36C25021Q0522.docx

36C25021Q0522

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

515-22-1-113-0001 36C25021Q0522 09-20-2021 Tracy L. Granger

(734) 222-4294 09-24-2021 10:00

EDT

Department of Veterans Affairs Network Contracting Office 10 24 Frank Lloyd Wright Drive Lobby M, Suite M2200 Ann Arbor MI 48105 X X 492110 1500 Employees N/A X Department of Veterans Affairs Battle Creek VAMC Attn: Laboratory 5500 Armstrong Road Battle Creek MI 49037-7314 Y Department of Veterans Affairs Network Contracting Office 10 24 Frank Lloyd Wright Drive Lobby M, Suite M2200 Ann Arbor MI 48105

See website at http://www.fsc.va.gov/ einvoice.asp for instructions and http:

//www.tungsten-network.com/customer/ veteransaffairs for invoicing.

See CONTINUATION Page See Price Schedule in Section B All questions will be answered via Solicitation amendment.

Questions must be submitted in writing to the Contract Specialist at the following e-mail: Tracy.Granger@va.gov no later than September 21, 2021 by 2pm EST.

See CONTINUATION Page 515-3620160-113-822300-2560 0100321V1 X X X One(1) Kristina L. Peart Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(Continuation from Standard Form 1449, block 18A.)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

Other Than System for Award Management, or [] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Tungsten Network: https://www.tungsten-network.com/customer-campaigns/veteransaffairs

5. SECURE FAX: All faxes in regard to this order shall contain the following on the coversheet:

This fax is intended only for the use of the person or office to which it is addressed and may contain information that is privileged, confidential, or protected by law. All others are hereby notified that the receipt of this fax does not waive any applicable privilege or exemption for disclosure and that any dissemination, distribution, or copying of this communication is prohibited. If you have received this fax in error, please notify this office immediately at the telephone number listed above.

OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED IN 52.212-1, INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS, PARAGRAPH b, PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Trip A - Pick up Location: Battle Creek VAMC Laboratory.

Items for Pick-up: Mail, Supplies and Lab Specimens.

Delivery Location: Wyoming CBOC Lab.

Pick-up Time: 8:30am Delivery Time: 10::00am Frequency: Monday - Friday excluding Government holidays.

Contract Period: Base POP Begin: 10-04-2021 POP End: 10-03-2022

Trip B - Pick-up Location: Wyoming CBOC Mail Room Items for Pick-up: Mail & Lab Supplies Delivery Location: Muskegon CBOC Pick-up Time: 10:30am Delivery Time: 11:30am Frequency: Monday - Friday excluding Government holidays.

Contract Period: Base

Trip C - Pick-up Location: Muskegon CBOC Items for Pick-up: Mail & Diagnostics Lab Specimens Delivery Location: Mail to Wyoming Health Care Center (to Battle Creek VAMC Lab) Pick-up Time: 12:00pm Delivery Time: 2:30pm Frequency: Monday - Friday excluding Government holidays.

Contract Period: Base

Trip D - Pick-up Location: Wyoming Health Care Center Mail Room Items for Pick-up: Mail, Red Bag, MCCR Bag, and Mail (and associated Supplies) Delivery Locations: Mail to Battle Creek VAMC Lab, Red Bag to Battle Creek VAMC Bldg. 11 Rm 117, MCCR Bag to MCCR, Bldg. 2 Rm 0016, Mail and associated Supplies to Vet Center (Wednesday's only as needed).

Pick-up Time: 1:00pm Delivery Time: 2:30pm Frequency: Monday - Friday excluding Government holidays.

Pick-up Location: Wyoming Health Care Center Lab Items for Pick-up: Diagnostics Lab Specimens Delivery Location: Battle Creek VAMC Laboratory Pick-up Time: 1:00pm Delivery Time: 2:30pm Frequency: Monday - Friday excluding Government holidays.

