36C25020B0023-002.pdf

A/E Design – Update Exterior Signage Project # 506-19-202

For the

Department of Veterans Affairs Ann Arbor VA Medical Center

Ann Arbor, MI 48105

PROJECT MANUAL

ALL DIVISIONS

100% CONSTRUCTION DOCUMENTS

09/06/2019

GUIDON DESIGN INC.

GHAFARI ASSOCIATES, LLC

PROJECT CONTACTS:

OWNER: ANN ARBOR VA MEDICAL CENTER

Attn: Dominic Cuozzo 2215 Fuller Road Ann Arbor, MI 48105 Phone: 734.222.7114 Email: Dominic.Cuozzo@va.gov

ARCHITECT, CIVIL & GUIDON DESIGN INC.

STRUCTURAL Attn: David Counsell ENGINEERS: 1221 N. Pennsylvania St.

Indianapolis, Indiana 46202 Phone: 317.800.6388 x 109 Email: DCounsell@guidondesign.com

M/E/P ENGINEER: GHAFARI ASSOCIATES, LLC

Attn: Jeff Pederson 17101 Michigan Avenue Dearborn, Michigan 48126 Phone: 313.436.8656 Email: JPedersen@ghafari.com

ISSUE DATE: June 28, 2019

Project: 506-19-202 Update Exterior Signage 09-06-19 VAAAMC, Ann Arbor, MI

CERTIFICATION PAGE

Civil

Guidon Design Inc.

Electrical Engineering

Ghafari Associates, LLC

Upgrade Exterior Signage 05/28/2019 Ann Arbor, MI 100% Construction Documents VA Project No. 506-19-202 03-01-19

00 01 10-1

DEPARTMENT OF VETERANS AFFAIRS

VHA MASTER SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 12-18 01 33 23 Shop Drawings, Product Data, and Samples 05-17 01 35 26 Safety Requirements 02-17 01 42 19 Reference Standards 05-16

DIVISION 02 – EXISTING CONDITIONS

02 41 00 Demolition 08-17

DIVISION 10 – SPECIALTIES

10 14 00 Signage 10-15

DIVISION 26 – ELECTRICAL

26 05 11 Requirements for Electrical Installations 01-16 26 05 19 Low-Voltage Electrical Power Conductors and Cables 01-17 26 05 26 Grounding and Bonding for Electrical Systems 01-17 26 05 33 Raceway and Boxes for Electrical Systems 01-18 26 05 41 Underground Electrical Construction 01-17 26 08 00 Commissioning of Electrical Systems 11-16

DIVISION 27 – COMMUNICATIONS

27 05 11 Requirements for Communications Installations 06-15 27 05 33 Raceways and Boxes for Communications Systems 10-18 27 08 00 Commissioning of Communications Systems 11-16 27 10 00 Control, Communication and Signal Wiring 06-15

DIVISION 31 – EARTHWORK

31 20 00 Earthwork 07-16

DIVISION 32 – EXTERIOR IMPROVEMENTS

32 05 23 Cement and Concrete for Exterior Improvements 08-16

DIVISION 48 – Electrical Power Generation

48 14 00 Solar Energy Electrical Power Generation System 10-17

VA Project No. 506-19-202 12-01-18 i

SECTION 01 00 00

GENERAL REQUIREMENTS

TABLE OF CONTENTS

1.1 SAFETY REQUIREMENTS

1.2 GENERAL INTENTION

1.3 STATEMENT OF BID ITEM(S)

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

1.5 CONSTRUCTION SECURITY REQUIREMENTS

1.6 OPERATIONS AND STORAGE AREAS

1.7 ALTERATIONS

1.8 DISPOSAL AND RETENTION

1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT,

UTILITIES, AND IMPROVEMENTS

1.10 RESTORATION

1.11 PHYSICAL DATA

1.12 PROFESSIONAL SURVEYING SERVICES

1.13 LAYOUT OF WORK

1.15 WARRANTY MANAGEMENT

1.16 USE OF ROADWAYS

1.22 AVAILABILITY AND USE OF UTILITY SERVICES

1.24 TESTS

1.25 INSTRUCTIONS

1.26 GOVERNMENT-FURNISHED PROPERTY

1.27 RELOCATED ITEMS

1.28 STORAGE SPACE FOR DEPARTMENT OF VETERANS AFFAIRS EQUIPMENT

1.29 CONSTRUCTION SIGN

1.30 SAFETY SIGN

1.31 PHOTOGRAPHIC DOCUMENTATION

12-01-18

01 00 00 -1

SECTION 01 00 00

GENERAL REQUIREMENTS

1.1 SAFETY REQUIREMENTS

Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare campus for a ccess and appropriate wayfinding operations, including demolition and rem oval of existing structures, electrical utilities, and furnish labor and materials and perform work for signage installation as required b y drawings and specifications.

