36C25023Q0023.docx

Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Network Contracting Office (NCO-10) 3140 Governor’s Place Blvd. Suite 210 Kettering OH 45409-1337

POINT OF CONTACT*

Contract Specialist Josh Kovar Joshua.Kovar@VA.gov

All Questions shall be emailed to POC above

PLACE OF PERFORMANCE

Chalmers P. Wylie VA-Ambulatory Care Center

Engineering Department

420 North James Rd

Columbus OH

ADDITIONAL INFORMATION

DESCRIPTION

Combined Synopsis/Solicitation Notice

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular: 2022-06.

This solicitation is set-aside for VA-CRE certified Service-Disabled Veteran Owned Small Business (SDVOSB’s).

The associated North American Industrial Classification System (NAICS) code for this procurement is 561790 – Other Services to Buildings and Dwellings with a small business size standard of $8.0 Million. The FSC/PSC is Z1DA – Maintenance of Hospitals and Infirmaries.

Wage Determinations Franklin County, Ohio Wage Determination No: 2015-4729 Revision No: 21 Date of Last Revision: 06/27/2022

Contracting Office Address Department of Veterans Affairs Network Contracting Office 10 3140 Governor’s Place Blvd. Suite 210 Kettering, Ohio 45428

All vendors shall submit a quote for the following.

Page 1 of

Price/Cost Schedule

ITEM INFORMATION

Window and Exterior Cleaning In Accordance With the Performance Work Statement Performed during March/April Months Contract Period: Base POP Begin: 01-01-2023 POP End: 12-31-2023

Window and Exterior Cleaning

Performed during March/April Months Contract Period: Option 1 POP Begin: 01-01-2024 POP End: 12-31-2024

Window and Exterior Cleaning

Performed during March/April Months Contract Period: Option 2 POP Begin: 01-01-2025 POP End: 12-31-2025

Window and Exterior Cleaning

Performed during March/April Months Contract Period: Option 3 POP Begin: 01-01-2026 POP End: 12-31-2026

Window and Exterior Cleaning

Performed during March/April Months Contract Period: Option 4 POP Begin: 01-01-2027 POP End: 12-31-2027

Base Year

Option Year 1

Option Year 2

Option Year 3

Option Year 4

GRAND TOTAL

Performance Work Statement Exterior and Window Cleaning

SECTION 1: GENERAL INFORMATION

Scope of Work: The contractor will provide exterior cleaning service of the main clinic and energy center for approximately 126,560 SF of glass windows, anodized aluminum sidings, limestone panels, second floor glassed roof, and the atrium glass once a year at the Department of Veterans Affairs, Chalmers P. Wylie Ambulatory Care Center (VAACC), 420 N. James Road, Columbus, Ohio 43219 between the hours of 8:00AM through 5:00PM, Monday through Friday. Unless otherwise authorized by the Facility Manager or his designee. The Contractor must provide Engineering with a cleaning schedule within thirty (30) calendar days from the date of notification of award from the Contracting Officer. Upon arrival at the VAACC, the contractors shall report to Engineering Building to sign in and out of the vendor log sheet.

Cleaning Service: This service is to include, but not limited to all travel, labor, tools, equipment, supplies and supervision to wash and clean the exterior of architectural glass, anodized aluminum, limestone panels of the buildings, and the atrium glasses. Due to heavy stain on atrium glasses and aluminum, the contractor is responsible for using appropriate chemical(s) to remove the stain without damage to the glass roof(s). The cleaning consists of using a mild, nonabrasive commercial solution, removing foreign materials/stains on all surfaces, rinsing thoroughly with clean water to remove residue, and immediate drying and wiping with a clean squeegee and or lint-free cloth.

Cleaning Procedures: Cleaning procedures must be followed the recommendations of Glass Association of North America (GANA), Architectural Aluminum Manufacturers Association (AAMA), and Marble Institution of America (MIA) to avoid damage to the surfaces.