Contract Period: Base

Trip E - Pick-up Location: Vet Center 2050 Breton Road S.E. Grand Rapids, Michigan.

Items for Pick-up: Mail Delivery Location: Battle Creek VAMC Laboratory Pick-up Time: 1:30pm Delivery Time: 2:30pm Frequency: Wednesday's only as needed, will be scheduled as required by the COR, excluding Government holidays.

Contract Period: Base

Trip F - Pick-up Location: Benton Harbor Items for Pick-up: Mail & Diagnostics Lab Specimens Delivery Location: Mail to Battle Creek VAMC Laboratory Pick-up Time: 12:00pm Delivery Time: 2:00pm Frequency: Monday - Friday excluding Government holidays.

Contract Period: Base

Trip G - Pick-up Location: Lansing Item for Pick-up: Mail & Diagnostics Lab Specimens Delivery Location: Mail to Battle Creek VAMC Laboratory Pick-up Time: 12:00pm Delivery Time: 2:00pm Frequency: Monday - Friday excluding Government holidays.

Contract Period: Base

Trip H - Pick-up Location: Battle Creek VAMC Laboratory Items for Pick-up: Diagnostics Lab Specimens, Mail and associated Supplies.

Delivery Location: Ann Arbor VAMC Laboratory (Freedom Building, 3rd floor Rm E333 Pick-up Time: 9:30am Delivery Time: 12:00pm Frequency: Monday's, Wednesday's and Friday's, excluding Government holidays.

Contract Period: Base

Trip A -

Items for Pick-up: Mail, Supplies and Lab Specimens.

Delivery Location: Wyoming CBOC Lab.

Pick-up Time: 8:30am Delivery Time: 10::00am Frequency: Monday - Friday excluding Government holidays.

Contract Period: Option 1 POP Begin: 10-04-2022 POP End: 10-03-2023

Trip B -

Items for Pick-up: Mail & Lab Supplies Delivery Location: Muskegon CBOC Pick-up Time: 10:30am Delivery Time: 11:30am Frequency: Monday - Friday excluding Government holidays.

Contract Period: Option 1

Trip C -

Items for Pick-up: Mail & Diagnostics Lab Specimens Delivery Location: Mail to Wyoming Health Care Center (to Battle Creek VAMC Lab) Pick-up Time: 12:00pm Delivery Time: 2:30pm Frequency: Monday - Friday excluding Government holidays.

Contract Period: Option 1

Trip D -

Items for Pick-up: Mail, Red Bag, MCCR Bag, and Mail (and associated Supplies) Delivery Locations: Mail to Battle Creek VAMC Lab, Red Bag to Battle Creek VAMC Bldg. 11 Rm 117, MCCR Bag to MCCR, Bldg. 2 Rm 0016, Mail and associated Supplies to Vet Center (Wednesday's only as needed).

Pick-up Time: 1:00pm Delivery Time: 2:30pm Frequency: Monday - Friday excluding Government holidays.

Pick-up Location: Wyoming Health Care Center Lab Items for Pick-up: Diagnostics Lab Specimens Delivery Location: Battle Creek VAMC Laboratory Pick-up Time: 1:00pm Delivery Time: 2:30pm Frequency: Monday - Friday excluding Government holidays.

Contract Period: Option 1

Trip E -

Items for Pick-up: Mail Delivery Location: Battle Creek VAMC Laboratory Pick-up Time: 1:30pm Delivery Time: 2:30pm Frequency: Wednesday's only as needed, will be scheduled as required by the COR, excluding Government holidays.

Contract Period: Option 1

Trip F -

Items for Pick-up: Mail & Diagnostics Lab Specimens Delivery Location: Mail to Battle Creek VAMC Laboratory Pick-up Time: 12:00pm Delivery Time: 2:00pm Frequency: Monday - Friday excluding Government holidays.

