36C25023Q0086_1.docx

Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Network Contracting Office (NCO-10) 3140 Governor’s Place Blvd. Suite 210 Kettering OH 45409-1337

POINT OF CONTACT*

Contract Specialist Josh Kovar Joshua.Kovar@VA.gov

All Questions shall be emailed to POC above

PLACE OF PERFORMANCE

Chalmers P. Wylie VA Ambulatory Care Center

EMS Department

420 North James Rd

Columbus OH

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

The purpose of this solicitation amendment is to update the Notes in the Schedule which were not posted due to an error, and to update clauses.

Please see updated Price/Cost Schedule with highlighted notes. Please provide pricing for all CLIN/SLINS on attached .xls file (Price-Cost Schedule 23Q0086.xls).

Clause VAAR 852.219-11(Dev) VA NOTICE OF TOTAL VETERAN-OWNED SMALL BUSINESS SET-ASIDE (JUL 2019) (NOV 2020) (DEVIATION) is hereby incorporated into this solicitation.

All questions SHALL be submitted no later than 11/09/2022 by 13:30 (1:30 PM EST) via email. Phone queries will not be entertained.

Submission of your response shall be received not later than 11/14/2022 at 1:30PM at Joshua.Kovar@VA.gov.

A.1 PRICE/COST SCHEDULE

NOTE: By submitting a quote all offerors acknowledge that this is an option year contract, AND, the Government has the unilateral right not to exercise any option year periods of performance. The winning offeror may submit a claim if the contract is not extended in order to recover any lost up-front costs associated with sourcing the Carpet Mats and Anti-Fatigue Mats. Upon the conclusion of the exercised period of performance the VA retains ownership of all Carpet Mats and Anti-Fatigue Mats associated with CLINS 0001 and 0002.

ITEM INFORMATION

Carpet Mats - Bi Weekly Service In accordance with Statement of Work Contract Period: Base POP Begin: 12-01-2022 POP End: 11-30-2023

0001AA

6x12 Standard Mat

QTY - 2

Contract Period: Base

0001AB

6x10 Standard Mat

QTY - 5

Contract Period: Base

0001AC

3x10 Standard Mat

Contract Period: Base

0001AD

5x15 Standard Mat

QTY - 3

Contract Period: Base

0001AE

5x14 Standard Mat

QTY - 1

Contract Period: Base

0001AF

4x15 Standard Mat

Contract Period: Base

0001AG

3x15 Standard Mat

Contract Period: Base

0001AH

5x8 Standard Mat

Contract Period: Base

0001AJ

4x6 Standard Mat

Contract Period: Base

0001AK

3x5 Standard Mat

Contract Period: Base

0001AL

4x6 Scraper Mat

Contract Period: Base

0001AM

2'6" x 3' Mat

Contract Period: Base

0001AN

Service Charge / Delivery Fees Priced Per Delivery Contract Period: Base

0.00

Anti Fatigue Mats - Replaced Daily (Mon-Fri) In Accordance with Statement of Work Contract Period: Base