Cleaning Precautions: Certain precautions must be taken when cleaning said materials. Follow the GANA Glass Information Bulletin #01-0300 “Dos” and “Do Not’s” list. Avoid cleaning hot, sun-heated surfaces since possible chemical reactions will be highly accelerated and cleaning non-uniformity could occur. Cleaning procedures should also ensure that the wind is not blowing the cleaning solution and residue onto already cleaned surfaces.

Contractor Responsibilities: The Contractor will be responsible for having a sufficient number of employees available to accomplish the service requirements of this contract and performing the service in compliance with all local, state, and federal laws, regulations, codes, and standards. The contractor shall provide adequate training to workers in the operation of any and all equipment used to perform their duties. This includes verifiable proof of training or certification. Any equipment brought to the building by the contractor is designed, maintained and inspected according to industry standards. Material Safety Data Sheet (MSDS) of chemicals used must be provided to the government for record keeping.

The worksite shall be maintained in a clean manner at the end of each workday.

Safety Requirements: At no time, safety of the workers, VAACC employees, patients, visitors etc. would be compromised. Fall protection standards and regulations of International Window Association Cleaning Association (IWCA), American National Standards Institute (ANSI) and Occupational Safety and Health Association (OSHA) must be followed to prevent accidents.

Protection from Damage: The Contractor shall be solely responsible while at the work site for complete protection of Government personnel, property, equipment, and buildings, as well as Contractor-owned property/equipment from injury and/or damage.

The contractor shall provide appropriate types of shielding, barricades, warning signs and any other protection necessary to protect personnel and equipment in areas where the work is performed, this includes protection from injury, damage, and/or contamination during the term of the contract.

The contractor shall be held financially responsible for any damage caused by the contractor’s personnel, equipment, procedures or materials used in the performance of the work under this contract, this includes damage to ground and/or landscaping; damage to concrete/asphalt surfaces.

Damage of Government’s Properties: In the event of any disaster that causes severe damage to or complete destruction of the Government’s properties, the contractor shall respond immediately and use its best efforts to protect of any further damage and repair it as soon as possible.

Government Furnished Utilities: The Government will furnish electricity and water without cost to the contractor.

Green Environment and Conservation of Utilities:

The VAACC requires contractors to use environmentally preferable products (have a lesser or reduced effect to human health and the environment when compared with competing products that serve the same purpose) as much as possible.

In event of any chemical spilled, the contractor must provide absorbents/socks to prevent it from draining to the storm retention pond.

Contractor employees will adhere to utility conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities as follow:

Powered equipment shall be used only when and where work is actually performed.

Water faucets or valves shall be turned off after required usage.

Problem/Abnormalities shall be brought to the attention of the Contracting Officer Representative (COR) as soon as possible.

Estimated Building Exterior Materials:

Estimated Main Clinic exterior materials:

· Glass: 43,744 SF

· Aluminum Siding: 63,510 SF

· Limestone: 4,000 SF Estimated Energy Center exterior materials:

· Glass: 3,658 SF

· Aluminum Siding: 11,624 SF

Period of Performance: The Government’s intent is to establish the award for a period of five years (Base + 4 Option Years). However, the option years will be reviewed annually to determine its ongoing need. Exterior cleaning to be done during the months of March – April each year.

Place of Performance: Department of Veterans Affairs Chalmers P. Wylie Ambulatory Care Center (VAACC) 420 N. James Road, Columbus, OH 43219.

Site Visit: site visit is strongly recommended to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. A site visit will be scheduled by the Contracting Officer.

SECTION 2: DEFINITION & ACRONYMS

2.1 Definitions:

Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

Contracting Officer (CO). A person with the authority to enter into, administers, and/or terminates contracts and makes related findings. The Contracting Officer is the only individual who has the authority to contractually bind the Government. The Contracting Officer may designate a Government employee to act as his authorized technical representative.