Contract Period: Option 1

Trip G -

Item for Pick-up: Mail & Diagnostics Lab Specimens Delivery Location: Mail to Battle Creek VAMC Laboratory Pick-up Time: 12:00pm Delivery Time: 2:00pm Frequency: Monday - Friday excluding Government holidays.

Contract Period: Option 1

Trip H -

Items for Pick-up: Diagnostics Lab Specimens, Mail and associated Supplies.

Delivery Location: Ann Arbor VAMC Laboratory (Freedom Building, 3rd floor Rm E333 Pick-up Time: 9:30am Delivery Time: 12:00pm Frequency: Monday's, Wednesday's and Friday's, excluding Government holidays.

Contract Period: Option 1

Trip A -

Items for Pick-up: Mail, Supplies and Lab Specimens.

Delivery Location: Wyoming CBOC Lab.

Pick-up Time: 8:30am Delivery Time: 10::00am Frequency: Monday - Friday excluding Government holidays Contract Period: Option 2 POP Begin: 10-04-2023 POP End: 10-03-2024

Trip B -

Items for Pick-up: Mail & Lab Supplies Delivery Location: Muskegon CBOC Pick-up Time: 10:30am Delivery Time: 11:30am Frequency: Monday - Friday excluding Government holidays.

Contract Period: Option 2

Trip C -

Items for Pick-up: Mail & Diagnostics Lab Specimens Delivery Location: Mail to Wyoming Health Care Center (to Battle Creek VAMC Lab) Pick-up Time: 12:00pm Delivery Time: 2:30pm Frequency: Monday - Friday excluding Government holidays.

Contract Period: Option 2

Trip D -

Items for Pick-up: Mail, Red Bag, MCCR Bag, and Mail (and associated Supplies) Delivery Locations: Mail to Battle Creek VAMC Lab, Red Bag to Battle Creek VAMC Bldg. 11 Rm 117, MCCR Bag to MCCR, Bldg. 2 Rm 0016, Mail and associated Supplies to Vet Center (Wednesday's only as needed).

Pick-up Time: 1:00pm Delivery Time: 2:30pm Frequency: Monday - Friday excluding Government holidays.

Pick-up Location: Wyoming Health Care Center Lab Items for Pick-up: Diagnostics Lab Specimens Delivery Location: Battle Creek VAMC Laboratory Pick-up Time: 1:00pm Delivery Time: 2:30pm Frequency: Monday - Friday excluding Government holidays.

Contract Period: Option 2

Trip E -

Items for Pick-up: Mail Delivery Location: Battle Creek VAMC Laboratory Pick-up Time: 1:30pm Delivery Time: 2:30pm Frequency: Wednesday's only as needed, will be scheduled as required by the COR, excluding Government holidays.

Contract Period: Option 2

Trip F -

Items for Pick-up: Mail & Diagnostics Lab Specimens Delivery Location: Mail to Battle Creek VAMC Laboratory Pick-up Time: 12:00pm Delivery Time: 2:00pm Frequency: Monday - Friday excluding Government holidays.

Contract Period: Option 2

Trip G -

Item for Pick-up: Mail & Diagnostics Lab Specimens Delivery Location: Mail to Battle Creek VAMC Laboratory Pick-up Time: 12:00pm Delivery Time: 2:00pm Frequency: Monday - Friday excluding Government holidays.

Contract Period: Option 2

Trip H -

Items for Pick-up: Diagnostics Lab Specimens, Mail and associated Supplies.

Delivery Location: Ann Arbor VAMC Laboratory (Freedom Building, 3rd floor Rm E333 Pick-up Time: 9:30am Delivery Time: 12:00pm Frequency: Monday's, Wednesday's and Friday's, excluding Government holidays.

Contract Period: Option 2

Trip A -

Items for Pick-up: Mail, Supplies and Lab Specimens.

Delivery Location: Wyoming CBOC Lab.

Pick-up Time: 8:30am Delivery Time: 10::00am Frequency: Monday - Friday excluding Government holidays.

