36C25022R0049 0004.pdf

Department of Veterans Affairs

AMENDMENT TO REQUEST FOR LEASE PROPOSAL (RLP)

RLP No. 36C25022R0049 Amendment No. 0004

FACTOR 1: TECHNICAL QUALITY - SUBFACTOR A: BUILDING, ARCHITECTURAL AND DESIGN CONCEPT AND SITE DEVELOPMENT - EVALUATION

The exterior design shall be subject to technical and aesthetic review and approval of the Leasing Contracting Officer. The offeror must address space layout and flexibility, this considers, the interior functional and special relationships shown in the test-fit-layout and compliance with the VA’s requirements. Consideration will be given to whether or not the offered space is an existing building, new construction not specifically built for VA’s needs or multi-tenant building. The building can be new construction or existing permanent materials and shall be compatible with its surroundings. Acceptable facades include stone, brick, or aluminum curtain wall systems, architectural metal panel systems, or other permanent materials as indicated on contract documents. The factor considers the interior functional and spatial relationships shown in the VA-approved DIDs. The space offered shall be of shape and dimensions that will accommodate the space program and interior functional requirements of VA CC-HBPC. Consideration will be given to the building’s efficiency, functionality, and the way natural daylight is accessed within the building design (e.g., number of windows and skylights as well as their location).

Consideration will be given to the number and size of floors, column placement, shape of footprint and circulation systems.

Consideration will be given to the age of the building, building or space systems, and modernization or upgrades recently made to the building or space. The Leasing Contracting Officer will reject buildings that are unsuitable in configuration for VA clinic space. Overall, the building must project a professional and aesthetically pleasing appearance. This factor also considers the Offeror’s development of the site to accommodate VA’s conceptual building footprint; VA will evaluate the quality of the site based on how the Offeror’s development of the site accommodates the ingresses and egresses to and from the main and staff entrances; and delivery area and service entrances; accessible parking lots and walkways; traffic patterns to maximize the flow of vehicles to and from the main thoroughfare; and how the landscaping design fits the surrounding areas, adheres to local landscaping codes, and provides a pleasing atmosphere. Stormwater management best practices are addressed and compliant with local code and any covenants or use restrictions on the site. Aesthetics such as screening of trash areas and storage areas, as well as exterior lighting, will be evaluated. Any enhancements offered are functionally useful to staff and/or visitors.

The Offeror’s response shall:

• Provide sufficient evidence that Section 1.04 requirements, all minimum requirements, and all other minimum site requirements within the RLP are met;

• Provide detailed narratives and clear, detailed drawings/renderings illustrating the proposed building/design/architectural concept, with specific emphasis on shell-related considerations;

FACTOR 1 is NOW amended and Now shall read:

SECTION 4.05 - FACTOR DESCRIPTIONS (OCT 2016)

RLP No. 36C25022R0049 is amended to reflect the following:

Indianapolis IN 46240 Suite 1100 8888 Keystone Crossing Network Contracting Office 10

4 1 11-17-2022 0004 36C25022R0049

(Signature of Contracting Officer) (Signature of Person Authorized to Sign) By

12. Date Signed 11. United States of America 10. Date Signed 9. Offeror

8. Name and Title of Contracting Officer (Type or Print) 7. Name and Title of Signer (Type or Print) force and effect Except as provided herein, all terms and conditions of the document referenced in Item 1, as heretofore changed, remains unchanged and in full

6. Description of Amendment

5. ISSUED BY

Of 4. Page 3. Effective Date 2. Amendment No. 1. RLP No.

AMENDMENT TO REQUEST FOR LEASE PROPOSAL (RLP)

***********************Continued on following pages****************************** **************************************

Lee Grant

AMENDMENT TO REQUEST FOR LEASE PROPOSAL (RLP)

RLP No. 36C25022R0049 Amendment No. 0004

• Demonstrate an understanding of the VA’s mission, and the specific facility use;

• Demonstrate an understanding of the design requirements in VA’s Basis of Design in Exhibit B (Agency Specific

Requirements) and Exhibit H (FSL II)

• Demonstrate that column placement, the shape of a footprint, circulation systems, and placement of mechanical, plumbing, and electrical service spaces optimize the efficiency and functionality of the building, space, circulation, wayfinding, privacy, security, and space;

• Clearly describe specifications/calculations for building and/or systems, including, but not limited to structural; HVAC; electrical; building physical security;

• Clearly illustrate and describe any proposed enhancements/value-added designs that are useful to staff and/or visitors.

• Ensure the proposed facility is constructed of permanent materials and is compatible with its surroundings;

provide detailed narratives and illustrations defining construction materials, to include qualities and/or value-add considerations.

• Use innovative design to manage site and structures, parking, vehicular and pedestrian circulation, visual elements, and open and screened areas to enhance VA’s conceptual building footprint in a way that optimizes the efficiency, functionality, and/or aesthetic quality of the site;

• Landscaping is integrated with the site design and building aesthetics, and Offeror has optimized the landscaping opportunities to provide a welcoming, pleasant environment;

• Provide detailed drawings/renderings illustrating the proposed quality of site development;

• Provide detailed narratives and clear, detailed drawings/renderings illustrating the proposed site physical security considerations and threat mitigation plan.