0002AA

2x3 Mats - Serviced by VA EMS Staff

QTY - 7

Contract Period: Base

0002AB

3x5 Mats - Serviced by VA EMS Staff

QTY - 4

Contract Period: Base

0002AC

4x6 Mats - Serviced by VA EMS Staff

QTY - 6

Contract Period: Base

0002AD

3x10 Mats - Serviced by VA EMS Staff

Contract Period: Base

0002AE

3x5 Mats - Serviced by Vendor 1A076 - Kitchen / Fryer

QTY - 2

Contract Period: Base

0002AF

3x5 Mats - Serviced by Vendor 1A077 - Kitchen / Ovens

QTY - 2

Contract Period: Base

0002AG

3x5 Mats - Serviced by Vendor 1A077 - Kitchen / DIshwasher

QTY - 2

Contract Period: Base

0002AH

3x5 Mats - Serviced by Vendor 1A006 - Starbucks / Ice Machine

QTY - 2

Contract Period: Base

0002AJ

Service Charge / Delivery Fees

Contract Period: Base

Carpet Mats - Bi Weekly Service

Contract Period: Option 1 POP Begin: 12-01-2023 POP End: 11-30-2024

1001AA

6x12 Standard Mat

Contract Period: Option 1

1001AB

6x10 Standard Mat

Contract Period: Option 1

1001AC

3x10 Standard Mat

Contract Period: Option 1

1001AD

5x15 Standard Mat

Contract Period: Option 1

1001AE

5x14 Standard Mat

Contract Period: Option 1

1001AF

4x15 Standard Mat

Contract Period: Option 1

1001AG

3x15 Standard Mat

Contract Period: Option 1

1001AH

5x8 Standard Mat

Contract Period: Option 1

1001AJ

4x6 Standard Mat

Contract Period: Option 1

1001AK

3x5 Standard Mat

Contract Period: Option 1

1001AL

4x6 Scraper Mat

Contract Period: Option 1

1001AM

2'6" x 3' Mat

Contract Period: Option 1

1001AN

Service Charge / Delivery Fees

Contract Period: Option 1

0.00

Anti Fatigue Mats - Replaced Daily (Mon-Fri)

Contract Period: Option 1

1002AA

2x3 Mats - Serviced by VA EMS Staff

Contract Period: Option 1

1002AB

3x5 Mats - Serviced by VA EMS Staff

Contract Period: Option 1

1002AC

4x6 Mats - Serviced by VA EMS Staff

Contract Period: Option 1

1002AD

3x10 Mats - Serviced by VA EMS Staff

Contract Period: Option 1

1002AE

3x5 Mats - Serviced by Vendor

QTY - 2

Contract Period: Option 1

1002AF

3x5 Mats - Serviced by Vendor

QTY - 2

Contract Period: Option 1

1002AG

3x5 Mats - Serviced by Vendor

QTY - 2

Contract Period: Option 1

1002AH

3x5 Mats - Serviced by Vendor

QTY - 2

Contract Period: Option 1

1002AJ

Service Charge / Delivery Fees

Contract Period: Option 1

Carpet Mats - Bi Weekly Service

Contract Period: Option 2 POP Begin: 12-01-2024 POP End: 11-30-2025

2001AA

6x12 Standard Mat

Contract Period: Option 2

2001AB

6x10 Standard Mat

Contract Period: Option 2

2001AC

3x10 Standard Mat

Contract Period: Option 2

2001AD

5x15 Standard Mat

Contract Period: Option 2

2001AE

5x14 Standard Mat

Contract Period: Option 2

2001AF

4x15 Standard Mat

Contract Period: Option 2

2001AG

3x15 Standard Mat

Contract Period: Option 2

2001AH

5x8 Standard Mat

Contract Period: Option 2

2001AJ

4x6 Standard Mat

Contract Period: Option 2

2001AK

3x5 Standard Mat

Contract Period: Option 2

2001AL

4x6 Scraper Mat

Contract Period: Option 2

2001AM

2'6" x 3' Mat

Contract Period: Option 2

2001AN

Service Charge / Delivery Fees

Contract Period: Option 2

0.00

Anti Fatigue Mats - Replaced Daily (Mon-Fri)

Contract Period: Option 2

2002AA

2x3 Mats - Serviced by VA EMS Staff

Contract Period: Option 2

2002AB

3x5 Mats - Serviced by VA EMS Staff

Contract Period: Option 2

2002AC

4x6 Mats - Serviced by VA EMS Staff

Contract Period: Option 2

2002AD

3x10 Mats - Serviced by VA EMS Staff

Contract Period: Option 2

2002AE

3x5 Mats - Serviced by Vendor

QTY - 2

Contract Period: Option 2

2002AF

3x5 Mats - Serviced by Vendor

QTY - 2

Contract Period: Option 2

2002AG

3x5 Mats - Serviced by Vendor

QTY - 2

Contract Period: Option 2

2002AH

3x5 Mats - Serviced by Vendor

QTY - 2

Contract Period: Option 2

2002AJ

Service Charge / Delivery Fees

Contract Period: Option 2

Carpet Mats - Bi Weekly Service

Contract Period: Option 3 POP Begin: 12-01-2025 POP End: 11-30-2026

3001AA

6x12 Standard Mat

Contract Period: Option 3

3001AB

6x10 Standard Mat

Contract Period: Option 3

3001AC

3x10 Standard Mat

Contract Period: Option 3

3001AD

5x15 Standard Mat

Contract Period: Option 3

3001AE

5x14 Standard Mat

Contract Period: Option 3

3001AF

4x15 Standard Mat

Contract Period: Option 3

3001AG

3x15 Standard Mat

Contract Period: Option 3

3001AH

5x8 Standard Mat

Contract Period: Option 3

3001AJ

4x6 Standard Mat

Contract Period: Option 3

3001AK

3x5 Standard Mat

Contract Period: Option 3

3001AL

4x6 Scraper Mat

Contract Period: Option 3

3001AM

2'6" x 3' Mat

Contract Period: Option 3

3001AN

Service Charge / Delivery Fees

Contract Period: Option 3

0.00

Anti Fatigue Mats - Replaced Daily (Mon-Fri)

