36C25021Q0535.docx

Contract Opportunity Combined Synopsis/Solicitation Notice

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* = Required Field Contract Opportunity Combined Synopsis/Solicitation Notice 7D20

LICENSE AND SOFTWARE RENEWAL FOR VIDEO CONTENT MGMT.

44131 36C25021Q0535 04-16-2021 3:00 pm

EASTERN TIME, NEW YORK, USA

N

SBA

541519 Department of Veterans Affairs Network Contracting Office (NCO) 10 6150 Oak Tree Blvd., Suite 300 Independence OH 44131 Contracting Specialist Roman Savino Roman.Savino@va.gov Cleveland VA Medical Center Wade Park Campus 10701 East Blvd Cleveland

Ohio 44106 Roman.Savino@va.gov Video Content Management DESCRIPTION: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation Number 36C25021Q0535 is being issued as a Request for Quote (RFQ) and the intent is to award a firm fixed price for Video Content Management solution educational and interaction support services. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-26. This requirement is a Total Small Business set-aside for commercial items under the North Atlantic Industrial Classification System (NAICS) 541519.

REQUIREMENTS: The Louis Stokes Cleveland Department of Veterans Affairs Medical Center (10701 East Blvd Cleveland, Ohio 44106) is seeking potential contractors for the current patient bedside televisions at the Louis Stokes Cleveland VA Medical Center. The support contract requested covers the operation of the televisions and the computer aspects of the monitors including an educational component called MediaCare. The use of the Video Content Management solution (MedicaCare) that this contract is supporting will fundamentally improve the way the Louis Stokes Medical Center displays information, communicates, provides healthcare, and educates the populace. The Period of Performance is from 4-27-2021 through 4-26-2022

PROVISIONS AND CLAUSES: This combined synopsis lists one or more clauses by reference with the same force and effect as if they were given in full text (FAR 52.252-2). The provisions at FAR 52.212-1, Instructions to Offerors-Commercial Items, apply to this acquisition with the following addendum to the provisions of the standard provisions. In accordance with Federal Acquisition Regulation FAR 52.212-2 Evaluation-Commercial Items all offers will be considered under Comparative Analysis. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers. (1) Technical capability. Additionally, any potential offerors quoting a brand equivalent must supply supporting documentation that the product quoted is of equal or greater technical capability matching the specified equipment in features, quality, warranty terms, compatibility with existing systems, and functionality to be considered. (2) Price: Quote for each line item, including but not limited to the requirements listed above.

NOTE: The Government reserves the right to award without discussions, vendors shall submit the most favorable terms. Small Businesses are encouraged to contract their nearest Procurement Technical Assistance Center (PTAC) if assistance is needed in preparing their quote. The web site address for the location of the nearest PTAC is http://www.sellingtothegovernment.nct.

ELECTRONIC INVOICE SUBMISSION: The Department of Veterans Affairs (VA Financial Service Center (FSC) is the designated agency office for invoice receipt in accordance with the Prompt Payment Act (5 CFR part 1315). FSC or its designated representative may contact the vendor to provide specific instructions for electronic submission of invoices. The vendor will be responsible for any associated expenses. FSC may utilize third-party contractors to facilitate invoice processing. Prior to contact by FSC or its designated representative for electronic invoicing submissions, the vendor shall continue to submit all invoices to FSC at the following mailing address: Department of Veterans Affairs, Financial Services Center, and PO Box 149971, Austin, TX 78714-8971.

Offerors shall complete FAR 52.212-3 Offerors Representations and Certifications-Commercial Items available for online registration at http://orca.bpn.gov or include a written copy with the quote submitted. The clauses that applies to this solicitation are:

52.203-16 PREVENTING PERSONAL CONFLICTS OF INTEREST

52.204-7 (SAM registration) the successful offeror must be registered with the System Award Management (SAM) to be awarded a contract, you may register easily and quickly on-line at http://www.sam.gov 52.212-4 Contract Terms and Conditions-Commercial Items, applies to this acquisition, to include the following addendum to the clause:

52.217-8 OPTION TO EXTEND SERVICES

52.232-18 AVAILABILITY OF FUNDS

52.237-3 CONTINUITY OF SERVICES

52.252-2 CLAUSES INCORPORATED BY REFERENCE

VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS

VAAR 852.237-70 (Contractor Responsibility) 852.2370-4 (Commercial Advertising).

52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items, applies to this acquisition which shall include the following clauses by reference. Clauses: 52.203-6, 52.217-8, 52.217-9, 52.219-4, 52.219-8, 52.219-23 alt1, 52.222-21, 52.222-26, 52.222-35, 52.22236, 52.222-37, 52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67): This Statement is for Information Only: It is not a Wage Determination. This is for Instruction Only. The Contractor is responsible for the correct title classification of workers and compliance with all DOL applicable wage and hour laws and assume all related risks. The VA is not responsible for wage determinations and classifications.

If you’ll be using the occupational titles from the wage determinations for the classification of workers their WG/GS-equivalent rates can be found at this link:

https://www.dol.gov/whd/regs/compliance/wage/SCADirV5/Vers5ContentsTable.pdf the WG/GS equivalent rates step-2 hourly rates can be found at this link:

https://www.dcpas.osd.mil/BWN/AFWageSchedules/ the GS equivalent rates step-1 hourly rates can be found at this link:

https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/2019/general-schedule/

52.225-3 Alternate I. The preceding Federal Acquisition Regulations (FAR) clauses and provisions may be accessed on the Internet at http://www.arnet.gov/far. The preceding Veterans Administration (VAAR) clauses and provisions may be accessed on the Internet at http://www.va.gov/oa&mmlvarr/. To receive credit as a Service Disabled Veteran Owned Small Business, an offeror must be registered and verified in Vendor Information Pages (VIP) database. (http://www.VetBiz.gov) prior to submitting a quote.

All questions must be submitted to Roman Savino, Contracting Specialist by e-mail only by April 9th, 2021 by 3 pm est. All responses to questions that may affect offers will be incorporated into a written amendment to the solicitation. Quotes and accompanying information are due no later than 3 p.m. EST Friday April 16th, 2021.

Technical questions and Quotes must be sent by email to roman.savino@va.gov.

PERFORMANCE WORK STATEMENT

Contract Title: The Community Outpatient Service is requiring a support contract for the current patient bedside televisions located at the Louis Stokes Cleveland VA Medical Center (10701 East Blvd Cleveland, Ohio 44106). The support contract requested covers the operation of the televisions and the computer aspects of the monitors including an educational component called MediaCare. The use of the Video Content Management solution (MedicaCare) that this contract is supporting will fundamentally improve the way the Louis Stokes Medical Center displays information, communicates, provides healthcare, and educates the populace.

The Contractor will be providing four hundred and sixty-two (462) individual licenses for operating the MediaCare software system on the VA government equipment high definition televisions. The Period of Performance will be from 4-27-2021 through 4-26-2022.

The Contractor shall provide software and support services for the Video Content Management solution MediaCare system, monitor programming support and services and upgrades to operating software. In addition, the Vendor shall provide sufficient inventory controls of all software licenses, and peripherals.

Other Pertinent Information or Special Considerations: The government will not be responsible for travel expenses for project site surveys, operational maintenance, or repair. All on-site Installation and Basic Administrative costs should be included with the cost of this agreement. The Contract Office Representative (COR) will be responsible for certifying that the work done under the contract is performed to time and standard. They are also responsible to assure the inspection and acceptance of products provided incidental to services.

PRICING/COST SCHEDULE:

PERIOD OF PERFORMANCE: April 27, 2021 through April 26, 2022

GRAND TOTAL COST: ______________________