Contract Period: Option 3 POP Begin: 10-04-2024 POP End: 10-03-2025

Trip B -

Items for Pick-up: Mail & Lab Supplies Delivery Location: Muskegon CBOC Pick-up Time: 10:30am Delivery Time: 11:30am Frequency: Monday - Friday excluding Government holidays.

Contract Period: Option 3

Trip C -

Items for Pick-up: Mail & Diagnostics Lab Specimens Delivery Location: Mail to Wyoming Health Care Center (to Battle Creek VAMC Lab) Pick-up Time: 12:00pm Delivery Time: 2:30pm Frequency: Monday - Friday excluding Government holidays.

Contract Period: Option 3

Trip D -

Items for Pick-up: Mail, Red Bag, MCCR Bag, and Mail (and associated Supplies) Delivery Locations: Mail to Battle Creek VAMC Lab, Red Bag to Battle Creek VAMC Bldg. 11 Rm 117, MCCR Bag to MCCR, Bldg. 2 Rm 0016, Mail and associated Supplies to Vet Center (Wednesday's only as needed).

Pick-up Time: 1:00pm Delivery Time: 2:30pm Frequency: Monday - Friday excluding Government holidays.

Pick-up Location: Wyoming Health Care Center Lab Items for Pick-up: Diagnostics Lab Specimens Delivery Location: Battle Creek VAMC Laboratory Pick-up Time: 1:00pm Delivery Time: 2:30pm Frequency: Monday - Friday excluding Government holidays.

Contract Period: Option 3

Trip E -

Items for Pick-up: Mail Delivery Location: Battle Creek VAMC Laboratory Pick-up Time: 1:30pm Delivery Time: 2:30pm Frequency: Wednesday's only as needed, will be scheduled as required by the COR, excluding Government holidays.

Contract Period: Option 3

Trip F -

Items for Pick-up: Mail & Diagnostics Lab Specimens Delivery Location: Mail to Battle Creek VAMC Laboratory Pick-up Time: 12:00pm Delivery Time: 2:00pm Frequency: Monday - Friday excluding Government holidays Contract Period: Option 3

Trip G -

Item for Pick-up: Mail & Diagnostics Lab Specimens Delivery Location: Mail to Battle Creek VAMC Laboratory Pick-up Time: 12:00pm Delivery Time: 2:00pm Frequency: Monday - Friday excluding Government holidays.

Contract Period: Option 3

Trip H -

Items for Pick-up: Diagnostics Lab Specimens, Mail and associated Supplies.

Delivery Location: Ann Arbor VAMC Laboratory (Freedom Building, 3rd floor Rm E333 Pick-up Time: 9:30am Delivery Time: 12:00pm Frequency: Monday's, Wednesday's and Friday's, excluding Government holidays.

Contract Period: Option 3

Trip A -

Items for Pick-up: Mail, Supplies and Lab Specimens.

Delivery Location: Wyoming CBOC Lab.

Pick-up Time: 8:30am Delivery Time: 10::00am Frequency: Monday - Friday excluding Government holidays.

Contract Period: Option 4 POP Begin: 10-04-2025 POP End: 10-03-2026

Trip B -

Items for Pick-up: Mail & Lab Supplies Delivery Location: Muskegon CBOC Pick-up Time: 10:30am Delivery Time: 11:30am Frequency: Monday - Friday excluding Government holidays.

Contract Period: Option 4

Trip C -

Items for Pick-up: Mail & Diagnostics Lab Specimens Delivery Location: Mail to Wyoming Health Care Center (to Battle Creek VAMC Lab) Pick-up Time: 12:00pm Delivery Time: 2:30pm Frequency: Monday - Friday excluding Government holidays.

Contract Period: Option 4

Trip D -

Items for Pick-up: Mail, Red Bag, MCCR Bag, and Mail (and associated Supplies) Delivery Locations: Mail to Battle Creek VAMC Lab, Red Bag to Battle Creek VAMC Bldg. 11 Rm 117, MCCR Bag to MCCR, Bldg. 2 Rm 0016, Mail and associated Supplies to Vet Center (Wednesday's only as needed).

