36C25021Q0927.docx

Combined Synopsis for Solicitation

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Network Contracting Office (NCO) 10 3140 Governor’s Place Blvd. Suite 210 Kettering OH 45409-1337

POINT OF CONTACT*

Contract Specialist Josh Kovar Joshua.Kovar@VA.gov 937-268-6511

All questions or responses shall be sent via email

PLACE OF PERFORMANCE

1 VAMC and 10 CBOC's

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular: 2021-06.

This solicitation is set-aside for SDVOSB’s that are registered and active on https://www.vetbiz.va.gov/vip/

The associated North American Industrial Classification System (NAICS) code for this procurement is [562211- Hazardous Waste Treatment and Disposal], with a small business size standard of [$41.5 Million].The FSC/PSC is [S222 – Housekeeping – Waste Treatment and Storage].

Wage Determinations Wage Determination No: 2015 – 4719 Revision No: 15 Date of Last Revision: 04/29/2021

Contracting Office Address Department of Veterans Affairs Network Contracting Office 10 Cincinnati VA Medical Center 3140 Governor’s Place Blvd. Suite 210 Kettering, Ohio 45428

Is seeking to purchase Hazardous Medical Waste Removal/Disposal Services All interested companies shall provide quotations for the following:

Supplies/Services

Bio-Hazardous Waste Removal Cincinnati VA Medical Center Contract Period: Base POP Begin: 08-01-2021 POP End: 08-30-2021

0001AA

Bio-Hazardous Waste Removal Contract Period: Base

NSP

Bio-Hazardous Waste Removal CBOC's

0002AA

Bio-Hazardous Waste Removal - VA Nursing Home and Domiciliary

0002AB

Bio-Hazardous Waste Removal - Bellevue Community Based Outpatient Clinic

0002AC

Bio-Hazardous Waste Removal - Dearborn Community Based Outpatient Clinic

0002AD

Bio-Hazardous Waste Removal - Clermont County VA Heatlhcare Associates

0002AE

Bio-Hazardous Waste Removal - Florence VA Healthcare Associates

0002AF

Bio-Hazardous Waste Removal - Hamilton VA Healthcare Associates

0002AG

Bio-Hazardous Waste Removal - VA Eye Clinic

0002AH

Bio-Hazardous Waste Removal - Georgetown Community Based Outpatient Clinic

0002AJ

Bio-Hazardous Waste Removal - Veteran's Health Administration Community Outreach Division

0002AL

Bio-Hazardous Waste Removal - Norwood Behavior Health VA Clinic

NSP

Bio-Hazard emergency pickup Cincinnati VA Medical Center

0003AA

Bio-Hazard Emergency Pickup - Cincinnati VA Medical Center Outside of normal service Contract Period: Base

0003AB

Bio-Hazard Emergency Pickup - Cincinnati VA Medical Center Outside of Normal Service Contract Period: Base

NSP

Bio-Hazard Emergency Pickup - Cincinnati CBOC's

0004AA

Bio-Hazard Emergency Pickup - Cincinnati CBOC's

0004AB

Bio-Hazard Emergency Pickup - Cincinnati CBOC's

NSP

Replacement Bio-Hazard Containers

0005AA

Replacement Bio-Hazard Containers - Large

0005AB

Replacement Bio-Hazard Containers - Small

NSP

Bio-Hazardous Waste Removal

Contract Period: Option 1 POP Begin: 09-01-2021 POP End: 08-31-2022

1001AA

Bio-Hazardous Waste Removal Contract Period: Option 1

NSP

Bio-Hazardous Waste Removal CBOC's

1002AA

Bio-Hazardous Waste Removal - VA Nursing Home and Domiciliary

1002AB

Bio-Hazardous Waste Removal - Bellevue Community Based Outpatient Clinic

1002AC

Bio-Hazardous Waste Removal - Dearborn Community Based Outpatient Clinic

1002AD

Bio-Hazardous Waste Removal - Clermont County VA Heatlhcare Associates

1002AE

Bio-Hazardous Waste Removal - Florence VA Healthcare Associates

1002AF

Bio-Hazardous Waste Removal - Hamilton VA Healthcare Associates

1002AG

Bio-Hazardous Waste Removal - VA Eye Clinic

1002AH

Bio-Hazardous Waste Removal - Georgetown Community Based Outpatient Clinic

1002AJ

Bio-Hazardous Waste Removal - Veteran's Health Administration Community Outreach Division

