JOFOC ReKey.pdf

Request for Sole Source Justification

VHAPG Part 806.3 OFOC Page 1 of 3

Revision: 01

Effective Date: 04/01/23

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A)

For Other Than Full and Open Competition

Acquisition Plan Action ID:

1. Contracting Activity: Department of Veterans Affairs, VISN 10, VA Northern Indiana

Health Care System (VANIHCS), VA Medical Center, 2121 Lake Avenue, Fort Wayne, IN 46805.

2. Nature and/or Description of the Action Being Processed: VANIHCS-Ft Wayne intends to procure and to update its facility with a new patented keying system BEST ACCESS

SOLUTIONS this is being addressed as Rekey Ft Wayne project number 610A4-24-206.

This upgrade will include the installation of the Cormax™ keying system cores and keys.

Cormax is a patent core and key system developed by Best Access Solutions and distributed by local companies this brand is required for this project. This project will be awarded as a Firm-Fixed Price contract.

The new cores & keys must be compatible with the VA’s existing equipment listed below:

• Two Master Key System

• Best Keystone Program to manage and track keys and employee key cards

• Best Key Combinator Key Cutting Machine

• Best pin kit

3. Description of Supplies/Services Required to Meet the Agency’s Needs: The Best cores and keys by dormakaba USA are being installed in current construction projects and will be installed in all future construction projects. The Best CORMAX is the new security keying standard for VANIHCS -Ft Wayne. The VA locksmiths are familiar with this and it will decrease the amount of supplies that will need to be kept in stock for repairs. Only for the

Best CORMAX series factory keyed patented and restricted keys and cores by dormakaba

USA, Model CORMAX series patented and restricted keys and cores, Model 1CX7 cores and 1AX1 keys .

All work to be completed at the VA Northern Indiana Healthcare System (VANIHCS)– Fort

Wayne campus, 2121 Lake Ave., Fort Wayne, IN 46805.

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4

VHAPG Part 806.3 OFOC Page 2 of 3

Effective Date: 04/01/23

( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

Patient / staff / facility security is a safety issue and the Best CORMAX keying system meets the medical center’s needs. The maintenance staff is familiar with the current Best keying system, combinating equipment, and keysytem management software. The maintenance staff is familiar with the nomenclature and keying hierarchy designations. Since everyone is familiar with the operation of the Best keying system and it’s components, it is in the Medical Centers best interest to install Best keying throughout the hospital.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: This contruction project will be solicited as an IFB – SDVOSB set aside. We will be looking for those companies that can provide this keying system – as this is the standard for this VA Medical Center.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

. This estimate for the project was developed by the VANIHCS-Ft Wayne Engineering Services. The Contracting Officer will ensure through the use of price analysis techniques, such as comparison against the independent Government estimate and other price analysis techniques identified in FAR 15.404-1(b), that the final contract price will be fair and reasonable.

8. Description of the Market Research Conducted and the Results, or a Statement of the

Reasons Market Research Was Not Conducted: Market research was conducted and will be included in the project file.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

Maintenance, while secondary to the issues of patient and staff safety, is another important factor to consider. Engineering is charged with maintaining these units. A malfunctioning unit needs to be placed back into service as quickly as possible. Attempting to introduce a different manufacturer with different operational and functional requirements would no doubt compromise the ability of maintenance staff to respond to their tasks efficiently.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any

Barriers to Competition before Making subsequent acquisitions for the supplies or services required: If the Medical Center changes its keying/locking system in the future, then the requirement for these specific locks and such will not be restricted.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

VHAPG Part 806.3 OFOC Page 3 of 3

Effective Date: 04/01/23

Owen Watley Date Assistant Chief, Engineering Northern Indiana Healthcare System

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Julie A. Stout Date Contracting Officer

NCO 10

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