Contract Period: Option 3

3002AA

2x3 Mats - Serviced by VA EMS Staff

Contract Period: Option 3

3002AB

3x5 Mats - Serviced by VA EMS Staff

Contract Period: Option 3

3002AC

4x6 Mats - Serviced by VA EMS Staff

Contract Period: Option 3

3002AD

3x10 Mats - Serviced by VA EMS Staff

Contract Period: Option 3

3002AE

3x5 Mats - Serviced by Vendor

QTY - 2

Contract Period: Option 3

3002AF

3x5 Mats - Serviced by Vendor

QTY - 2

Contract Period: Option 3

3002AG

3x5 Mats - Serviced by Vendor

QTY - 2

Contract Period: Option 3

3002AH

3x5 Mats - Serviced by Vendor

QTY - 2

Contract Period: Option 3

3002AJ

Service Charge / Delivery Fees

Contract Period: Option 3

Carpet Mats - Bi Weekly Service

Contract Period: Option 4 POP Begin: 12-01-2026 POP End: 11-30-2027

4001AA

6x12 Standard Mat

Contract Period: Option 4

4001AB

6x10 Standard Mat

Contract Period: Option 4

4001AC

3x10 Standard Mat

Contract Period: Option 4

4001AD

5x15 Standard Mat

Contract Period: Option 4

4001AE

5x14 Standard Mat

Contract Period: Option 4

4001AF

4x15 Standard Mat

Contract Period: Option 4

4001AG

3x15 Standard Mat

Contract Period: Option 4

4001AH

5x8 Standard Mat

Contract Period: Option 4

4001AJ

4x6 Standard Mat

Contract Period: Option 4

4001AK

3x5 Standard Mat

Contract Period: Option 4

4001AL

4x6 Scraper Mat

Contract Period: Option 4

4001AM

2'6" x 3' Mat

Contract Period: Option 4

4001AN

Service Charge / Delivery Fees

Contract Period: Option 4

0.00

Anti Fatigue Mats - Replaced Daily (Mon-Fri)

Contract Period: Option 4

4002AA

2x3 Mats - Serviced by VA EMS Staff

Contract Period: Option 4

4002AB

3x5 Mats - Serviced by VA EMS Staff

Contract Period: Option 4

4002AC

4x6 Mats - Serviced by VA EMS Staff

Contract Period: Option 4

4002AD

3x10 Mats - Serviced by VA EMS Staff

Contract Period: Option 4

4002AE

3x5 Mats - Serviced by Vendor

QTY - 2

Contract Period: Option 4

4002AF

3x5 Mats - Serviced by Vendor

QTY - 2

Contract Period: Option 4

4002AG

3x5 Mats - Serviced by Vendor

QTY - 2

Contract Period: Option 4

4002AH

3x5 Mats - Serviced by Vendor

QTY - 2

Contract Period: Option 4

4002AJ

Service Charge / Delivery Fees

Contract Period: Option 4

A.2 852.219-11DEV VA NOTICE OF TOTAL VETERAN-OWNED SMALL BUSINESS SET-ASIDE (JUL 2019) (NOV 2020) (DEVIATION)

(a) Definition. For the Department of Veterans Affairs, “Veteran-owned small business or VOSB”:

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more Veterans;

(ii) The management and daily business operations of which are controlled by one or more Veterans;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been verified for ownership and control pursuant to 38 CFR part 74 and is listed in VA’s Vendor Information Pages (VIP) database; and

(v) The business will comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size and government contracting programs at 13 CFR part 121 and 125, provided that any requirement therein that applies to a service-disabled Veteran-owned small business concern (SDVO SBC), is to be construed to also apply to a VA verified and VIP-listed VOSB, unless otherwise stated in this clause.

(vi) Unless otherwise stated, the term VOSB includes VIP-listed service-disabled veteran-owned small businesses (SDVOSB).