1002AL

Bio-Hazardous Waste Removal - Norwood Behavior Health VA Clinic

NSP

Bio-Hazard emergency pickup Cincinnati VA Medical Center

1003AA

Bio-Hazard Emergency Pickup - Cincinnati VA Medical Center

Contract Period: Option 1

1003AB

Bio-Hazard Emergency Pickup - Cincinnati VA Medical Center

Contract Period: Option 1

NSP

Bio-Hazard Emergency Pickup - Cincinnati CBOC's

1004AA

Bio-Hazard Emergency Pickup - Cincinnati CBOC's

1004AB

Bio-Hazard Emergency Pickup - Cincinnati CBOC's

NSP

Replacement Bio-Hazard Containers

1005AA

Replacement Bio-Hazard Containers - Large

1005AB

Replacement Bio-Hazard Containers - Small

NSP

Bio-Hazardous Waste Removal

Contract Period: Option 2 POP Begin: 09-01-2022 POP End: 08-31-2023

2001AA

Bio-Hazardous Waste Removal Contract Period: Option 2

NSP

Bio-Hazardous Waste Removal CBOC's

2002AA

Bio-Hazardous Waste Removal - VA Nursing Home and Domiciliary

2002AB

Bio-Hazardous Waste Removal - Bellevue Community Based Outpatient Clinic

2002AC

Bio-Hazardous Waste Removal - Dearborn Community Based Outpatient Clinic

2002AD

Bio-Hazardous Waste Removal - Clermont County VA Heatlhcare Associates

2002AE

Bio-Hazardous Waste Removal - Florence VA Healthcare Associates

2002AF

Bio-Hazardous Waste Removal - Hamilton VA Healthcare Associates

2002AG

Bio-Hazardous Waste Removal - VA Eye Clinic

2002AH

Bio-Hazardous Waste Removal - Georgetown Community Based Outpatient Clinic

2002AJ

Bio-Hazardous Waste Removal - Veteran's Health Administration Community Outreach Division

2002AL

Bio-Hazardous Waste Removal - Norwood Behavior Health VA Clinic

NSP

Bio-Hazard emergency pickup Cincinnati VA Medical Center

2003AA

Bio-Hazard Emergency Pickup - Cincinnati VA Medical Center

Contract Period: Option 2

2003AB

Bio-Hazard Emergency Pickup - Cincinnati VA Medical Center

Contract Period: Option 2

NSP

Bio-Hazard Emergency Pickup - Cincinnati CBOC's

2004AA

Bio-Hazard Emergency Pickup - Cincinnati CBOC's

2004AB

Bio-Hazard Emergency Pickup - Cincinnati CBOC's

NSP

Replacement Bio-Hazard Containers

2005AA

Replacement Bio-Hazard Containers - Large

2005AB

Replacement Bio-Hazard Containers - Small

NSP

Bio-Hazardous Waste Removal

Contract Period: Option 3

3001AA

Bio-Hazardous Waste Removal Contract Period: Option 3 POP Begin: 09-01-2023 POP End: 08-31-2024

