S04 - Pre-Bid Site Visit Meeting Agenda 515-20-103.pdf

1. Attendees to fill out the sign‐in sheet. Introductions of VA personnel present.

2. Contracting Officer will review the following:

• The Solicitation, specifications, drawings, and any amendments will be located on Contract

Opportunities at https://beta.sam.gov/. This is the only official site to obtain these documents. Offerors are responsible for periodically checking. All amendments shall be acknowledged with bid submission.

• The magnitude of project is between $1,000,000 and $2,000,000. The completion time for the project is

280 calendar days from receipt of the Notice to Proceed.

Place of Performance: Battle Creek VAMC, 5500 Armstrong Road, Battle Creek, MI 49037

• In accordance with Public Law 109‐461, this is a Service Disabled Veteran Owned Small Business set‐ aside procurement. All bidders are required to be listed and verified in the VetBiz registry prior to submitting a bid on the solicitation, reference VAAR 859.219‐10.

• NAICS Code 236220 applies with a Small Business Size Standard of $39.5 Million. At least 15 percent of the cost of the contract performance incurred for personnel will be spent on the SDVOSB concern's employees or the employees of other eligible service‐disabled veteran‐owned small business concerns.

• The deadline for submission of RFIs on this solicitation is December 14, 2020 at COB.

All questions must be submitted in writing, using the RFI form included as an attachment to the solicitation, to kyle.lipper@va.gov and micah.holmes@va.gov.

Only those questions that are clearly identified in the solicitation package will be answered at this meeting. Any information provided by the VA during the pre‐bid meeting and site visit in response to questions and clarifications is unofficial until it has been approved and provided in writing by the

Contracting Officer. RFIs will be answered via an Amendment posted to the official site to obtain solicitation documents.

• All information should be filled in the Representations and Certifications section of the Solicitation. All contractors are encouraged to complete their online Representations and Certifications at http://orca.bpn.gov.

• FAR clause 52.229‐3 applies. The contract price shall include all applicable Federal, State, and local taxes and duties.

• The Annual Form VETS‐4212 Federal Contracting Reporting must be on file before award.

• Bids must be received no later than Thursday, December 31, 2020 at 1:00 PM (Eastern).

All bids must be received by the Contracting Office no later than that time. UPS or FedEx Bids: VA Ann

Arbor Healthcare System, Network 10 Contracting Office, 24 Frank Lloyd Wright Dr., Lobby M Suite

M2200, Ann Arbor, MI 48105

PRE‐BID SITE VISIT AGENDA

12/8/2020 at 10:30 AM

Project 515‐20‐103 ‐ Renovate Mental Health Clinic B7‐2

• Safety measures are always a part of Government contracts. Be sure to be familiar with not only all federal safety requirements but also safety requirements to this particular facility. Ten (10) hour OSHA training certificates for all onsite employees and thirty (30) hour training certificates for superintendents

(or evidence of equivalent training) will need to be provided to the COR prior to commencement of work. The job superintendent/OSHA certified competent person shall be on site at all times when work is being done.

• The Davis‐Bacon Act is applicable to the resulting contract; a wage determination is included as an attachment to the Solicitation and may be updated by Amendment.

• The Buy American Act applies to the resulting contract. Reference FAR 52.225‐9 and ‐10, as well as

VAAR 852.236‐89 of the solicitation.

• The purpose of the site visit is for bidders to ascertain the nature and locations of the work and the conditions affecting the work or its cost.

3. COR will discuss the following as needed:

• Scope of work on the project

• Reference Drawings

• VA Specifications

• Parking/Storage during construction

4. Site visit to follow, sign‐in sheet is attached.

Cc: Solicitation file; COR