Pick-up Time: 1:00pm Delivery Time: 2:30pm Frequency: Monday - Friday excluding Government holidays.

Pick-up Location: Wyoming Health Care Center Lab Items for Pick-up: Diagnostics Lab Specimens Delivery Location: Battle Creek VAMC Laboratory Pick-up Time: 1:00pm Delivery Time: 2:30pm Frequency: Monday - Friday excluding Government holidays.

Contract Period: Option 4

Trip E -

Items for Pick-up: Mail Delivery Location: Battle Creek VAMC Laboratory Pick-up Time: 1:30pm Delivery Time: 2:30pm Frequency: Wednesday's only as needed, will be scheduled as required by the COR, excluding Government holidays.

Contract Period: Option 4

Trip F -

Items for Pick-up: Mail & Diagnostics Lab Specimens Delivery Location: Mail to Battle Creek VAMC Laboratory Pick-up Time: 12:00pm Delivery Time: 2:00pm Frequency: Monday - Friday excluding Government holidays.

Contract Period: Option 4

Trip G -

Item for Pick-up: Mail & Diagnostics Lab Specimens Delivery Location: Mail to Battle Creek VAMC Laboratory Pick-up Time: 12:00pm Delivery Time: 2:00pm Frequency: Monday - Friday excluding Government holidays.

Contract Period: Option 4

Trip H -

Items for Pick-up: Diagnostics Lab Specimens, Mail and associated Supplies.

Delivery Location: Ann Arbor VAMC Laboratory (Freedom Building, 3rd floor Rm E333 Pick-up Time: 9:30am Delivery Time: 12:00pm Frequency: Monday's, Wednesday's and Friday's, excluding Government holidays.

Contract Period: Option 4

Base Total: ___________________________________ Option Year One (1) Total: _______________________ Option Year Two (2) Total: _______________________ Option Year Three (3) Total: ______________________ Option Year Four (4) Total: _______________________ Total Aggerate (Base, plus all option periods): _____________________________

B.3 STATEMENT OF WORK

COURIER SERVICE FOR BATTLE CREEK VAMC AND CBOCS

C.O. Scope: The successful offeror shall provide all vehicles, gasoline, insurance, personnel and directional materials necessary to accomplish regularly scheduled courier services for and between the Department of Veterans Affairs Medical Center (VAMC) in Battle Creek, Michigan and Wyoming Outpatient Clinic, Wyoming Michigan, the Vet Center in Grand Rapids Michigan, Benton Harbor Outpatient Clinic, Lansing Outpatient Clinic and Ann Arbor VAMC. To include services for and between the Department of Veterans Affairs Medical Center (VAMC), Battle Creek to Wyoming (CBOC) and on to and from the Department of Veterans Affairs (VA) Community-Based Outpatient Clinic (CBOC), Muskegon Michigan. Services shall be provided according to the schedule listed under Frequency in table under C.1.1, excluding federal government holidays.

This agreement shall cover the period of 10/4/21 – 10/3/22 for the base year, plus 4 additional years (10/4/22 – 10/3/23; 10/4/23 – 10/3/24; 10/4/24 – 10/3/25; 10/4/25 – 10/3/26)

C.1.0 Schedule/Locations/Items: Each Trip to be priced separately.

C.1.1. Work Hours – Pick-up and delivery times for each trip shall be per the schedule below, Monday through Friday, excluding National Holidays.

C.1.1.1. Items to be Transported: Items to be transported for each trip shall be per the schedule, below.

C.1.1.2. National Holidays: the eleven (11) holidays observed by the Government are: New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, Christmas Day and any other day specifically declared by the President of the United States to be a national holiday.

C.1.1.3. Insurance - The contractor shall have sufficient insurance on contractor owned vehicles and personnel. It should be noted that blood substances will be one of the items transported by the contractor.

