The Contractor will provide recommendations for the components to be replaced or refurbished: Controller, Power Unit, Jack, Hoist Way, Door Equipment, Car Fixtures, Hall Fixtures, Cab-Interior Upgrades, and Recommended Add-Ons B. Refurbishment of Retained Equipment

1. Where recommendations call for components to be retained and refurbished, retained components should be examined, and if required, cleaned, lubricated, adjusted, and any worn or defective parts replaced as part of the modernization scope of work.

C. Removal and Disposal of Materials

1. The Contractor shall include all necessary labor, material, hoisting, rigging, and cartage to remove all unused and abandoned equipment directly and indirectly related to the modernized elevators. This equipment shall be removed from the premises and become the property of the Contractor unless previously determined otherwise by the owner. The Contractor shall properly dispose of all equipment, materials, oils, lubricants, and cleaning compounds in accordance with all hazardous waste regulatory requirements and environmental standards.

2. The Contractor shall provide an inventory of waste items by weight to the VA D. Refurbish Cab Interiors

1. The Contractor shall provide individual pricing to refurbish the cab interiors of each elevator. Pricing shall include all products and labor to complete the cab interior refurbishment.

E. Unaffected Areas

1. Protect all unaffected areas with plastic sheeting, drop cloths, vacuuming, or sweeping from work debris.

CONTRACTOR-FURNISHED ITEMS AND SERVICES

A. Contractor-Furnished Material Submittals

1. The Contractor shall be responsible for providing the necessary materials/supplies required to perform the requirements. This includes but is not limited to, all materials, fasteners, and hardware for a complete installation and finished appearance. A set of shop drawings shall be provided prior to material submittals.

B. Notification to Commence Work

1. The contractor shall begin work installation within five (5) working days after service notification is received from the contracting officer. The contractor will receive work order information from the COR by means of face-to-face communication, e-mail, or phone, and acknowledgment of the job order must be submitted to the COR.

GENERAL INFORMATION:

A. Project Schedule

1. A project schedule shall be developed by the Contractor and submitted to the COR for approval no later than ten (10) days after contract award.

B. Quality Control

1. The contractor shall develop and maintain a quality control program to ensure the specifications of the contract are provided in accordance with the standards accepted in commercial practices. The contractor shall develop and implement procedures to identify and prevent defective services from recurring. The contractor shall submit the Quality Control Plan (QCP) no later than ten (10) days after the contract award.

C. Material Application Guarantee

1. The contractor shall guarantee the workmanship for a one-year period from the date of completion.

D. Quality Assurance

1. The government will periodically evaluate the contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received. The government representative will evaluate the contractor’s performance through intermittent on-site inspections of the contractor’s quality control program.

2. The government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections.

3. Please refer to VA Master Specifications https://www.cfm.va.gov/TIL/spec.asp

a) General Requirements 010000

b) Shop Drawings, Project Date, and Samples 013323

c) Safety Requirements 013526

d) Quality Control 014500

e) General Commissioning Requirements 019100

f) Demolition 024100

g) Electric Traction Elevators Modernization 142110

h) Requirements for Electrical Installations 260511

i) Low-Voltage Electrical Power Conductors and Cables 260519

j) Grounding and Bonding for Electrical Systems 260526

k) Raceway and Boxes for Electrical Systems 260533

l) Wiring Devices 262726

m) Enclosed Switches and Circuit Breakers 262921

n) Automatic Transfer Switches 263623

o) Interior Lighting 265100

p) Other applicable specifications as required

4. Elevator Design Manual https://www.cfm.va.gov/til/dManual/dmElev.pdf

a) Automated Transport Systems, Elevator PG 18-10 – ELEVATOR DESIGN MANUAL E. Hours of Operation

1. The contractor may perform the on-site services required under this contract after business hours.

2. The medical center’s clinical business hours are 8:00 a.m. - 4:30 p.m., Monday through Friday, except on U.S. Federal holidays.

F. Phasing

1. The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur. It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks.

G. The Contractor shall coordinate project expectations with the subcontractors to ensure everything in the SOW and on the specifications and shop drawings are included in subcontractor bids and work is properly completed prior to the final inspection.

