36C25023Q0086.docx

Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Network Contracting Office (NCO-10) 3140 Governor’s Place Blvd. Suite 210 Kettering OH 45409-1337

POINT OF CONTACT*

Contract Specialist Josh Kovar Joshua.Kovar@VA.gov

All Questions shall be emailed to POC above

PLACE OF PERFORMANCE

Chalmers P. Wylie VA Ambulatory Care Center

EMS Department

420 North James Rd

Columbus OH

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Combined Synopsis/Solicitation Notice

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular: 2022-06.

This solicitation is set-aside for VA-CRE certified Veteran Owned Small Businesses (VOSB’s) and Service-Disabled Veteran Owned Small Business (SDVOSB’s).

The associated North American Industrial Classification System (NAICS) code for this procurement is 812332 – Industrial Launderers with a small business size standard of $41.50 Million. The FSC/PSC is S299 – Housekeeping - Other

Wage Determinations Franklin County, Ohio Wage Determination No: 2015-4729 Revision No: 21 Date of Last Revision: 06/27/2022

Contracting Office Address Department of Veterans Affairs Network Contracting Office 10 3140 Governor’s Place Blvd. Suite 210 Kettering, Ohio 45428

All vendors shall submit a quote for the following

Page 1 of

Combined Synopsis/Solicitation Notice

Price/Cost Schedule

ITEM INFORMATION

NOTE: By submitting a quote all offerors acknowledge that this is an option year contract, AND, the Government has the unilateral right not to exercise any option year periods of performance. The winning offeror may submit a claim if the contract is not extended in order to recover any lost up-front costs associated with sourcing the Carpet Mats and Anti-Fatigue Mats. Upon the conclusion of the exercised period of performance the VA retains ownership of all Carpet Mats and Anti-Fatigue Mats associated with CLINS 0001 and 0002.

Carpet Mats - Bi Weekly Service In accordance with Statement of Work Contract Period: Base POP Begin: 12-01-2022 POP End: 11-30-2023

0001AA

6x12 Standard Mat

QTY - 2

Contract Period: Base

0001AB

6x10 Standard Mat

QTY - 5

Contract Period: Base

0001AC

3x10 Standard Mat

Contract Period: Base

0001AD

5x15 Standard Mat

QTY - 3

Contract Period: Base

0001AE

5x14 Standard Mat

QTY - 1

Contract Period: Base

0001AF

4x15 Standard Mat

Contract Period: Base

0001AG

3x15 Standard Mat

Contract Period: Base

0001AH

5x8 Standard Mat

Contract Period: Base

0001AJ

4x6 Standard Mat

Contract Period: Base

0001AK

3x5 Standard Mat

Contract Period: Base

0001AL

4x6 Scraper Mat

Contract Period: Base

0001AM

2'6" x 3' Mat

Contract Period: Base

0001AN

Service Charge / Delivery Fees Priced Per Delivery Contract Period: Base

0.00

Anti Fatigue Mats - Replaced Daily (Mon-Fri) In Accordance with Statement of Work Contract Period: Base