C.1.1.4. Inclement Weather Provision – the Contractor shall contact the COR or designee when the Contractor feels that weather indicates adjustment or cancellation of scheduled pick up/deliveries. Contact information will be provided upon award.

C.1.1.5. If the contractor fails to furnish the required services within the time frames established, the Department of Veterans Affairs reserves the right to obtain the service from another source and to charge the contractor with any excess cost which may result therefrom.

C.1.1.6. Contact – The COR or designee shall be the main point of contact. Contact information will be provided upon award.

C.1.2. Description of Items: All items that contain veteran identification will be transported in a locked container. The contractor is responsible for obtaining the container and providing 2 keys for VA staff to open and lock the container. One key is to be kept at the CBOC and the other key to be kept at the drop location in Battle Creek.

C.1.2.1. Record of Pick Up - The contractor shall maintain a record and log of daily courier pickups and deliveries indicating time and date of pickup, delivery, number of specimens and signatures. A copy of these logs shall be provided to the COR at the end of each month.

C.2. Items may be transported include, but are not limited to:

C.2.1. Blood and/or Tissue Samples – to be transported in a locked container especially designed for blood and/or Tissue transportation.

C.2.1.1. Specimen Pickup - Specimens and laboratory mail shall be picked up and delivered from all Community Based Outpatient Clinics (CBOC’s) Monday through Friday excluding government holidays. Specimens shall be processed at the CBOCs to the extent possible and packaged for pickup by the courier. Tubes shall be placed in transport sponges and the sponges placed in biohazard ziplock bags. Other specimens shall be placed in biohazard ziplock bags. Frozen specimens will be placed in biohazard ziplock bags. All specimens shall be separated by storage/transport temperature requirements (room temperature, refrigerated or frozen). The Contractor shall pick up the specimens at the CBOCs and transport them to either laboratory site at the Wyoming Health Care Center or Battle Creek VAMC in such a way as to maintain the temperature requirements of each specimen (room temperature, refrigerated or frozen). Both laboratories will monitor the transport temperatures at delivery. The Contractor shall return all laboratory supplies and mail to all of the CBOCs the following business day. Laboratory specimens and mail being transported to and from Battle Creek VAMC from and to Ann Arbor VAMC will follow the same requirements.

C.2.1.2. Quality Control - The contractor shall develop and maintain a quality control program that ensures courier services are performed in accordance with these specifications. The contractor shall develop and implement procedures to track, identify, prevent, remedy and ensure non-recurrence of defective services. The contractor shall provide a method to accept and resolve customer complaints and notify the customer of the resolution. The contractor shall immediately notify the COR upon receipt of a customer complaint so joint validation may be accomplished. The contractor shall be responsible for quality control and specification compliance.

C.2.1.3. Universal Precautions - The contractor’s employees/couriers transporting test specimens shall be trained in “Universal Precautions” in the handling of biohazard materials (specimens). Training shall include utilizing clinical procedures in case of biohazard spills and accidents. The contractor shall furnish a record of all required training.

C.2.2. Medical Records – to be transported in a locked container.

C.2.3. Mail – to be transported in a locked container.

C.2.4. Supplies - to be transported in a locked container.

C.3. QUALIFICATIONS:

C.3.1. Offers will be considered only from those offerors who are regularly established in the business called for and who are financially responsible and have the necessary equipment and personnel to furnish services in the volume required for all the items under this contract. Successful offeror shall meet all requirements of Federal, State or City laws, codes and regulations regarding operations of this type of service.

C.3.2. Each offeror shall submit, with the offer, a letter in duplicate fully describing the make of vehicles, model and year which he/she agrees to furnish under this proposal including the location and telephone numbers of his/her establishment where calls are received and vehicles are immediately available for dispatch.