H. Contractor shall provide a site-specific safety plan.

I. Formal review of project requirements shall include but is not limited to:

1. Designation of COR, Task Order and Site-Specific Information, Infection Control, Interim Life Safety Measures, Safety, Badging and Identification requirements, parking access to premises and building; space for material and equipment storage; delivery of materials and use of approaches; and use of corridors, stairways, elevators, eating spaces, and restrooms for Contractor personnel.

J. The CO will issue the Notice to Proceed before any work or mobilization is authorized to begin.

K. Contractors shall clearly include the solicitation number (prior to award) or the contract number (as appropriate) on all documents submitted to the VA.

L. TO Identification: After the successful award of each task order the contractor shall clearly include the contract number, task order number, obligation number, and project number on all correspondence submitted to the VA.

M. The solicitation number, contract number, task order number, obligation number, and project number are displayed and be easily found on all official government documents issued by the VA.

OPERATIONS AND STORAGE AREAS:

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the Government, its officers, and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Working space and space available for storing materials shall be determined by the COR.

C. Laborers are subject to the rules of the Medical Center. Execute work so as to interfere as little as possible with the normal functioning of the Medical Center as a whole, including operations of utility services, fire protection systems, and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by the COR.

INFECTION CONTROL

A. Do not store materials and equipment in other than assigned areas. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by the Department of Veterans Affairs in quantities sufficient for not more than two workdays. Provide unobstructed access to the Medical Center. Where access by Medical Center personnel to vacated portions of buildings is not required, storage of the Contractor's materials and equipment will be permitted subject to fire and safety requirements.

B. Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical Center’s operations will not be hindered.

C. Contractor shall permit access to Department of Veterans Affairs personnel and patients through other construction areas that serve as routes of access to such affected areas and equipment. These routes whether access or egress shall be isolated from the construction area by temporary partitions and have walking surfaces, lighting, etc. to facilitate patient and staff access. Coordinate alteration work in areas occupied by the Department of Veterans Affairs so that Medical Center operations will continue during the construction period.

D. Infection Control is critical in all medical center facilities. Interior construction activities causing disturbance of existing dust, or creating new dust, must be conducted within ventilation-controlled areas that minimize the flow of airborne particles into patient areas. An AHA associated with infection control will be performed by VA personnel in accordance with FGI Guidelines (i.e., Infection Control Risk Assessment (ICRA)). The ICRA procedure found on the American Society for Healthcare Engineering (ASHE) website will be utilized. All task orders associated with this contract will be Class III or lower Risk Classification and will require approval by the Project Manager or Government Designated Authority before beginning any construction work.

1. Class I requirements:

a. During Construction Work:

i. Execute work by methods to minimize rising dust from construction operations.

ii. For visual inspection only, dampen the ceiling tile with water spray before removing it. Replace a ceiling tile immediately after inspection; do not leave it unattended.

b. Upon Completion:

i. Clean up ceiling and flooring surfaces below with HEPA-filtered vacuum or damp mop.

E. In general, the following preventive measures shall be adopted during construction to keep down dust and prevent mold.

1. Exhaust hoses shall be exhausted so that dust is not reintroduced to the medical center.

2. Adhesive Walk-off/Carpet Walk-off Mats shall be used at all interior transitions from the construction area to the occupied medical center area. These mats shall be changed as often as required to always maintain clean work areas directly outside the construction area.

F. Vacuum and wet mop all transition areas from construction to the occupied medical center at the end of each workday. Vacuum shall utilize HEPA filtration. Maintain the surrounding area frequently. Remove debris as it is created. Transport these outside the construction area in containers with tightly fitting lids.

G. The contractor shall not haul debris through patient-care areas without prior approval of the COR. When approved, debris shall be hauled in enclosed dust-proof containers or wrapped in plastic and sealed with duct tape. No sharp objects should be allowed to cut through the plastic. Wipe down the exterior of the containers with a damp rag to remove dust. All equipment, tools, materials, etc. transported through occupied areas shall be made free from dust and moisture by vacuuming and wiping down.