NSP

Bio-Hazardous Waste Removal CBOC's

3002AA

Bio-Hazardous Waste Removal - VA Nursing Home and Domiciliary

3002AB

Bio-Hazardous Waste Removal - Bellevue Community Based Outpatient Clinic

3002AC

Bio-Hazardous Waste Removal - Dearborn Community Based Outpatient Clinic

3002AD

Bio-Hazardous Waste Removal - Clermont County VA Heatlhcare Associates

3002AE

Bio-Hazardous Waste Removal - Florence VA Healthcare Associates

3002AF

Bio-Hazardous Waste Removal - Hamilton VA Healthcare Associates

3002AG

Bio-Hazardous Waste Removal - VA Eye Clinic

3002AH

Bio-Hazardous Waste Removal - Georgetown Community Based Outpatient Clinic

3002AJ

Bio-Hazardous Waste Removal - Veteran's Health Administration Community Outreach Division

3002AL

Bio-Hazardous Waste Removal - Norwood Behavior Health VA Clinic

NSP

Bio-Hazard emergency pickup Cincinnati VA Medical Center

3003AA

Bio-Hazard Emergency Pickup - Cincinnati VA Medical Center

Contract Period: Option 3

3003AB

Bio-Hazard Emergency Pickup - Cincinnati VA Medical Center

Contract Period: Option 3

NSP

Bio-Hazard Emergency Pickup - Cincinnati CBOC's

3004AA

Bio-Hazard Emergency Pickup - Cincinnati CBOC's

3004AB

Bio-Hazard Emergency Pickup - Cincinnati CBOC's

NSP

Replacement Bio-Hazard Containers

3005AA

Replacement Bio-Hazard Containers - Large

3005AB

Replacement Bio-Hazard Containers - Small

NSP

Bio-Hazardous Waste Removal

Contract Period: Option 3 POP Begin: 09-01-2024 POP End: 08-31-2025

4001AA

Bio-Hazardous Waste Removal

NSP

Bio-Hazardous Waste Removal CBOC's Contract Period: Option 4

4002AA

Bio-Hazardous Waste Removal - VA Nursing Home and Domiciliary

4002AB

Bio-Hazardous Waste Removal - Bellevue Community Based Outpatient Clinic

4002AC

Bio-Hazardous Waste Removal - Dearborn Community Based Outpatient Clinic

4002AD

Bio-Hazardous Waste Removal - Clermont County VA Heatlhcare Associates

4002AE

Bio-Hazardous Waste Removal - Florence VA Healthcare Associates

4002AF

Bio-Hazardous Waste Removal - Hamilton VA Healthcare Associates

4002AG

Bio-Hazardous Waste Removal - VA Eye Clinic

4002AH

Bio-Hazardous Waste Removal - Georgetown Community Based Outpatient Clinic

4002AJ

Bio-Hazardous Waste Removal - Veteran's Health Administration Community Outreach Division

4002AL

Bio-Hazardous Waste Removal - Norwood Behavior Health VA Clinic

NSP

Bio-Hazard emergency pickup Cincinnati VA Medical Center

4003AA

Bio-Hazard Emergency Pickup - Cincinnati VA Medical Center

Contract Period: Option 4

4003AB

Bio-Hazard Emergency Pickup - Cincinnati VA Medical Center

Contract Period: Option 4

NSP

Bio-Hazard Emergency Pickup - Cincinnati CBOC's

4004AA

Bio-Hazard Emergency Pickup - Cincinnati CBOC's

4004AB

Bio-Hazard Emergency Pickup - Cincinnati CBOC's

NSP

Replacement Bio-Hazard Containers

4005AA

Replacement Bio-Hazard Containers - Large

4005AB

Replacement Bio-Hazard Containers - Small

STATEMENT OF WORK

DESCRIPTION: Provide all labor, equipment and material necessary to provide for removal and disposal of bio-hazardous waste from the Department of Veterans Affairs Medical Center (VA), 3200 Vine Street, Cincinnati, Ohio 45220 and associated facilities as listed in this statement of work. The term of the contract will be for 31 days (1 Month) of service from 01 August 2021 through 31 August 2021 with 4 additional possible option years to be evaluated for renewal on a year to year basis.