(2) “Veteran” is defined in 38 U.S.C. 101(2).

(3) The term "small business concern" has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632).

(4) The term "small business concern owned and controlled by Veterans" has the meaning given that term under section 3(q)(3) of the Small Business Act (15 U.S.C. 632(q)(3)), except that for a VA contract the firm must be listed in the VIP database(see paragraph (a)(1)(iv) above).

(b) General.

(1) Offers are solicited only from VIP-listed VOSBs, including VIP-listed SDVOSBs. Offers received from entities that are not VIP-listed at the time of offer shall not be considered.

(2) Any award resulting from this solicitation shall be made only to a VIP-listed VOSB who is eligible at the time of submission of offer(s) and at time of award.

(3) The requirements in this clause apply to any contract, order or subcontract where the firm receives a benefit or preference from its designation as a VOSB, including set-asides, sole source awards, and evaluation preferences.

(c) Representation. Pursuant to 38 U.S.C. 8127(e), only VIP-listed VOSBs are considered eligible to receive award of a resulting contract. By submitting an offer, the prospective contractor represents that it is an eligible VOSB as defined in this clause, 38 CFR part 74, and VAAR subpart 819.70.

(d) Agreement. When awarded a contract action, including orders under multiple award contracts, a VOSB agrees that in the performance of the contract, the VOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size and government contracting programs at 13 CFR part 121 and part 125, including the non-manufacturer rule and limitations on subcontracting requirements in 13 CFR 121.406 (b) and 125.6. Unless otherwise stated in this clause, any requirement in 13 CFR part 121 and part 125 that applies to an SDVO SBC, is to be construed to also apply to a VIP-listed VOSB. For the purpose of the limitations on subcontracting, only a VIP-listed VOSB, (including independent contractors) is considered eligible and/or “similarly situated” (i.e., a firm that has the same small business program status as the prime contractor). An otherwise eligible firm further agrees to the following:

(1) Services. In the case of a contract for services (except construction), it will not pay more than 50% of the amount paid by the government to it to firms that are not VIP listed VOSBs.

(2) Supplies or products.

(i) In the case of a contract for supplies or products (other than from a nonmanufacturer of such supplies), it will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed VOSBs.

(ii) In the case of a contract for supplies from a non-manufacturer, it will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) has been granted.

(3) General construction. In the case of a contract for general construction, it will not pay more than 85% of the amount paid by the government to it to firms that are not VIP-listed VOSBs.

(4) Special trade construction contractors. In the case of a contract for special trade contractors, no more than 75% of the amount paid by the government to the prime may be paid to firms that are not VIP-listed VOSBs.

(5) Subcontracting. A VOSB must meet the NAICS size standard assigned by the prime contractor and be listed in VIP to count as similarly situated. Any work that a first tier VIP-listed VOSB subcontractor further subcontracts will count towards the percent of subcontract amount that cannot be exceeded. For contracts referenced in (d)(2), (3), and (4), the cost of materials is excluded and not considered to be subcontracted. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract. For information and more specific requirements, refer to 13 CFR 125.6.

(e) Required limitations on subcontracting compliance measurement period. A VOSB shall comply with the limitations on subcontracting as follows:

[Contracting Officer check as appropriate.] [ ] By the end of the base term of the contract or order, and then by the end of each subsequent option period; or [ ] By the end of the performance period for each order issued under the contract.

(f) Joint ventures. A joint venture may be considered eligible as a VOSB if the joint venture is listed in VIP and complies with the requirements in 13 CFR 125.18(b), provided that any requirement therein that applies to an SDVO SBC is to be construed to also apply to a VIP-listed VOSB. A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (d) of this clause will be performed by the aggregate of the joint venture participants.

(g) Precedence. Any inconsistencies between the requirements of the SBA Program for SDVO SBCs and the VA Veterans First Contracting Program, as defined in VAAR subpart 819.70 and this clause, the VA Veterans First Contracting Program takes precedence.

(h) Misrepresentation. Pursuant to 38 USC 8127(g), any business concern, including all its principals, that is determined by VA to have willfully and intentionally misrepresented a company’s VOSB status is subject to debarment from contracting with the Department for a period of not less than five years (see VAAR 809.406, Debarment).

(End of Clause)

Page 1 of

Amendment to a Previous Combined Solicitation