H. There shall be no standing water during construction. This includes water in equipment drip pans and open containers within the construction areas. All accidental spills must be cleaned up and dried within 12 hours. Remove and dispose of porous materials that remain damp for more than 72 hours.

I. At completion, remove construction barriers and ceiling protection carefully, outside of normal work hours. Vacuum and clean all surfaces free of dust after the removal.

FINAL CLEANUP:

A. Upon completion of the project, or as work progresses, remove all construction debris from the above ceiling, vertical shafts, and utility chases that have been part of the construction. Perform HEPA vacuum cleaning of all surfaces in the construction area. This includes walls, ceilings, cabinets, furniture (built-in or free-standing), partitions, flooring, etc.

PERIOD OF PERFORMANCE:

A. Contractor shall complete the project within 90 days of issuance of the notice to proceed. Additional time can be provided at no cost to the government to account for material delays or long lead items as approved during the submittal process.

PAYMENT FOR SERVICES:

A. Payment is to be made in arrears by certified invoice. Failure to provide the purchase order number on the invoice may result in the return of the invoice.

B. Invoices shall be certified by the COR prior to submission in Tungsten.

"No Government personnel, other than the Contracting Officer, have the authority to change or alter these requirements. The COR shall clarify technical points or supply relevant technical information, but no requirements in this scope of work may be altered as a sole result of such verbal clarification."

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INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

IMPORTANT BIDDER INFORMATION

BIDDING MATERIALS Bidding materials consisting of drawings, specifications, contract forms, and any issued Amendments will be posted at www.sam.gov. Enter 36C25024B0015 into the search box to access the bid materials. This is the only official location where these documents can be obtained and where updates are posted. No ‘hard copy’ bidding materials are available.

BID SUBMISSION The following documents are to be included in the bid submission: (1) An original, fully completed, and signed SF 1442 Offer page (‘wet ink signature’), (2) Acknowledgment of any amendments issued either via completing block 19 of the SF1442 or completing blocks 15a, b, and c of the Amendment and attaching to the SF 1442 Offer page; (3) An original fully completed bid schedule; (4) An original completed and signed SF 24 Bid Bond; (5) Completed Representations and Certifications section (FAR 52.204-8, 52.209-5 (Deviation), and 52.209-7); (6) Fully completed Contractor EMR Certification page; (7) Fully completed VAAR 852.219-28; and (8) Fully completed VAAR 852.219-75.

Bidders are cautioned that failure to submit any of the documents identified in items (1) through (6) in the paragraph above by the date and time specified for receipt of offers may render the bid non-responsive and ineligible for award. Failure to submit the fully completed and signed certification at VAAR clause 852.219-75 (see General Conditions) with the offer will render the bid non-responsive and ineligible for award.

PROJECT INFORMATION

PROJECT NUMBER: Update Elevators 610A4-24-507 PROJECT LOCATION: Northern Indiana VA Healthcare System, Fort Wayne Campus 2121 Lake Avenue, Fort Wayne, IN 46805.

MAGNITUDE OF CONSTRUCTION: Between $500,000 and $1,000,000 TYPE CONSTRUCTION: Commercial and Institutional Construction

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM CODE: (NAICS): 236220

SMALL BUSINESS SIZE STANDARD: $45 Million

PERIOD OF PERFORMANCE: 90 calendar days from receipt of Notice to Proceed

WAGE DETERMINATION: Department of Labor General Decision Number IN20230002 is included as an attachment with this solicitation and is applicable to any resultant contract. If necessary, subsequent revisions will be posted to the solicitation via amendment prior to bid opening. Revision may also be applied prior to any contract award. Wage determinations are available at: www.sam.gov REQUESTS FOR INFORMATION (RFI): To obtain clarifications and/or additional information concerning the contract requirements, specifications, and/or drawings, submit a written RFI utilizing the RFI Form attached to this Solicitation, send via email to Elizabeth.Finley1@va.gov. The subject line of the email must read ‘RFI –36C25024B0015 – Update Elevators’. RFIs must be specific in identifying the section, paragraph, and page number of the specifications or cite the drawing number and must be in question format. All RFIs submitted shall include the solicitation number and title, contractor name, city, state, telephone, email address, date submitted, and the RFI question(s). RFI responses will be posted to www.sam.gov as necessary in amendment format. The deadline for submission of RFIs for this solicitation is close of business on December 28, 2023. No questions will be answered after this date unless determined to be in the best interest of the Government as deemed by the Contracting Officer. Telephone requests for information will not be accepted or returned.