GENERAL REQUIREMENTS:

1. For VA Cincinnati: Contractor will pick-up from Building number one (1) at dock, five (5) times per week, Monday-Friday, between the hours 5:00 a.m. – 8:00 a.m. The other facilities listed will be scheduled on “as needed” basis. No pick-up service is to be performed on Saturdays, Sundays and Holidays except with prior arrangement.

1. Contractor will supply proper infectious waste shipping and destruction papers as required by the Ohio EPA. Final disposal document to be sent to: VA Medical Center, Environmental Management Service (137) 3200 Vine Street, Cincinnati, Ohio 45220, ATTN: Chief of Environmental Management Service

DEFINITIONS: Each facility shall provide to the contractor and contractor shall collect and remove from each facility premises, treat and dispose of all “Bio-Medical Waste” generated by each facility in accordance with the terms of this agreement. Each facility is responsible for ensuring the Bio-Medical Waste is transferred to the designated collection and pick up site for the contractor. The term “Bio-Medical Waste: as used herein, shall include only those wastes defined by the United States Environmental Protection Agency (USEPA) as infectious waste in its Guide for Infectious Waste Management #EPA/530-SW-86-014, or defined by the USEPA as medical waste in 40CFR259.30 and any other wastes identified as infectious waste in any other applicable federal, state, county or municipal laws, regulations and guidelines.

Categories of Hazardous Waste(s) are identified in compliance with 40 Code of Federal Regulations (CFR) part 261.

INFECTIOUS WASTE: consists of seven classes with these specifications included in all seven classes:

1. CULTURES AND STOCKS: Cultures and stocks of infectious agents and associate biological including: Cultures from medical and pathological laboratories, cultures and stock of infectious agents from research and industrial laboratories; waste from the production of biologicals; discarded live and attenuated vaccines and culture dishes and devices used to transfer, inoculate and mix cultures.

1. PATHOLOGICAL WASTES: Human pathological waste including tissues, organs body parts and body fluids that are removed during surgery or autopsy, or other medical procedures and specimens of body fluids and their containers.

1. HUMAN BLOOD AND BLOOD PRODUCTS: Liquid waste human blood items saturated and/or dripping with human blood, including serum, plasma and other blood components and their containers which were used or extended for use in patient care, testing and laboratory analysis, the development of pharmaceuticals and intravenous bags.

1. SHARPS: Sharps that have been used in animal or human patient care or in medical research of industrial laboratories, including hypodermic needles, syringes (with or without attached needle), pasteur pipettes, scalpel blades, blood vials, needles with attached tubing and culture dishes (regardless of presence of infectious agents). Also included are other types of broken or unbroken glassware that were in contact with infectious agents, such as used slides and cover slips.

1. ANIMAL WASTE: Contaminated animal carcasses, body parts and bedding of animals that were known to have been exposed to infectious agents during research (including research in veterinary hospitals) or research production of biologicals or testing of pharmaceuticals.

1. ISOLATION WASTE: Biological waste and discarded materials contaminated with blood, excretion, exudes or secretions from humans who are isolated to protect others from certain highly communicable diseases or isolated animals known to be infected with highly communicable diseases.

1. UNUSED SHARPS: The following unused discarded sharps: hypodermic needles, suture needles, syringes and scalpel blades.

CYTOTOXIC WASTE, AND HAZARDOUS WASTE MATERIALS: Combustible liquid, corrosive material liquid, flammable liquid, various other chemicals, waste Xylene, waste Formalin, paint, oil/latex paint, light ballast’s, fluorescent lamps, chemicals, Xylene, Formalin, Poison B, wet cell storage battery, nickel cadmium, and Antineoplastic drugs.

Trace quantities of cytotoxic medications are contained in such things as empty, used intravenous tubes, bags, or syringes or possibly in bandages or bedding materials used in patient care. These trace quantities shall be treated as regulated medical waste and placed in red bag containers by CVAMC personnel. It is the responsibility of CVAMC personnel to ensure that all bulk chemotoxic materials and other hazardous wastes are separated from biomedical waste and disposed of in accordance established procedures for such wastes.