• Clearly illustrate and describe site advantages, including, but not limited to: proximity to amenities, accessibility from major thoroughfares; visibility, proximity to emergency services; other VA facilities, etc.

SUBMISSION INSTRUCTIONS:

The offeror shall submit a design concept test fit layout, at the offeror’s expense, which shows how the VA requirements will fit into the offered space. Identify each room or space with its space identification number from the VA conceptual plan or Room Finish and Door Schedule. Names on drawings shall be the same as those used in the ASRs. Show all rooms, doors, and corridors within the space. Submit a narrative that clearly explains fire protection, mechanical, electrical, security, audiovisual, and any special systems for the offered space per VA requirements. Submit a narrative explaining the design concept including exterior design, interior finishes, and interior design concept. Describe the overall design concept and relationship to the site and context. Describe any changes from the VA-supplied concept plan for the organization of spaces, departments, building entrances, and major circulation routes. Discuss preliminary concepts for interiors and finishes. Submit a narrative that clearly explains the engineering criteria and rationale used in selecting the proposed structural system. The Offeror shall expound on the Government’s concepts and provide sufficient narrative detail and drawings (as described above), to present a facility with shape and dimensions, and access and adjacencies, that optimize the space program and all functional requirements of the facility. The Offeror should address functional as well as aesthetic components. The Offeror shall submit evidence that all Site requirements within the RLP are met.

Provide a site plan including building and parking layout offered. Show all significant architectural screens on the site layout. Describe any ingress and egress into the site. Describe the overall design concept and relationship to the site and context. Describe any site and building demolition, and all site improvements including grading, exterior equipment location, parking, vehicle and pedestrian circulation, stormwater retention, and landscaping. The Offeror shall provide a conceptual design and provide sufficient narrative detail and drawings, to present a site that accommodates VA’s conceptual design, building footprint, parking, and physical security requirements. The Offeror should address functional as well as aesthetic components of the site in sufficient detail so that the Government may conduct a comprehensive evaluation of the environments being proposed. The Offeror shall submit evidence that all Site requirements within the RLP are met.

SUBFACTOR B: EXPERIENCE & MANAGEMENT APPROACH - EVALUATION

VA will evaluate the offer based on the experience of the A/E firm and General Contractor with designing, constructing, and renovating facilities as demonstrated in an Experience Narrative and the qualifications of the A/E firm and Construction Contractor. VA will evaluate most favorably A/E firm and General Contractor qualifications and experience with facilities of similar or greater size and complexity as the facility required in this RLP. Any medical facility projects that are comparable in size and complexity or exceed the size and complexity of this project will be considered more relevant than those that are smaller in size and less complex than this project. In the context of the above, VA projects are more relevant than non-VA federal government projects, which are more relevant than non-federal government projects. VA will also favorably evaluate the Offeror’s experience working together with the A/E firm or General Contractor on previous projects.

SUBMISSION INSTRUCTIONS:

a. Design Team Qualifications

The Offeror shall:

• Provide an Experience Narrative for the A/E firm that describes its organizational and key personnel experience in successfully designing relevant facilities per the Evaluation paragraph above.

• Identify Design Team key personnel that are to be committed to the project and provide descriptions of their experience with relevant projects.

• Provide a completed SF 330, "Architect-Engineer Qualifications" for each individual or firm on the Lessor’s design team. Part I, Section H of SF 330, provide a description of outstanding commitments for each firm and key personnel.

As a minimum, the design team shall include licensed or registered professionals in good standing providing the following services: Architecture, Structural Engineering, Civil Engineering, Mechanical Engineering, Fire Protection, Electrical Engineering, Interior Design, and appropriate Low Voltage Engineering (Structured Telecommunications Cabling, Security, Audio Visual, Medical Equipment, and Special Systems and Physical Security personnel).

• Provide a copy of the license or certification.

• In the initial offer and prior to award, the Offeror shall provide evidence of a firm commitment to teaming arrangements with the architect firm(s) that are presented in the Lessor’s proposal in the form of a letter on each company’s letterhead addressed to the Contracting Officer from the principal(s) of each of the respective firms.

Design teams that demonstrate greater expertise and experience among key personnel and regarding successful, comparable projects will be more highly rated.

AMENDMENT TO REQUEST FOR LEASE PROPOSAL (RLP)

RLP No. 36C25022R0049 Amendment No. 0004

a. General Contractor Qualifications The Offeror shall:

• Provide an Experience Narrative for the General Contractor that describes its organizational and key personnel experience in successfully constructing relevant facilities per the Evaluation paragraph above.

• Identify General Contractor key personnel that are to be committed to the project and provide corresponding resumes.