THIS SOLICITATION IS 100% SET ASIDE FOR SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES. SEE THE SOLICITATION FOR ELIGIBILITY REQUIREMENTS.

DATABASE REGISTRATION INFORMATION

SYSTEM FOR AWARD MANAGEMENT REGISTRATION: The System for Award Management (SAM) is the Official U.S. Government system that consolidates the capabilities of the Central Contractor Registration (CCR including FedReg), Online Representations and Certifications Application (ORCA), and the Excluded Parties List System (EPLS). Federal Acquisition Registrations require that federal contractors register in SAM at www.sam.gov and enter all mandatory information into the system. Warning: Award cannot be made to unregistered contractors. If not registered, bidders are advised to do so immediately. If registration is not active when bids are opened the bid may be considered non-responsive and thereafter rejected.

THE EXCLUDED PARTIES LIST SYSTEM (EPLS): To ensure that the individuals or businesses providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and 1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the Excluded Parties List System (EPLS) located at www.sam.gov for each person or business providing services under this contract. During the performance of this contract, the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities.

VETS-4212 FEDERAL CONTRACTING REPORTING SYSTEM: Contractors are required to submit a required annual Form VETS-4212, Federal Contractor Veterans' Employment Report in all cases where the contractor or subcontractor has received an award of $150,000 or more in any fiscal year. The rules and regulations can be found here: https://www.dol.gov/agencies/vets/programs/vets4212. Contracting Officers are prohibited from awarding a contract to a contractor that has not submitted a required VETS-4212 Report with respect to the preceding fiscal year if the contractor was subject to the reporting requirement of 38 U.S. Code, Section 4212, codified at 41 CFR Section 61-300. Submit this report as soon as possible, if not already submitted, to avoid delays in the contract award process. See FAR provision 52.222-38, Compliance with Veterans' Employment Reporting Requirements (JUN 2020) under the Representations, Certifications and Other Statements of Offerors, and FAR clause 52.222-37, Employment Reports on Veterans (JUN 2020) under the General Conditions.

BONDING INFORMATION

BID GUARANTEE: A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for opening of bids, shall require rejection of the bid in all cases except those listed in Federal Acquisition Regulation (FAR) 28.101-4. Bid Bonds must be provided using Standard Form 24 (see FAR 28.106-1) and the form must be provided in original (no whiteouts, faxed or copied signatures, seals) with ‘wet ink’ signatures and contain the proper solicitation number, bid opening date, and be from a corporate surety listed in Department of Treasury Circular 570. Individual sureties must be acceptable to the Contracting Officer (see FAR 28.203) and be accompanied by Standard Form 28 Affidavit of Individual Surety. Other forms of bid security are acceptable as denoted in solicitation provision FAR Part 28.204.

PERFORMANCE AND PAYMENT BONDS: In accordance with Contract Clause 52.228-15, and FAR 28.102, Contractors are reminded that any amount awarded over $35,000.00 shall require a Payment Bond (SF 25A), and awards exceeding $150,000.00 shall require both Payment and Performance Bonds (SF 25). Payment and Performance bonds are due no later than 10 days after notification of award. Bonds must be provided with original ‘wet ink’ signatures - no whiteouts or other corrections are allowable. Copies and facsimiles of bonds shall not be accepted.

SECURITY

BACKGROUND INVESTIGATIONS: All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation is commensurate with the level of access needed to perform the statement of work. This requirement is also applicable to all subcontractor personnel requiring the same level of access.

Levels and associated types of Background Investigations:

· If the project requires that workers have only limited physical access to the VA facility for a period of one year or less, a local flash badge with fingerprint check is issued.