PROVISIONS OF STORAGE CONTAINERS:

1. The Contractor shall provide the necessary storage containers and other equipment (e.g., pallets) when needed for use in the designated storage area(s) sufficient for the Medical Center. Comment by Kovar, Joshua: What if we need extra containers, Does this ever happen. Lost or damaged container Fee?

Are we limited to size with any of the CBOC’s due to space constraints?

1. The Contractor will be responsible for delivery of the containers and any necessary equipment at the start of the contract and as required during the term of the contract and for removal of same at the conclusion of the contract. All storage containers and other necessary equipment remain the Contractor’s property.

1. Containers must be maintained and kept in good condition, free from holes, vermin, or other foreign matter. The Contractor shall clean and remove any refuse debris, or leakage, which is deposited from the container, serviced under this contract into any area of the Medical Center’s grounds. The VA shall approve germicidal solutions used to clean and sanitize containers. EPA registration information, copies of germicidal cleaner and pesticide labels, and material safety data sheets for all products used by the Contractor shall be provided to the COR or designee for approval. If, during the contract period, the Contractor changes products, the Contractor for all new products shall provide the same information.

1. If, during the contract period, the VA determines that the condition of any equipment supplied by the Contractor constitutes a hazard to the health, safety or welfare of VA employees, patients, or the general community, the Contractor shall immediately upon receiving notice of such determination, remove the equipment from the VA and replace it with equipment which is approved by the VA.

1. The Contractor shall provide all operators and the vehicle required to disconnect, remove, transport, replace and reconnect the container. VA employees shall, under no circumstances, provide assistance to Contractor personnel in any manner during the container exchange process.

SAFETY REQUIREMENTS: In the performance of this contract, the Contractor shall take such safety precautions as the Contracting Officer or his/her designee may determine to be reasonably necessary to protect the lives and health of occupants of the buildings. The Contracting Officer or his/her designee will notify the Contractor of any non-compliance with the foregoing provisions and the action to be taken. The Contractor shall, after receipt of such notice, immediately correct the conditions to which attention has been directed. Such notice, when services on the Contractor or his/her representative at the site of the work, shall be deemed sufficient for the purpose aforesaid. If the Contractor fails or refuses to comply promptly, with Contracting Officer may issue an order stopping all or any part of the work and hold the Contractor in default.

TRANSPORTATION:

1. An appropriate transport vehicle will be used to transport waste to the site of treatment. Safety standards will be implemented to protect patients, Medical Center Staff and the private sector. Contractor shall acquire and maintain all appropriate DOT hazardous waste transportation permits.

1. Vehicles must be in compliance with all Federal and State requirements and be maintained in a clean and sanitary condition.

1. Vehicles will be equipped with Federal and State mandated spill kits.

1. Vehicles will be equipped with U.L. Scales, which will be used to weigh all medical regulated waste prior to being removed from the VA Medical Center.

1. Driver/Technicians must be properly trained in the operations of handling and hauling regulated medical waste and OSHA requirements for Universal Precautions.

1. Contractor will be responsible from pick-up site to treatment site. Contractor will be responsible for spills on or off VA Medical property once containers are placed in Contractor’s possession.

1. Contractor will provide 96-hour sustainability back up contingency plan.

1. Contractor will provide a desktop drill once a year at the site for the contingency plan.

TREATMENT OF REGULATED MEDICAL WASTE

1. Waste must be treated by the Ohio Environmental Protection Agency (OEPA) approved methods within the time frame allotted by OEPA.

1. Contractor will provide daily trip tickets which will include the date, poundage (in U.S. Pounds) and type of waste and number of containers treated.

1. Contractor will keep records of regulated waste treated and provide the VA Medical Center with copies on a monthly basis.

1. Treatment site will be inspected by Medical Center personnel to ensure Contractor is complying with the contract and standards established by the EPA.