C.3.3. The right is reserved to thoroughly inspect and investigate the establishment, facilities, business reputation and other qualifications of any bidder and to reject any bid, irrespective of price, that shall be administratively determined is lacking in any of the essentials necessary to assure acceptable standards of performance.

C.4.0. DRIVERS/ATTENDANTS:

C.4.1. A record of each employee as to character and physical capabilities of performing the duties of a courier shall be maintained and made available for inspection upon request.

C.4.2. All drivers shall have attained legal age (the age of 21 years) and shall maintain neat, clean, and professional appearance. Drivers shall be licensed in accordance with the State of Michigan, to include any special licensure required for the transporting of hazardous waste.

C.4.3. Drivers shall not make non-emergent stops for any reason during the transport of items under this contract.

C.4.4. Contracted employees will have Special Agreement Check (SAC) background checks and finger printing completed by the Battle Creek VAMC. They will be issued VA Contractor ID badges that contracted employees will be required to wear when in VA facilities.

C.4.5. Drivers will complete annual VA National Privacy Training and submit proof of completion to COR. Process for completion of the training will be provided at time of contract award.

C.5.0. VEHICLES: Vehicles used in the performance of this contract shall be licensed and meet all minimum vehicle requirements as mandated by the State of Michigan, to include a Hazardous Waste Certificate if required.

C.6.0. LIMITATIONS: Under no circumstances shall any person other than the driver ride in a vehicle or handle items being transported.

C.7.0. SECURITY: While on VA grounds, contractor shall secure vehicles when left unattended. If vehicle must be left unattended with motor running, a second set of keys will be necessary, so that the vehicle can be securely locked.

C.8.0 MONITORING OF CONTRACT: Monthly log sheets will be evaluated and compared to the monthly invoices for correct and corresponding dates of service. The COR will communicate with the three laboratories (Ann Arbor VAMC, Battle Creek VAMC and Wyoming Health Care Center) to ensure that they are receiving the laboratory specimens and that they meet the required integrity as noted under section C.2.1.

VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access or Use to VA Sensitive Information

The Department of Veterans Affairs, VA must comply with all applicable privacy and confidentiality statutes and regulations. One of the requirements in VA is to have all personnel trained annually on privacy requirements. “Privacy” represents what must be protected by VA in the collection, use, and disclosure of personal information whether the medium is electronic, paper or verbal.

This document satisfies the “basic” privacy training requirement for a contractor, volunteer, or other personnel only if the individual does not use or have access to any VA computer system such as Time and Attendance, PAID, CPRS, VistA Web, VA sensitive information or protected health information (PHI), whether paper or electronic. You will find this training outlines your roles and responsibility for protecting VA sensitive information (medical, financial, or educational) that you may incidentally or accidentally see or overhear.

If you have direct access to protected health information or access to a VA computer system where there is protected health information such as CPRS, VistA Web, you must take “Privacy and HIPAA Focused Training” (TMS 10203). “VA Privacy and Information Security Awareness and Rules of Behavior” (TMS 10176) is always required in order to use or gain access to a VA computer systems or VA sensitive information, whether or not protected health information is included. Both trainings are located within the VA Talent Management System (TMS): https://www.tms.va.gov

What is VA Sensitive Information/Data?

All Department information and/or data on any storage media or in any form or format, which requires protection due to the risk of harm that could result from inadvertent or deliberate disclosure, alteration, or destruction of the information. The term includes not only information that identifies an individual but also other information whose improper use or disclosure could adversely affect the ability of an agency to accomplish its mission, proprietary information, and records about individuals requiring protection under applicable confidentiality provisions.

What is Protected Health Information?

The HIPAA Privacy Rule defines protected health information as Individually Identifiable Health Information transmitted or maintained in any form or medium by a covered entity, such as VHA.

What is an “Incidental” Disclosure?

An incidental disclosure is one where an individual’s information may be disclosed incidentally even though appropriate safeguards are in place. Due to the nature of VA communications and practices, as well as the various environments in which Veterans receive healthcare or other services from VA, the potential exists for a Veteran’s protected health information or VA sensitive information to be disclosed incidentally.