Contracting Officer Representative (COR). The person has been designated as the authorized representative of the Contracting Officer acting within the limits of his/her authority. This individual shall not be authorized to award, agree to, or sign any contract or modification thereto, or in any way to obligate the payment of money by the Government. The COR advises the Contracting Officer on matters relating to this contract, verifies completion of the work, certifies invoices related to completed work, and ensures compliance with all provisions of the contract.

2.2 Acronyms:

SECTION 3: INFORMATION SECURITY REQUIREMENTS

The Certification and Accreditation (C&A) requirements do not apply, and that a Security Accreditation Package is not required.

ESTIMATED PERIOD OF PERFORMANCE:

Base Year: 01/01/2023 – 12/31/2023 Option #1: 01/01/2024 – 12/31/2024 Option #2: 01/01/2025 – 12/31/2025 Option #3: 01/01/2026 – 12/31/2026 Option #4: 01/01/2027 – 12/31/2027

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

· FAR 52.212-1, “Instructions to Offerors–Commercial Items” (JUL 2021)

· FAR 52.204-7, “System for Award Management” (OCT 2018)

· FAR 52.204-16, “Commercial and Government Entity Code Reporting” (AUG 2020)

· FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items”

· 52.217-5, “Evaluation of Options (JUL 1990)

· 852.252-70, “Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (OCT 2018)

· FAR 52.204-13, “System for Award Management Maintenance” (OCT 2018)

· FAR 52.204-18, “Commercial and Government Entity Code Maintenance” (AUG 2020)

· FAR 52.217-8, “Option to Extend Services” (NOV 1999)

· FAR 52.217-9, “Option to Extend the Term of Contract” (MAR 2000)

· FAR 52.232-40, “Providing Accelerated Payments to Small Business Subcontractors” (DEC 2013)

· VAAR 852.212-70, “Provisions and Clauses Applicable to VA Acquisition of Commercial Items” (APR 2020)

· 852.203-70, Commercial Advertising

· 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside. (NOV 2020)

· 852.232-72, Electronic Submission of Payment Requests

· 852.273-70, Late Offers.

· VAAR 852.242-71, “Administrative Contracting Officer” (OCT 2020)

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” (JUL 2021)

The following subparagraphs of FAR 52.212-5 are applicable:

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E. Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kapersky Lab and Other Covered Entities (JUL 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (AUG 2020) Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78) (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

· 52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020)

· 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (JUN 2020)

· 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020)

· 52.219-28, Post Award Small Business Program Representation (NOV 2020)

· 52.222-21, Prohibition of Segregated Facilities (APR 2015)

· 52.222-26, Equal Opportunity (SEP 2016)

· 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020)

· 52.222-50, Combating Trafficking in Persons (OCT 2020)

· 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021)

· 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020)

· 52.232-33, Payment by Electronic Funds Transfer - System for Award Management (OCT 2018)

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

· 52.222-41, Service Contract Labor Standards (AUG 2018)

· 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014)

· 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017)

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records - Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause--

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (JUN 2020) (41 U.S.C. 3509).

(ii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, or the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(iii) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (JUL 2018) (Section 1634 of Pub. L. 115-91).

(iv) 52.204-25, Prohibition on Contracting for Certain Telecommunication and Video Surveillance Services or Equipment. (AUG 2020) (Section 889(a)(1)(A) of Pub. L. 115-232).

(v) 52.219-8, Utilization of Small Business Concerns (OCT 2018) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds the applicable threshold specified in FAR 19.702(a) on the date of subcontract award, the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(vi) 52.222-21, Prohibition of Segregated Facilities (APR 2015)

(vii) 52.222-26, Equal Opportunity (SEP 2016) (E.O. 11246).

(viii) 52.222-35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212).

(ix) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793).

(x) 52.222-37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212)

(xi) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xii) 52.222-41, Service Contract Labor Standards (AUG 2018), (41 U.S.C. chapter 67).

(xii) (A) 52.222-50, Combating Trafficking in Persons (OCT 2020) (22 U.S.C. chapter 78 and E.O. 13627).