1. Contractor shall disinfect and destroy all regulated medical waste in one of two methods:

4. Incinerate all regulated medical waste in an incinerator that is EPA approved for infectious waste. Contractor must possess a permit to operate incinerator from the proper authority in the areas of jurisdiction where the incinerator is located.

OR

4. Autoclave and shred all regulated medical waste. The autoclave process must be proven sufficient to make all waste safe to dispose in a licensed landfill. The shredding process must be sufficient to destroy any potential identifiable information in order to ensure adequate security of patient information in accordance with industry standards.

1. In the event a contractor chooses the autoclave/shred approach there must be a contingency plan for dealing with ball joints, body parts, and other infectious wastes which cannot be autoclaved and shred. Specifically, a contractor shall provide a detailed plan to address this issue as part of their proposal. Contractor shall maintain all updates with any approved coordinated changes with EMS personnel.

Reporting:

1. Contractor shall supply proper infectious waste shipping papers as required by the Ohio EPA. Certificate of destruction final disposal document to be sent to: Cincinnati VA Medical Center, Environmental Management Service (137) 3200 Vine Street, Cincinnati, Ohio 45220 and separate report to Dayton the Department of Veterans Affairs Medical Center (VA), Environmental Management Service 4100 West Third Street, Dayton, Ohio 45428

RATES:

1. Contractor will provide firm-fixed price rates for each designated period. No pass-through costs due to disposal, fuel, or host site increases will be passed on to the Government.

INVOICES:

Invoices must reference both the contract number and Purchase Order (PO) number and shall be sent electronically through OB10 for EFT payment. Required information on each invoice includes date of service, location of pick up and CLIN, pounds or number of containers as appropriate, and unit price.

PAYMENTS:

Payments will be made monthly in arrears in accordance to FAR Clause 52.232.25, Prompt Payment Act. Payments will be based on the monthly rates established in Section A, provided the requirements listed in Section B are fully met. Contractor must include contract number, purchase order number and period of service on each invoice.

CONTRACT ADMINISTRATION:

The Contractor shall contact the Contracting Officer on all matters pertaining to administration. Only the Contracting Officer is authorized to make commitments or issue changes, which will affect the price, quantity or delivery terms of this contract

The contract period of performance is: 1 base period of 1 month and 4 possible option years.

· Base: 08/01/2021 – 08/31/2021

· OY1: 09/01/2021 – 08/31/2022

· OY2: 09/01/2022 – 08/31/2023

· OY3: 09/01/2023 – 08/31/2024

· OY4: 09/01/2024 – 08/31/2025

Place of Performance/Place of Delivery

1. Cincinnati VA Medical Center 3200 Vine St.

Cincinnati, Ohio 45220 Phone: 513-861-3100 extension 6311

2. VA Nursing Home and Domiciliary 1000 South Fort Thomas Avenue Fort Thomas, Kentucky 41075 Phone # 513-861-3100x6214

3. Bellevue Community Based Outpatient Clinic 103 Landmark Drive Bellevue, Kentucky 41073 Phone: 859-392-3840

4. Dearborn Community Based Outpatient Clinic 1600 Flossie Drive Lawrenceburg, Indiana 47025 Phone: 812-539-2313

5. Clermont County VA Healthcare Associates 4600 Beechwood Road Cincinnati, OH 45244-1809 Phone: 513-943-3680

6. Florence VA Healthcare Associates 7310 Turfway Road Suite 510

7. Hamilton VA Healthcare Associates 1755 South Erie Highway, Suite C Hamilton, OH 45011-4145 Phone: 513-870-9444

8. VA Eye Clinic 2929 Highland Avenue Cincinnati Ohio 45220 Phone: 513-559-3570

9. Georgetown Community Based Outpatient Clinic 474 Home Street Georgetown OH 45121 Phone: 937-378-3413

10. Norwood Behavior Health VA Clinic 4600 Smith Road Central Station Suite A6 Norwood, OH 45212 Phone: 513-475-6547

11. Veteran’s Health Administration Community Outreach Division 909 Vine Street Room 107 Cincinnati, OH 45202 Phone: 513-977-6800