· If the project requires that workers require un-supervised, logical, and/or physical access for 180 consecutive or aggregate days in a 365-day period, over a 3-year period, a background investigation is required (Special Agency Check (SAC)) which must be completed prior to being allowed access.

· If the project requires that workers have un-supervised, full-time, logical, and/or physical access for more than 6 months or more than 180 aggregate days in a one-year period, a background investigation is required (Special Agency Check and National Agency Check with Written Inquiries (NACI)) and access is not allowed until a favorable SAC completion.

All costs for SAC and NACI checks are borne by the contractor. The VA may at its discretion make deductions against the contract in order to recoup the investigation costs. Current cost for a SAC is $25.00 per employee and the current cost for a NACI check is $180.00 per employee (subject to change at any time).

MEDICAL CENTER ACCESS: Anyone participating in the site visit, or for any other reason that involves visiting the medical center related to this solicitation, must have a valid ID on your person and your vehicle must be properly registered and insured. Visitors are prohibited from possessing weapons while on a federal installation (See 18 USC 930 – Possession of Firearms and Dangerous Weapons in Federal Facilities). Handheld cellphone uses or texting while driving is also prohibited. All VA Medical Centers and associated properties are Federal Property.

PRIVACY TRAINING: All workers regardless of project length must take VA Privacy Training which will be coordinated after project award with the Contracting Officer’s Representative.

E-VERIFY SYSTEM: Companies awarded a contract with the federal government shall enroll in E-Verify within 30 days of the contract award date. They shall also begin using the E-Verify system to confirm that all their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States. There is no charge to employers to use E-Verify. (FAR 52.222-54).

OTHER IMPORTANT BIDDER INFORMATION

ADDITIONAL PRIME CONTRACTOR INFORMATION - SAFETY OR ENVIRONMENTAL VIOLATIONS AND EXPERIENCE MODIFICATION RATING INFORMATION

1.) All Bidders/Offerors shall submit information pertaining to their past Safety and Environmental record. The information must contain a certification that the bidder/offeror has no more than three (3) serious, one (1) repeat, or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, a Bidder/Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

2.) All Bidders/Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the Bidder’s/Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If a Bidder/Offeror’s EMR is above 1.0, the Bidder/Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to 1.0 or below.

3.) Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide an EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

4.) If the NCCI cannot issue an EMR because the Bidder/Offeror lacks insurance history, the Bidder/Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead and include a letter from the NCCI indicating that is has assigned Bidder/Offeror a Unity Rating of 1.0.

5.) The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility.

6.) This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS: The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility Green Environmental Management System (GEMS) applicable for your contract. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility GEMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of non-compliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the facility GEMS Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract.

REFERENCES TO VA ENGINEER, RESIDENT ENGINEER, SENIOR RESIDENT ENGINEER, OR PROJECT MANAGER: Any reference contained within contract specifications and/or drawings to the “VA Engineer”, “Resident Engineer”, “Senior Resident Engineer”, “Project Manager”, or their abbreviations are to be replaced with “Contracting Officer’s Representative (COR)”.

PAYMENT FOR MATERIALS STORED OFF-SITE: Payment in advance of installation for materials stored off-site is not authorized under this contract.

SCHEDULE OF MATERIAL SUBMITTALS: The submittals contemplated by FAR 52.236-5, Material and Workmanship, are listed on the Schedule of Material Submittals in the Specifications. The provided schedule is for reference only, all submittals required by the contract documents are required.

PROGRESS SCHEDULE The schedule required by FAR 52.236-15 shall be provided after receipt of the Notice to Proceed.

REVIEW REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE ASSESSMENT SYSTEM (CPARS)

1. As prescribed in Federal Acquisition Regulation (FAR) Part 42.15, the Department of Veterans Affairs (VA) evaluates contractor past performance on all construction contracts that exceed $700,000 and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, CPARS, which is maintained by the Naval Seal Logistics Center in Portsmouth, Virginia. CPARS has connectivity with the Past Performance Information Retrieval System (PPIRS) database, which is available to all Federal agencies. PPIRS is the system used to collect and retrieve performance assessment reports used in source selection determinations and completed CPARS report cards transferred to PPIRS. CPARS also includes access to the federal awardee performance and integrity information system (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information.