• Provide a completed GSA Form 527 (10/15), "Contractor’s Qualifications and Financial Information" for the Offeror, the General Contractor, Mechanical Contractor, and Electrical Contractor; Section V needs to be completed for the Offeror but not any of the aforementioned parties. In Section VII of Form 527, the Offeror must provide a description of outstanding commitments, names, and qualifications of key personnel, and any other information related to experience, competency, and performance capabilities with construction projects similar in scope to the project described herein.

• Provide a copy of the license in the State where the facility is located for the individual(s) and/or firm(s) proposed as contractors. If the Lessor is also the contractor, the information provided in response to paragraphs Past Performance and Financial Resources above need not be duplicated.

• In the initial offer and prior to award, the Offeror shall provide evidence of a firm commitment to teaming arrangements with the General Contractor that are presented in the Lessor’s proposal in the form of a letter on each company’s letterhead addressed to the Contracting Officer from the principal(s) of each of the respective firms.

The Offeror shall provide the contractor’s past and present safety, and performance on contracts, which reflect the Offeror’s ability to perform on the proposed effort.

Contractors that demonstrate greater expertise and experience among key personnel and regarding successful, comparable projects and that demonstrate the financial resources to successfully execute this project will be more highly rated.

RLP # 36C25022R0049 is NOW amended and Now shall read:

SECTION 1.02 - AMOUNT AND TYPE OF SPACE, LEASE TERM, AND OCCUPANCY DATE (OCT 2016) F. reads:

The lease term shall not exceed 20 Years, inclusive of options. The offeror must submit price proposals for each of the following scenarios:

10-year Firm;

15-year, Firm; and 15-year, 10-year Firm, (1) 5-Year option with Government termination rights, in whole or in parts, effective at any time after the Firm Term of the Lease by providing not less than 90 days prior written notice.

The LCO reserves the right to award a lease based on any alternate lease term listed above and may select the number of option years, in the best interest of the Government. All the terms and conditions contained herein shall prevail throughout the term of the lease, including all renewal options. The Offeror is advised that it must submit pricing for all alternates listed above to be considered acceptable. An Offeror submitting different or fewer pricing alternates may be rejected as unacceptable by the Lease Contracting Officer.

The Government reserves the right in the Lease to not include an option, or to reduce the length of an option, if the inclusion of the option would cause the Lease to score as a capital lease, in accordance with the Budget Scorekeeping:

Operating Lease Treatment paragraph of this RLP. Should the Government make the determination to modify the term or option(s), an amendment to the RLP will be issued.

is Now Amended and now shall read:

The lease term shall not exceed 20 Years, inclusive of options. The offeror must submit price proposals for each of the following scenarios:

15-year, Firm; and 15-year, 10-year Firm, (1) 5-Year option with Government termination rights, in whole or in parts, effective at any time after the Firm Term of the Lease by providing not less than 90 days prior written notice.

The LCO reserves the right to award a lease based on any alternate lease term listed above and may select the number of option years, in the best interest of the Government. All the terms and conditions contained herein shall prevail throughout the term of the lease, including all renewal options. The Offeror is advised that it must submit pricing for all alternates listed above to be considered acceptable. An Offeror submitting different or fewer pricing alternates may be rejected as unacceptable by the Lease Contracting Officer.

The Government reserves the right in the Lease to not include an option, or to reduce the length of an option, if the inclusion of the option would cause the Lease to score as a capital lease, in accordance with the Budget Scorekeeping:

Operating Lease Treatment paragraph of this RLP. Should the Government make the determination to modify the term or option(s), an amendment to the RLP will be issued.

RLP # 36C25022R0049 Amendment No. 0003 is NOW amended and Now shall read:

The Government is seeking 13,175 of American National Standards Institute/Building Owners and Managers Association (ANSI/BOMA) Office Area (ABOA) square feet / (NUSF), not to exceed 15,552 Rentable Square Feet (RSF).

Any other Exhibits for RLP No. 36C25022R0049 that state 10,972 NUSF shall now read 13,175 NUSF.

AMENDMENT TO REQUEST FOR LEASE PROPOSAL (RLP)

RLP No. 36C25022R0049 Amendment No. 0004

EXHIBIT B – ASR

STATEMENT OF WORK

Reads:

All work shall be completed within 365 calendar days of issuance of Notice to Proceed/Approved CDs.

is Now Amended and now shall read:

All work shall be completed within 365 working days (calendar days minus weekends and all government-recognized holidays) after approved CDs, and receipts of permits.

The VA is requesting revised Offers by Monday, December 19, 2022, no later than 4:30 PM local time. Submission of the

Offers are based on the following scenarios:

15-Year (10-Year Firm, (1) 5-Year Option); and

15-Year Firm Term

If you have any further questions, please contact Lisa Newlin at Lisa.Newlin@va.gov and Lee Grant at Lee.Grant@va.gov

*************************All other terms and conditions of the shall remain the same***********************************

***********Please acknowledge receipt by signing and returning this amendment to the NCO contracting office************

*****************************************NO OTHER ENTRIES TO FOLLOW**************************************************** mailto:Lisa.Newlin@va.gov mailto:Lee.Grant@va.gov