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

· FAR 52.212-1, “Instructions to Offerors–Commercial Items” (JUN 2020)

· FAR 52.204-7, “System for Award Management” (OCT 2018)

· FAR 52.204-16, “Commercial and Government Entity Code Reporting” (AUG 2020)

· FAR 52.217-5, “Evaluation of Options” (JUL 1990)

· FAR 52.212-2, “Evaluation-Commercial Items” (OCT 2014) FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (OCT 2018)

· FAR 52.204-13, “System for Award Management Maintenance” (OCT 2018)

· FAR 52.204-18, “Commercial and Government Entity Code Maintenance” (JUL 2016)

· FAR 52.217-8, “Option to Extend Services” (NOV 1999)

· FAR 52.217-9, “Option to Extend the Term of the Contract” (MAR 2000)

· FAR 52.219-14, “Limitations on Subcontracting” (JUN 2020) (DEVIATION)

· FAR 52.232-40, “Providing Accelerated Payments to Small Business Subcontractors” (DEC 2013)

· FAR 52.237-1, “Site Visit” (APR 1984)

· FAR 52.237-2, “Protection of Government Buildings, Equipment, and Vegetation” (APR 1984)

· VAAR 852.203-70, “Commercial Advertising”

· VAAR 852.215-71, “Evaluation Factor Commitments”

· VAAR 852.219-10, “VA Notice of Total Service-Disabled Veteran-Owned Small Business Set- Aside” (NOV 2020) (DEVIATION)

· VAAR 852.219-74, “Limitations on Subcontracting – Monitoring and Compliance” (JUL 2018)

· VAAR 852.223-71 “Safety and Health” (SEP 2019) [solicitations & contracts that involve hazardous materials or hazardous operation for 1) Research, development or test projects; 2) Transportation of hazardous materials, & 3) Construction

· VAAR 852.232-72, “Electronic Submission of Payment Requests”

· VAAR 852.270-1, “Representatives of Contracting Officers”

· VAAR 852.242-71, “Administrative Contracting Officer” (OCT 2020)

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” (Jan 2021) The following subparagraphs of FAR 52.212-5 are applicable:

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E. Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kapersky Lab and Other Covered Entities (JUL 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (AUG 2020) Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78) (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

· FAR 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (OCT 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

· FAR 52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020)

· FAR 52.204-14, Service Contract Reporting Requirements (OCT 2016)

· FAR 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (JUN 2020)

· FAR 52.219-8, Utilization of Small Business Concerns (OCT 2018) (15 U.S.C. 637(d)(2) and (3)).

· FAR 52.219-28, Post Award Small Business Program Representation (NOV 2020)

· FAR 52.222-3, Convict Labor (JUN 2003)

· FAR 52.222-21, Prohibition of Segregated Facilities (APR 2015)

· FAR 52.222-26, Equal Opportunity (SEPT 2016)

· FAR 52.222-35, Equal Opportunity for Veterans (JUN 2020)

· FAR 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020)

· FAR 52.222-37, Employment Reports on Veterans (JUN 2020)

· FAR 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496

· FAR 52.222-50, Combating Trafficking in Persons (OCT 2020)

· FAR 52.222-54, Employment Eligibility Verification (OCT 2015). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

· FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) (E.O. 13513)

· FAR 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (OCT 2018)

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

· FAR 52.222-41, Service Contract Labor Standards (AUG 2018)

· FAR 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014)

· FAR 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards - Price

· Adjustment (Multiple Year and Option Contracts) (AUG 2018)

· FAR 52.222-55, Minimum Wages Under Executive Order 13658 (NOV 2020)

· FAR 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017)

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause--

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (OCT 2015) (41 U.S.C. 3509).