1. Each contractor whose contract award is estimated to exceed $150,000 is required to register with CPARS database at the following web address: www.cpars.csd.disa.mil. Help in registering can be obtained by contacting Customer Support Desk at DSN: 684-1690 or COMM: 207-438-1690. Registration should occur no later than thirty days after contract award and must be kept current should there be any change to the contractor's registered representative.

1. For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor's performance annually. Interim reports will be filed each year until the last year of the contract when the final report will be completed. The report shall be assigned in CPARS to the contractor's designated representative for comment. The contractor representative will have thirty days to submit any comments and re-assign the report to the VA contracting officer.

Failure to have a current registration in the CPARS database, or to re-assign the report to the VA contracting officer within those thirty days, will result in the Government's evaluation being placed on file in the database with a statement that the contractor failed to respond.

ADDITIONAL INFORMATION

VHA DIRECTIVE 1192.01: The Construction Contractors’ representatives performing construction activities on the VA Northern Indiana Healthcare System – Fort Wayne campus must validate that the following additional requirements are in place before starting construction activities on campus:

1. Annual influenza shot is required for all staff performing work on campus.

2. Contractor badge must be obtained and worn by the contractor or representative at all times while on campus.

The contractor will validate in writing via a signed memo to the Contracting Officer that the above items are being done as part of the bid package. No Personally Identifiable Information (PII) will be collected.

▪ Seasonal influenza with Vaccines (VHA Directive 1192.01)

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK (MAY 2014) (a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.3 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

(a) The offeror's attention is called to the Equal Opportunity clause and the Affirmative Action Compliance Requirements for Construction clause of this solicitation.

(b) The goals for minority and female participation, expressed in percentage terms for the Contractor's aggregate workforce in each trade on all construction work in the covered area, are as follows:

These goals are applicable to all the Contractor's construction work performed in the covered area. If the Contractor performs construction work in a geographical area located outside of the covered area, the Contractor shall apply the goals established for the geographical area where the work is actually performed. Goals are published periodically in the Federal Register in notice form, and these notices may be obtained from any Office of Federal Contract Compliance Programs office.

(c) The Contractor's compliance with Executive Order 11246, as amended, and the regulations in 41 CFR 60-4 shall be based on (1) its implementation of the Equal Opportunity clause, (2) specific affirmative action obligations required by the clause entitled "Affirmative Action Compliance Requirements for Construction," and (3) its efforts to meet the goals. The hours of minority and female employment and training must be substantially uniform throughout the length of the contract, and in each trade. The Contractor shall make a good faith effort to employ minorities and women evenly on each of its projects. The transfer of minority or female employees or trainees from Contractor to Contractor, or from project to project, for the sole purpose of meeting the Contractor's goals shall be a violation of the contract, Executive Order 11246, as amended, and the regulations in 41 CFR 60-4. Compliance with the goals will be measured against the total work hours performed.

(d) The Contractor shall provide written notification to the Deputy Assistant Secretary for Federal Contract Compliance, U.S. Department of Labor, within 10 working days following award of any construction subcontract in excess of $10,000 at any tier for construction work under the contract resulting from this solicitation. The notification shall list the—

(1) Name, address, and telephone number of the subcontractor;

(2) Employer's identification number of the subcontractor;

(3) Estimated dollar amount of the subcontract;

(4) Estimated starting and completion dates of the subcontract; and

(5) Geographical area in which the subcontract is to be performed.

(e) As used in this Notice, and in any contract resulting from this solicitation, the "covered area" is Fort Wayne, IN; Allen County.

(End of Provision)

2.4 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION MATERIALS (MAY 2014)

(a) Definitions. "Commercially available off-the-shelf (COTS) item," "construction material," "domestic construction material," and "foreign construction material," as used in this provision, are defined in the clause of this solicitation entitled "Buy American—Construction Materials" (Federal Acquisition Regulation (FAR) clause 52.225-9).

(b) Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the Contracting Officer in time to allow a determination before submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of the clause at FAR 52.225-9 in the request.