For example:

· You overhear a healthcare provider’s conversation with another provider or patient even when the conversation is taken place appropriately.

· You may see limited Veteran information on sign-in sheets or white boards within a treating area of the facility.

· Hearing a Veteran’s name being called out for an appointment or when the Veteran is being transported/escorted to and from an appointment.

Safeguards You Must Follow To Secure VA Sensitive Information:

· Secure any VA sensitive information found in unsecured public areas (parking lot, trash can, or vacated area) until information can be given to your supervisor or Privacy Officer. You must report such incidents to your Privacy Officer timely.

· Don’t take VA sensitive information off facilities grounds without VA permission unless the VA information is general public information, i.e., brochures/pamphlets.

· Don’t take pictures using a personal camera without the permission from the Medical Center Director.

· Any protected health information overheard or seen in VA should not be discussed or shared with anyone who does not have a need to know the information in the performance of their official job duties, this includes spouses, employers or colleagues.

· Do not share VA access cards, keys, or codes to enter the facility.

· Immediately report lost or stolen Personal Identity Verification (PIV) or Veteran Health Identification Cards (VHIC), any VA keys or keypad lock codes to your supervisor or VA police.

· Do not use a VA computer using another VA employee’s access and password.

· Do not ask another VA employee to access your own protected health information. You must request this information in writing from the Release of Information section at your facility.

What are the Six Privacy Laws and Statutes Governing VA?

1. Freedom of Information Act (FOIA) compels disclosure of reasonably described VA records or a reasonably segregated portion of the records to any person upon written request unless one or more of the nine exemptions apply.

2. Privacy Act of 1974 provides for the confidentiality of personal information about a living individual who is a United States citizen or an alien lawfully admitted to U.S. and whose information is retrieved by the individual’s name or other unique identifier, e.g. Social Security Number.

3. Health Insurance Portability and Accountability Act (HIPAA) provides for the improvement of the efficiency and effectiveness of health care systems by encouraging the development of health information systems through the establishment of standards and requirements for the electronic transmission, privacy, and security of certain health information.

4. 38 U.S.C. 5701 provides for the confidentiality of all VA patient and claimant information, with special protection for their names and home addresses.

5. 38 U.S.C. 7332 provides for the confidentiality of drug abuse, alcoholism and alcohol abuse, infection with the human immunodeficiency virus (HIV) and sickle cell anemia medical records and health information.

6. 38 U.S.C. 5705 provides for the confidentiality of designated medical-quality assurance documents.

What are the Privacy Rules Concerning Use and Disclosure?

You are not authorized to use or disclose protected health information. In general, VHA personnel may only use information for purposes of treatment, payment or healthcare operations when they have a need-to-know in the course of their official job duties. VHA may only disclose protected health information upon written request by the individual who is the subject of the information or as authorized by law.

How is Privacy Enforced?

There are both civil and criminal penalties, including monetary penalties that may be imposed if a privacy violation has taken place. Any willful negligent or intentional violation of an individual’s privacy by VA personnel, contract staff, volunteers, or others may result in such corrective action as deemed appropriate by VA including the potential loss of employment, contract, or volunteer status.

Know your VA/VHA Privacy Officer and Information Security Officer. These are the individuals to whom you can report any potential violation of protected health information or VA sensitive information, or any other concerns regarding privacy of VA sensitive information.

YOU ARE RESPONSIBLE FOR PROTECTING THE CONFIDENTIAL INFORMATION OF OUR VETERANS

Employee Signature

Print Name of Contract Agency, if contractor

Print Name of VHA Department/Supervisor/Contracting Officer

PROVIDE A COPY OF THIS FORM TO YOUR SUPERVISOR/CONTRACTING OFFICER

FOR DATA ENTRY INTO TALENT MANAGEMENT SYSTEM

36C25021Q0522

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SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance.