BPA solicitation QA v4.pdf

Questions/Answers

What are the parameters and conditions in which prices may be increased during the term of the BPA Contract?

Answer: The VA would like to keep the review on an annual basis. Vendor should include justification to contracting for price increases. As a reminder, BPA pricing is a ceiling price. However, if economic or manufacturing conditions warrant an earlier review, the VA will consider an earlier review.

Column E is titled “Quote” and Column F is titled “Price.” Please let me know what information to enter into the “Quote” column.

Answer: The attached spreadsheet has been revised to change column E to Unit Price and to change column F to Comments.

If comments need to be added regarding an item, is it acceptable to add a column next to the Unit Price Column (i.e. Column G “Comments”)?

Answer: The attached spreadsheet has been revised to change column E to Unit Price and to change column F to Comments. For example, model/units have upgraded to newer versions, item is being discontinued, or other pertinent information for Prosthetics and Clinicians.

Although the SOW states “Standing vendor blanket purchase agreements and price lists shall be reviewed at least annually,” is there anything more specific?

Answer: The VA would like to keep the review on an annual basis. Vendor should include justification to contracting for price increases. As a reminder, BPA pricing is a ceiling price. However, if economic or manufacturing

We are one of the VISN 23 BPA Contract Holders for their Insulin Pumps and Accessories. They do a quarterly “refresh,” which allows the contractor awardees the opportunities to revise their pricing if necessary. Is this something under consideration?

Answer: The VA would like to keep the review on an annual basis. Vendor should include justification to contracting for price increases. As a reminder, BPA pricing is a ceiling price. However, if economic or manufacturing

What is the expected volume of orders per month placed on the BPA?

Answer: The VISN 10 yearly average, over the past three years, has been 282 unique purchase orders or issuance from stock. Volume for each BPA agreement will vary based on veteran needs, VA Purchasing Directives (lowest cost), and other factors, such as COVID 19 capacity limits at each facility.

How much or what percentage of the orders are paid using a Government Purchase card?

Answer: 100%

Will the VA provide the required pump tracing information needed by the manufacturer and to meet FDA regulations at the time of order? If yes, how will the information be provided to the vendor?

Answer: The VA will provide patient name, DOB, Address, Phone, and last 4 of SSN so that vendor can provide information to the manufacturer. This is all to ensure not just vendor we purchase from but also manufacturer has patient information/tracing in the event of a recall or issue.

Insulin Pump BPA Order Process

1. Clinician enters consult for Insulin pump and supplies.

2. Local VISN 10 Prosthetic Purchasing Agent will issue PO to vendor via encrypted fax or encrypted email (based on BPA pricing).

a. Purchase Agent’s/Card holder’s CC information will be provided with the PO.

b. Vendor will charge Purchase Agent’s card at time of shipment.

c. If 3-digit code is required by vendor, the vendor must contact the Purchase agent to obtain.

3. Invoices (to include serial numbers) and tracking/delivery info should be sent to card holder via encrypted fax or encrypted email within 48 hours of shipment being sent.