(B) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

(xiv) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment – Requirements (MAY 2014) (41 U.S.C. chapter 67).

(xv) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services – Requirements (MAY 2014) (41 U.S.C. chapter 67).

(xvi) 52.222-54, Employment Eligibility Verification (OCT 2015) (E.O. 12989).

(xvii) 52.222-55, Minimum Wages Under Executive Order 13658 (NOV 2020).

(xviii) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

(xix) (A) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

(B) Alternate I (JAN 2017) of 52.224-3.

(xx) 52.225-26, Contractors Performing Private Security Functions Outside the United States (OCT 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note)

(xxi) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (JUN 2020) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xxii) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (FEB 2006) (46 U.S.C. 55305 and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the Contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

All quoters shall submit the following:

· Pricing for line items listed in Price/Cost Schedule

· (Narrative) Start-up and phase-in schedule, Tentative Milestone dates (schedule) of areas to be cleaned

· (Narrative) Availability of labor force (manning chart) and contractor personnel that are performing work on this requirement.

· (Narrative) Provide detailed procedures to be used to ensure contract requirements are met including Quality Control Program ensuring that all areas are cleaned per the Statement of Work.

· MSDS of any proposed chemicals utilized for this activity.

· Memorandum acknowledgement of Wage Determinations (Page 13 of this document).

All quotes shall be sent to the Contracting Specialist, Joshua.Kovar@VA.gov

52.212-2 EVALUATION—SIMPLIFIED ACQUISITION PROCEDURES

(a) Basis for Award. The Government will issue a purchase order to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

(b) The following factors shall be used to evaluate quotations:

· Price (quoted totals from Price/Cost Schedule)

· Technical (from narratives listed above in required submissions including,

· Process control of requirement (and steps necessary to ensure that all work is completed per the Performance Work statement.

· Chemicals to perform within Green Seal, EPA, USDA, and industry guidelines

· Past Performance (review of CPARS ratings within last 2 years)

(c) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation, but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:

· Technical or Quality: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.

· Past Performance: The past performance evaluation will assess the relative risks associated with a quoter’s likelihood of success in fulfilling the solicitation’s requirements as indicated by the quoter’s record of past performance. The past performance evaluation may be based on the contracting officer’s knowledge of and previous experience with the supply or service being acquired; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis.

· Price: The Government will evaluate the price by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

SITE VISIT: The Government has allocated the following Date/Times for site visits. All prospective quoters shall check in with Police Services to obtain a visitor’s badge. All prospective quoters shall follow Covid Protocols as directed by VA / CDC guidance. All times below are EST.

· Chalmers P. Wylie VA-Ambulatory Care Center | 9/28/22 | 1000-1100 AM EST 420 N James Rd, Columbus, OH 43219 Main entrance, front lobby south side, please have reception call C. Van in engineering.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 10/07/2022 at 1:30PM at Joshua.Kovar@VA.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Josh Kovar Joshua.Kovar@va.gov All questions SHALL be submitted no later than 10/03/2022 by 13:30 (1:30 PM EST) via email. Phone queries will not be entertained.

MEMORANDUM FOR RECORD

(Date)

MEMORANDUM FOR RECORD

REFERENCE: (Solicitation Number)

TO: Josh Kovar (Contracting Specialist), NCO-10

SUBJECT: Statement of Department of Labor Wage Determination Compliance I do hereby certify that the offer submitted by our company in response to the subject solicitation is fully compliant with the requirement that all employees performing services under the resultant contract (if awarded) shall be paid at an hourly rate that is equal to or greater than current Department of Labor Wage Determination (WD) as specified in the Performance Requirements Summary (PRS) section of the Performance Work Statement (PWS) for all labor categories as appropriate for the county in which the VA medical center being support for this requirement resides.

Individual with Authority to Contractually Bind Company:

Full Legal Name (PRINT):

Signature: Date: ______________________