0002AA

2x3 Mats - Serviced by VA EMS Staff

QTY - 7

Contract Period: Base

0002AB

3x5 Mats - Serviced by VA EMS Staff

QTY - 4

Contract Period: Base

0002AC

4x6 Mats - Serviced by VA EMS Staff

QTY - 6

Contract Period: Base

0002AD

3x10 Mats - Serviced by VA EMS Staff

Contract Period: Base

0002AE

3x5 Mats - Serviced by Vendor 1A076 - Kitchen / Fryer

QTY - 2

Contract Period: Base

0002AF

3x5 Mats - Serviced by Vendor 1A077 - Kitchen / Ovens

QTY - 2

Contract Period: Base

0002AG

3x5 Mats - Serviced by Vendor 1A077 - Kitchen / DIshwasher

QTY - 2

Contract Period: Base

0002AH

3x5 Mats - Serviced by Vendor 1A006 - Starbucks / Ice Machine

QTY - 2

Contract Period: Base

0002AJ

Service Charge / Delivery Fees

Contract Period: Base

Carpet Mats - Bi Weekly Service

Contract Period: Option 1 POP Begin: 12-01-2023 POP End: 11-30-2024

1001AA

6x12 Standard Mat

Contract Period: Option 1

1001AB

6x10 Standard Mat

Contract Period: Option 1

1001AC

3x10 Standard Mat

Contract Period: Option 1

1001AD

5x15 Standard Mat

Contract Period: Option 1

1001AE

5x14 Standard Mat

Contract Period: Option 1

1001AF

4x15 Standard Mat

Contract Period: Option 1

1001AG

3x15 Standard Mat

Contract Period: Option 1

1001AH

5x8 Standard Mat

Contract Period: Option 1

1001AJ

4x6 Standard Mat

Contract Period: Option 1

1001AK

3x5 Standard Mat

Contract Period: Option 1

1001AL

4x6 Scraper Mat

Contract Period: Option 1

1001AM

2'6" x 3' Mat

Contract Period: Option 1

1001AN

Service Charge / Delivery Fees

Contract Period: Option 1

0.00

Anti Fatigue Mats - Replaced Daily (Mon-Fri)

Contract Period: Option 1

1002AA

2x3 Mats - Serviced by VA EMS Staff

Contract Period: Option 1

1002AB

3x5 Mats - Serviced by VA EMS Staff

Contract Period: Option 1

1002AC

4x6 Mats - Serviced by VA EMS Staff

Contract Period: Option 1

1002AD

3x10 Mats - Serviced by VA EMS Staff

Contract Period: Option 1

1002AE

3x5 Mats - Serviced by Vendor

QTY - 2

Contract Period: Option 1

1002AF

3x5 Mats - Serviced by Vendor

QTY - 2

Contract Period: Option 1

1002AG

3x5 Mats - Serviced by Vendor

QTY - 2

Contract Period: Option 1

1002AH

3x5 Mats - Serviced by Vendor

QTY - 2

Contract Period: Option 1

1002AJ

Service Charge / Delivery Fees

Contract Period: Option 1

Carpet Mats - Bi Weekly Service

Contract Period: Option 2 POP Begin: 12-01-2024 POP End: 11-30-2025

2001AA

6x12 Standard Mat

Contract Period: Option 2

2001AB

6x10 Standard Mat

Contract Period: Option 2

2001AC

3x10 Standard Mat

Contract Period: Option 2

2001AD

5x15 Standard Mat

Contract Period: Option 2

2001AE

5x14 Standard Mat

Contract Period: Option 2

2001AF

4x15 Standard Mat

Contract Period: Option 2

2001AG

3x15 Standard Mat

Contract Period: Option 2

2001AH

5x8 Standard Mat

Contract Period: Option 2

2001AJ

4x6 Standard Mat

Contract Period: Option 2

2001AK

3x5 Standard Mat

Contract Period: Option 2

2001AL

4x6 Scraper Mat

Contract Period: Option 2

2001AM

2'6" x 3' Mat

Contract Period: Option 2

2001AN

Service Charge / Delivery Fees

Contract Period: Option 2

0.00

Anti Fatigue Mats - Replaced Daily (Mon-Fri)

Contract Period: Option 2

2002AA

2x3 Mats - Serviced by VA EMS Staff

Contract Period: Option 2

2002AB

3x5 Mats - Serviced by VA EMS Staff

Contract Period: Option 2

2002AC

4x6 Mats - Serviced by VA EMS Staff

Contract Period: Option 2

2002AD

3x10 Mats - Serviced by VA EMS Staff

Contract Period: Option 2

2002AE

3x5 Mats - Serviced by Vendor

QTY - 2

Contract Period: Option 2

2002AF

3x5 Mats - Serviced by Vendor

QTY - 2

Contract Period: Option 2

2002AG

3x5 Mats - Serviced by Vendor

QTY - 2

Contract Period: Option 2

2002AH

3x5 Mats - Serviced by Vendor

QTY - 2

Contract Period: Option 2

2002AJ

Service Charge / Delivery Fees

Contract Period: Option 2

Carpet Mats - Bi Weekly Service

Contract Period: Option 3 POP Begin: 12-01-2025 POP End: 11-30-2026

3001AA

6x12 Standard Mat

Contract Period: Option 3

3001AB

6x10 Standard Mat

Contract Period: Option 3

3001AC

3x10 Standard Mat

Contract Period: Option 3

3001AD

5x15 Standard Mat

Contract Period: Option 3

3001AE

5x14 Standard Mat

Contract Period: Option 3

3001AF

4x15 Standard Mat

Contract Period: Option 3

3001AG

3x15 Standard Mat

Contract Period: Option 3

3001AH

5x8 Standard Mat

Contract Period: Option 3

3001AJ

4x6 Standard Mat

Contract Period: Option 3

3001AK

3x5 Standard Mat

Contract Period: Option 3

3001AL

4x6 Scraper Mat

Contract Period: Option 3

3001AM

2'6" x 3' Mat

Contract Period: Option 3

3001AN

Service Charge / Delivery Fees

Contract Period: Option 3

0.00

Anti Fatigue Mats - Replaced Daily (Mon-Fri)

Contract Period: Option 3

3002AA

2x3 Mats - Serviced by VA EMS Staff

Contract Period: Option 3

3002AB

3x5 Mats - Serviced by VA EMS Staff

Contract Period: Option 3

3002AC

4x6 Mats - Serviced by VA EMS Staff

Contract Period: Option 3

3002AD

3x10 Mats - Serviced by VA EMS Staff

Contract Period: Option 3

3002AE

3x5 Mats - Serviced by Vendor

QTY - 2

Contract Period: Option 3

3002AF

3x5 Mats - Serviced by Vendor

QTY - 2

Contract Period: Option 3

3002AG

3x5 Mats - Serviced by Vendor

QTY - 2

Contract Period: Option 3

3002AH

3x5 Mats - Serviced by Vendor

QTY - 2

Contract Period: Option 3

3002AJ

Service Charge / Delivery Fees

Contract Period: Option 3

Carpet Mats - Bi Weekly Service

Contract Period: Option 4 POP Begin: 12-01-2026 POP End: 11-30-2027

4001AA

6x12 Standard Mat

Contract Period: Option 4

4001AB

6x10 Standard Mat

Contract Period: Option 4

4001AC

3x10 Standard Mat

Contract Period: Option 4

4001AD

5x15 Standard Mat

Contract Period: Option 4

4001AE

5x14 Standard Mat

Contract Period: Option 4

4001AF

4x15 Standard Mat

Contract Period: Option 4

4001AG

3x15 Standard Mat

Contract Period: Option 4

4001AH

5x8 Standard Mat

Contract Period: Option 4

4001AJ

4x6 Standard Mat

Contract Period: Option 4

4001AK

3x5 Standard Mat

Contract Period: Option 4

4001AL

4x6 Scraper Mat

Contract Period: Option 4

4001AM

2'6" x 3' Mat

Contract Period: Option 4

4001AN

Service Charge / Delivery Fees

Contract Period: Option 4

0.00

Anti Fatigue Mats - Replaced Daily (Mon-Fri)

Contract Period: Option 4

4002AA

2x3 Mats - Serviced by VA EMS Staff

Contract Period: Option 4

4002AB

3x5 Mats - Serviced by VA EMS Staff

Contract Period: Option 4

4002AC

4x6 Mats - Serviced by VA EMS Staff

Contract Period: Option 4

4002AD

3x10 Mats - Serviced by VA EMS Staff

Contract Period: Option 4

4002AE

3x5 Mats - Serviced by Vendor

QTY - 2

Contract Period: Option 4

4002AF

3x5 Mats - Serviced by Vendor

QTY - 2

Contract Period: Option 4

4002AG

3x5 Mats - Serviced by Vendor

QTY - 2

Contract Period: Option 4

4002AH

3x5 Mats - Serviced by Vendor

QTY - 2

Contract Period: Option 4

4002AJ

Service Charge / Delivery Fees

Contract Period: Option 4

TOTAL BASE

TOTAL OY1

TOTAL OY2

TOTAL OY3

TOTAL OY4

GRAND TOTAL

B.2 PERFORMANCE WORK STATEMENT

WALK OFF MAT SERVICE

1.0 PURPOSE: Provide regular walk-off mats, and anti-fatigue mat services for Veterans Administration Ambulatory Care Clinic (VAACC) Columbus, 420 N. James Rd, Columbus, OH 43219 for base year and four option years per following specifications.

2.0 DESCRIPTION OF SERVICES: The contractor shall furnish all personnel, equipment and materials necessary to provide services described herein:

a. Provide walk off mats for the VAACC Columbus located at 420 N. James, Columbus, Ohio 43219. Mats are stored in linen room (1B112) and are to be cleaned/laundered and exchanged for clean replacement mats on a bi-weekly basis. All carpet mats placement shall be performed by local EMS staff. Provide the following sizes and quantities of mats on each trip:

b. EMS PLACED ANTI-FATIGUE MATS – Provide Solid Nitrile material at least 5/8” thick, featuring anti-microbial services with beveled edges and certified HIGH-TRACTION from NFSI, National Floor Safety Institute to the VAACC Columbus located at 420 N. James, Columbus, Ohio 43219.

1. Vendor shall drop off all clean non-kitchen and Starbucks anti-fatigue mats daily to room 1B112 to be placed daily by local EMS Staff.

2. Vendor to pick up soiled/dirty anti-fatigue mats daily from metal basket located on the dock

3. Vendor to clean and sanitize soiled/dirty mats for next daily use

c. VENDOR PLACED ANTI-FATIGUE Mats - Solid Nitrile material at least 5/8” thick, featuring anti-microbial services with beveled edges and certified HIGH-TRACTION from NFSI, National Floor Safety Institute.

1. Vendor shall drop off anti fatigue mats daily to locations identified below

2. Local EMS Staff will remove anti-fatigue mats daily and place them in metal basket on dock

3. Vendor to pick up soiled/dirty anti-fatigue mats daily from metal basket located on the dock

4. Vendor to clean and sanitize soiled/dirty mats for next daily use

KITCHEN

STARBUCKS

DIRTY/SOILED ANTI-FATIGUE MATS WILL BE PLACED IN METAL BASKET ON THE LOADING DOCK FOR VENDOR TO PICK UP AND CLEAN.

NOTE: By submitting a quote all offerors acknowledge that this is an option year contract, AND, the Government has the unilateral right not to exercise any option year periods of performance. The winning offeror may submit a claim if the contract is not extended in order to recover any lost up-front costs associated with sourcing the Carpet Mats and Anti-Fatigue Mats. Upon the conclusion of the exercised period of performance the VA retains ownership of all Carpet Mats and Anti-Fatigue Mats associated with this requirement.

3.0. Management

a. The Contractor will be responsible for having a sufficient number of employees, supplies and equipment available to meet the schedule and service requirements of this contract.

b. Contractor shall give a written list of personnel or subcontractors who will assist in services on site and only those persons will be allowed access to the VAACC Columbus. Contractor employees must wear identification and clean uniformed clothing when performing duties on VA property under this contract.

c. The Contractor shall schedule and arrange work so as to cause the least interference with the normal occurrence of Government business and mission. In those cases where some interference may be essentially unavoidable, the Contractor shall be responsible to make every effort to minimize the impact of the interference, inconvenience, customer discomfort, etc.

d. All government facilities, equipment, and materials shall be safeguarded by the contractor. The contractor shall record all available facts related to each instance of damage to government facilities, equipment, or materials and report it to the CO or the COTR within 24 hours of occurrence. The contractor shall be responsible for any damage caused by contract personnel to government facilities, equipment, or materials and shall repair, clean, replace, or restore damaged items to the condition existing immediately prior to the item being damaged, as directed by the CO.

e. Because of potential emergency situations that may develop, the contractor is required to immediately vacate the premises when so requested by authorized personnel.

3.1. WORK SCHEDULE:

a. The VAACC Columbus normal hours of operation are 7:30 a.m. to 6:00 p.m. weekdays and 8:00 a.m. to 4:00 p.m. Weekends and Holidays. Deliveries are to be made on a regularly scheduled basis during weekday hours of operation. The Contracting Officer or designee, reserves the right to change/adjust/establish the hours of performance.

b. FEDERAL HOLIDAYS: The eleven (11) holidays observed by the Federal Government, i.e., New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day and any other day specifically declared by the President of the United States to be a federal holiday. On the case the regularly scheduled delivery day falls on a Federal Holiday, the delivery will be the next business day after the holiday.

c. NON-WORK HOURS: Except in case of emergency, or special circumstances deliveries will not be scheduled on Saturdays, Sundays, federal holidays and Monday through Friday between 7:00 PM and 7:00 AM the following workday.

3.2. QUALITY CONTROL: EMS personnel will provide access and monitor contractor. EMS monitoring does not relieve the contractor of the responsibility to perform supervision and quality control. Delivered mats shall be clean and free of streaks, stains, and spots, and shall have a bright uniform color.

3.3. ENVIRONMENTAL MANAGEMENT:

In order to comply with federally mandated environmental preference programs and U.S. Department of Transportation Green Procurement Plan (GPP) policy, the Contractor shall use environmentally preferable products and services. These program elements include: recovered material products, energy and water efficient products, alternative fuels and fuel efficiency, bio-based products, non-ozone depleting substances, priority chemicals, and environmentally preferable products. These program elements are described on the Office of the Federal Environment Executive website (http://www.ofee.gov).

3.4. PRODUCTS AND MATERIALS:

Custodial cleaning products required in the performance of this SOW shall meet as a minimum, Green Seal certification standards for Industrial and Institutional Cleaners (GS-37) (http://www.greenseal.org). If it is determined that a Green Seal certified product does not meet Government performance requirements, the Contractor shall submit a proposed alternative that would meet the performance requirements with the lowest environmental impact for evaluation and acceptance. Products that fall under the Environmental Protection Agency (EPA) Comprehensive Procurement Guidelines (CPG) (http://www.epa.gov/cpg) shall meet the minimum recovered (recycled) content levels. Bio-based products shall be used upon issuance of the bio-based product listing from the U.S. Department of Agriculture (USDA) (http://www.usda.gov). The contractor shall purchase and use Energy Star or other energy-efficient items listed on the Department of Energy’s Federal Energy Management Program (FEMP) Product Energy Efficiency Recommendations product list.

ESTIMATED PERIOD OF PERFORMANCE:

Base Year: 12/01/2022 – 11/30/2023 Option #1: 12/01/2023 – 11/30/2024 Option #2: 12/01/2024 – 11/30/2025 Option #3: 12/01/2025 – 11/30/2026 Option #4: 12/01/2026 – 11/30/2027

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

· FAR 52.212-1, “Instructions to Offerors–Commercial Items” (JUL 2021)

· FAR 52.204-7, “System for Award Management” (OCT 2018)

· FAR 52.204-16, “Commercial and Government Entity Code Reporting” (AUG 2020)

· FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items”

· 52.217-5, “Evaluation of Options (JUL 1990)

· 852.252-70, “Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (OCT 2018)

· FAR 52.203-17, “Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights” (JUN 2020)

· FAR 52.204-4, “Printed or Copied Double-Sided on Postconsumer Fiber Content Paper” (MAY 2011)

· FAR 52.204-13, “System for Award Management Maintenance” (OCT 2018)

· FAR 52.204-18, “Commercial and Government Entity Code Maintenance” (AUG 2020)

· FAR 52.217-8, “Option to Extend Services” (NOV 1999)

· FAR 52.217-9, “Option to Extend the Term of Contract” (MAR 2000)

· FAR 52.232-40, “Providing Accelerated Payments to Small Business Subcontractors” (DEC 2013)

· VAAR 852.204-70, “Personal Identity Verification of Contractor Personnel” (MAY 2020)

· VAAR 852.212-70, “Provisions and Clauses Applicable to VA Acquisition of Commercial Items” (APR 2020)

· 852.203-70, Commercial Advertising

· 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside. (NOV 2020)

· 852.232-72, Electronic Submission of Payment Requests

· 852.233-70, Protest Content/Alternative Dispute Resolution

· 852.233-71, Alternate Protest Procedure

· 852.273-70, Late Offers.

· VAAR 852.219-74 “Limitations on Subcontracting – Monitoring and Compliance (JUL 2018)

· VAAR 852.219-77, “VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction.”

· VAAR 852.242-71, “Administrative Contracting Officer” (OCT 2020)

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” (JUL 2021)

The following subparagraphs of FAR 52.212-5 are applicable:

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E. Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kapersky Lab and Other Covered Entities (JUL 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (AUG 2020) Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78) (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

· 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (OCT 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402)

· 52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020)

· 52.204-14, Service Contract Reporting Requirements (OCT 2016)

· 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (JUN 2020)

· 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020)

· 52.219-14, Limitations on Subcontracting (SEP 2021) (15 U.S.C. 637s)

· 52.219-28, Post Award Small Business Program Representation (NOV 2020)

· 52.219-32, Orders Issued Directly Under Small Business Reserves (MAR 2020) (15 U.S.C. 644(r))

· 52.222-21, Prohibition of Segregated Facilities (APR 2015)

· 52.222-26, Equal Opportunity (SEP 2016)

· 52.222-35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212)

· 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020)

· 52.222-37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212)

· 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496)

· 52.222-50, Combating Trafficking in Persons (OCT 2020)

· 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020)

· 52.232-33, Payment by Electronic Funds Transfer - System for Award Management (OCT 2018)

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

· 52.222-41, Service Contract Labor Standards (AUG 2018)

· 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014)

· 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards - Price Adjustment (Multiple Year and Option Contracts) (AUG 2018)

· 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022)

· 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017)

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records - Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause--

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (JUN 2020) (41 U.S.C. 3509).

(ii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, or the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(iii) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (JUL 2018) (Section 1634 of Pub. L. 115-91).

(iv) 52.204-25, Prohibition on Contracting for Certain Telecommunication and Video Surveillance Services or Equipment. (AUG 2020) (Section 889(a)(1)(A) of Pub. L. 115-232).

(v) 52.219-8, Utilization of Small Business Concerns (OCT 2018) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds the applicable threshold specified in FAR 19.702(a) on the date of subcontract award, the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(vi) 52.222-21, Prohibition of Segregated Facilities (APR 2015)

(vii) 52.222-26, Equal Opportunity (SEP 2016) (E.O. 11246).

(viii) 52.222-35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212).

(ix) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793).

(x) 52.222-37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212)

(xi) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xii) 52.222-41, Service Contract Labor Standards (AUG 2018), (41 U.S.C. chapter 67).

(xii) (A) 52.222-50, Combating Trafficking in Persons (OCT 2020) (22 U.S.C. chapter 78 and E.O. 13627).

(B) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

(xiv) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment – Requirements (MAY 2014) (41 U.S.C. chapter 67).

(xv) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services – Requirements (MAY 2014) (41 U.S.C. chapter 67).

(xvi) 52.222-54, Employment Eligibility Verification (OCT 2015) (E.O. 12989).

(xvii) 52.222-55, Minimum Wages Under Executive Order 13658 (NOV 2020).

(xviii) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

(xix) (A) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

(B) Alternate I (JAN 2017) of 52.224-3.

(xx) 52.225-26, Contractors Performing Private Security Functions Outside the United States (OCT 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note)

(xxi) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (JUN 2020) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xxii) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (FEB 2006) (46 U.S.C. 55305 and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the Contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

All quoters shall submit the following:

· Prices filled out in Excel document (attached), Price–Cost Schedule23Q0086.xls

· (Narrative) Start-up, phase-in, and ongoing schedule, of areas to be serviced

· (Narrative) Availability of labor force (manning chart) and contractor personnel that are performing work on this requirement.

· (Narrative) Provide detailed procedures to be used to ensure contract requirements are met including Quality Control Program ensuring that all areas are serviced per the Statement of Work.

· Specifications of proposed carpet mats and anti-fatigue mats including NFSI Certification information.

· Memorandum acknowledgement of Wage Determinations (Page 30 of this document).

· Self-Certification of VAAR 852.219-77 Limitations on Subcontracting (Pages 28-29 of this document).

All quotes shall be sent to the Contracting Specialist, Joshua.Kovar@VA.gov

52.212-2 EVALUATION—SIMPLIFIED ACQUISITION PROCEDURES

(a) Basis for Award. The Government will issue a purchase order to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

(b) The following factors shall be used to evaluate quotations:

· Price (quoted totals from Price/Cost Schedule Excel sheet)

· Technical (from narratives listed above in required submissions including,

· Process control of requirement (and steps necessary to ensure that all areas are serviced per the PWS).

· If the proposed mats and carpets are acceptable including compliance with NFSI high traction standards.

· Past Performance (review of CPARS ratings within last 2 years)

(c) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation, but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:

· Technical or Quality: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.

· Past Performance: The past performance evaluation will assess the relative risks associated with a quoter’s likelihood of success in fulfilling the solicitation’s requirements as indicated by the quoter’s record of past performance. The past performance evaluation may be based on the contracting officer’s knowledge of and previous experience with the supply or service being acquired; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis.

· Price: The Government will evaluate the price by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 11/14/2022 at 1:30PM at Joshua.Kovar@VA.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Josh Kovar Joshua.Kovar@va.gov All questions SHALL be submitted no later than 11/09/2022 by 13:30 (1:30 PM EST) via email. Phone queries will not be entertained.

852.219-77 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction.

As prescribed in 819.7009(c) insert the following clause:

VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (SEP 2021) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(k)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows: [Contracting Officer check the appropriate box below based on the predominant NAICS code assigned to the instant acquisition as set forth in FAR 19.102.]

(i) [X] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-10 or VOSBs as set forth in 852.219-11. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [ ] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-10 or VOSBs as set forth in 852.219-11. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) □ Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-10 or VOSBs as set forth in 852.219-11. Any work that a similarly situated subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating section 1001 of title 18.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. The Contracting Officer may, at their discretion, require the Contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the Contracting Officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed, and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification:

I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee: _________________________________ Printed Title of Signee: ________________________________ Signature: ______________________________________________ Date: ___________________________________________________ Company Name and Address: _______________________________ (End of clause)

MEMORANDUM FOR RECORD

(Date)

MEMORANDUM FOR RECORD

REFERENCE: (Solicitation Number)

TO: Josh Kovar (Contracting Specialist), NCO-10

SUBJECT: Statement of Department of Labor Wage Determination Compliance I do hereby certify that the offer submitted by our company in response to the subject solicitation is fully compliant with the requirement that all employees performing services under the resultant contract (if awarded) shall be paid at an hourly rate that is equal to or greater than current Department of Labor Wage Determination (WD) as specified in the Performance Requirements Summary (PRS) section of the Performance Work Statement (PWS) for all labor categories as appropriate for the county in which the VA medical center being support for this requirement resides.

Individual with Authority to Contractually Bind Company:

Full Legal Name (PRINT):

Signature: Date: ______________________

See attached document: Price - Cost Schedule 23Q0086.