(ii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, or the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(iii) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (JUL 2018) (Section 1634 of Pub. L. 115- 91).

(iv) 52.204-25, Prohibition on Contracting for Certain Telecommunication and Video Surveillance Services or Equipment. (AUG 2020) (Section 889(a)(1)(A) of Pub. L. 115-232).

(v) 52.219-8, Utilization of Small Business Concerns (OCT 2018) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds the applicable threshold specified in FAR 19.702(a) on the date of subcontract award, the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(vi) 52.222-21, Prohibition of Segregated Facilities (APR 2015)

(vii) 52.222-26, Equal Opportunity (SEP 2016) (E.O. 11246).

(viii) 52.222-35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212).

(ix) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793).

(x) 52.222-37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212)

(xi) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xii) 52.222-41, Service Contract Labor Standards (AUG 2018), (41 U.S.C. chapter 67).

(xii) (A) 52.222-50, Combating Trafficking in Persons (OCT 2020) (22 U.S.C. chapter 78 and E.O.

13627).

(B) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

(xiv) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment – Requirements (MAY 2014) (41 U.S.C.

chapter 67).

(xv) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services – Requirements (MAY 2014) (41 U.S.C. chapter 67).

(xvi) 52.222-54, Employment Eligibility Verification (OCT 2015) (E.O. 12989).

(xvii) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015).

(xviii) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

(xix) (A) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

(B) Alternate I (JAN 2017) of 52.224-3.

(xx) 52.225-26, Contractors Performing Private Security Functions Outside the United States (OCT 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note)

(xxi) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (JUN 2020) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xxii) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (FEB 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the Contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

The following solicitation provisions apply to this acquisition:

· FAR 52.212-1, “Instructions to Offerors–Commercial Items” (JUN 2020)

· FAR 52.204-7, “System for Award Management” (OCT 2018)

· FAR 52.204-16, “Commercial and Government Entity Code Reporting” (AUG 2020)

· FAR 52.217-5, “Evaluation of Options” (JUL 1990)

· FAR 52.212-2, “Evaluation-Commercial Items” (OCT 2014)

· FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” (NOV 2020)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

All quoters shall submit the following:

· One (1) electronic copy of quote with an itemized breakdown for CLIN/SLINS.

· One (1) technical document that provides narrative on how vendor will meet technical requirements

· Three (3) Past performance references of similar size and scope

All quotes shall be sent to Josh Kovar – Joshua.Kovar@VA.gov

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

Four (4) Option Periods are possible with this contract. Option years are evaluated at time of award.

The following are the decision factors:

The following will be evaluated utilizing coin accordance with FAR 13 Evaluation Procedures. Please read each section below carefully for the submittals and information required as part of the evaluation. Failure to provide the requested information below shall be considered non-responsive and your quote will be removed from the evaluation process. The Contracting Officer may issue a purchase order to other than the lowest priced offer.

The Government may award a contract resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be the most advantageous to the Government. Price and other factors are considered. Responses should contain your best terms, conditions. The following factors shall be used to evaluate quotes.

1. Price: Determined fair and reasonable within market pricing.

2. Technical: Information from the vendor’s technical narrative shall be evaluated to determine if the organization has the experience and capabilities to provide the requested service in accordance with the Statement of Work in a timely and efficient manner.

a. The Ability to successfully perform required services in a timely and efficient manner for all locations identified in the Statement of Work.

b. The ability of keeping adequate records of invoices, CLIN/SLINS integration with invoices, Timeliness of invoices.

c. Timeliness and completeness of reports to the VA Medical Center regarding certificates of destruction, trip tickets, and monthly regulated waste reports.

3. Past Performance: Has successfully performed work of a similar size and scope.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 13:30 (1:30 PM EST) on 7/27/2021 at Joshua.Kovar@VA.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation shall be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Contract Specialist Josh Kovar Joshua.Kovar@VA.gov