36C25023Q1099.docx

Special Notice Special Notice

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Network Contracting Office (NCO-10) 3140 Governor’s Place Blvd. Suite 210 Kettering OH 45409-1337

POINT OF CONTACT*

Contract Specialist Josh Kovar Joshua.Kovar@VA.gov

All questions shall be emailed to POC above

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

NOTICE OF INTENT TO AWARD SOLE SOURCE: Department of Veterans Affairs (VA) Regional Procurement Office East (RPOC), Network Contracting Office 10 (NCO 10) intends to award a sole source contract in accordance with VAAR 819.7007 with L1 Enterprises Incorporated, located at 618 W. Patrick St. Frederick, MD 21701 USA.

The Chalmers P. Wylie (Columbus, OH) VA Ambulatory Care Center requires a Comprehensive Service and preventative maintenance agreement (coverCare) for its alEx and scrubEx linen management machinery. The period of performance will commence on 10/10/2023, through 10/09/2024, with three (3) one-year option periods.

THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES; however, any responsible firm that believes it can meet the requirements may give written notification and capability statements prior to the response due date and time. Vendors shall indicate if they are the direct supplier of the items. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to perform the requirements and must include relevant corporate experience along with the applicable contract number, total contract dollar amount, contract period of performance, details of the relevant services and customer point of contact with corresponding telephone number and email address.

Responses must include following information:

1. Company Name

1. SAM UEI number

1. Company’s address

1. Point of Contact information (title, phone number and email address)

1. Business size.

Response received will be evaluated; however, a determination by the Government not to compete the proposed procurement based on responses to this notice is solely within the discretion of the Government. Information provided will not be returned.

Responses are due by Monday, August 28, 2023, at 1:30 PM (ET). No submissions will be accepted after this date and time. Responses shall be submitted via email to Joshua.Kovar@VA.gov The NAICS code for this acquisition is 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance and the standard size is $12.5 million.

Please see attached Statement of Work – SOW PM coverCare.docx

STATEMENT OF WORK

SCOPE OF WORK: The Contractor shall provide all labor and materials to perform preventive maintenance (PM) service to allow reinstatement of eligibility for coverCare service of ScrubEx Ⓡ uniform dispensers and all configuration of Linen Management Software (LMS) upgrades to migrate from current Windows 2008 Server to new Virtual 2016 Server. (VA providing Virtual WIN 2016 Server). This service contract will include, but not limited to unlimited parts, labor, and 24/7 phone support, access to factory trained technicians with same day service availability, annual preventive maintenance, and latest software updates.

EQUIPMENT/SOFTWARE LIST:

· MX446259 ScrubExⓇ SV-48 Dispenser/Receiver Unit SN: 7324

· MX445614 ScrubExⓇ MV Dispenser/Receiver Unit, Packer SN: 7280

· MX445629 ScrubExⓇ LV Dispenser SN: 7256

· MX445625 ScrubExⓇ LV Remote Receiver w/Packer SN: 7291

· MX445620 ScrubExⓇ MV Dispenser/Receiver Unit, Packer SN: 7281

· Web-Based Management Software HOURS OF OPERATION: The Contractor shall perform all work during regular working hours.

Regular working hours are 8:00am to 5:00pm, Monday through Friday excluding Federal Holidays.

The VA recognizes the following holidays:

· New Year’s Day

· Martin Luther King Day

· President’s Day Memorial Day

· Juneteenth

· Independence Day

· Labor Day

· Columbus Day

· Veterans Day

· Thanksgiving Day

· Christmas Day Any other day specifically designated as a holiday by the President of the United States. If a holiday falls on a Saturday, the preceding Friday is recognized as the holiday; if the holiday falls on Sunday, the following Monday is recognized as the holiday.

PLACE OF PERFORMANCE: VA Chalmers P. Wylie Ambulatory Care Center (VA ACC), 420 N. James Road, Columbus, OH 43219-1834.

Special Notice