B. Visits to the site by Bidders may be made only b y appointment with the

Medical Center Engineering Officer.

C. Offices of Guidon Design, Inc. and Ghafari, Inc. , as

Architect-Engineers, will render certain technical services during construction. Such services shall be considered as advisory to the

Government and shall not be construed as expressing or implying a contractual act of the Government without affirmati ons by Contracting

Officer or his duly authorized representative.

D. Before placement and installation of work subjec t to tests by testing laboratory retained by Department of Veterans Affai rs, the Contractor shall notify the COR in sufficient time to enable testing laboratory personnel to be present at the site in time for pro per taking and testing of specimens and field inspection. Such pri or notice shall be not less than three work days unless otherwise desi gnated by the COR.

E. All employees of general contractor and subcontr actors shall comply with VA security management program and obtain perm ission of the VA police, be identified by project and employer, and restricted from unauthorized access.

1.3 STATEMENT OF BID ITEM(S)

A. ITEM I, GENERAL CONSTRUCTION and ELECTRICAL WORK

01 00 00 -2

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense,.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and admi nistrative security procedures that will remain effective for the entir e duration of the project.

2. The General Contractor is responsible for assuri ng that all sub-contractors working on the project and their employ ees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter t he project site without appropriate badge. They may also be subjec t to inspection of their personal effects when entering or leaving the project site.

3. No photography of VA premises is allowed without written permission of the Contracting Officer.

4. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the pr emises in the event of a national emergency. The General Contrac tor may return to the site only with the written approval of the Cont racting Officer.

E. Document Control:

1. Before starting any work, the General Contractor /Sub Contractors shall submit an electronic security memorandum desc ribing the approach to following goals and maintaining confide ntiality of

“sensitive information”.

2. The General Contractor is responsible for safeke eping of all drawings, project manual and other project informat ion. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photograp hs and drawings may be marked “Law Enforcement Sensitive” or “Sensitive Unclassified”.

01 00 00 -3

Secure such information in separate containers and limit the access to only those who will need it for the project. Re turn the information to the Contracting Officer upon request .

4. These security documents shall not be removed or transmitted from the project site without the written approval of Co ntracting

Officer.

5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

6. Notify Contracting Officer and Site Security Off icer immediately when there is a loss or compromise of “sensitive in formation”.

7. All electronic information shall be stored in sp ecified location following VA standards and procedures using an Engi neering Document

Management Software (EDMS).

a. Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and track ed through the

EDMS system.

b. “Sensitive information” including drawings and o ther documents may be attached to e-mail provided all VA encryptio n procedures are followed.

F. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitt ed 24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

2. A limited number of (2 to 5) permits shall be is sued for General

Contractor and its employees for parking in designa ted areas only.

1.6 OPERATIONS AND STORAGE AREAS

A. The Contractor shall confine all operations (inc luding storage of materials) on Government premises to areas authoriz ed or approved by the Contracting Officer. The Contractor shall hold and save the

Government, its officers and agents, free and harml ess from liability of any nature occasioned by the Contractor's perfor mance.

01 00 00 -4

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the appr oval of the

Contracting Officer and shall be built with labor a nd materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the

Contractor and shall be removed by the Contractor a t its expense upon completion of the work. With the written consent of the Contracting

Officer, the buildings and utilities may be abandon ed and need not be removed.

C. The Contractor shall, under regulations prescrib ed by the Contracting

Officer, use only established roadways, or use temp orary roadways constructed by the Contractor when and as authorize d by the Contracting

Officer. When materials are transported in prosecut ing the work, vehicles shall not be loaded beyond the loading cap acity recommended by the manufacturer of the vehicle or prescribed by an y Federal, State, or local law or regulation. When it is necessary to cr oss curbs or sidewalks, the Contractor shall protect them from d amage. The

Contractor shall repair or pay for the repair of an y damaged curbs, sidewalks, or roads.

(FAR 52.236-10)

D. Working space and space available for storing ma terials shall be as determined by the COR.

E. Workers are subject to rules of Medical Center applicable to their conduct.

F. Execute work in such a manner as to interfer e as little as possible with work being done by others. Keep roads clear of construction materials, debris, standing construction equipment and vehicles at all times.

G. Execute work so as to interfere as little as pos sible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any e xisting equipment, and with work being done by others. Use of equipmen t and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during co nstruction, jointly

01 00 00 -5 by patients or medical personnel, and Contractor's personnel, except as permitted by COR.

1. Do not store materials and equipment in other th an assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of

Veterans Affairs in quantities sufficient for not m ore than two work days.

3. Where access by Medical Center personnel to vaca ted portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and saf ety requirements.

H. Phasing:

The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses i n operation occur.

It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim lif e safety measure to be used during the work, and a schedule defining th e duration of the work with milestone subtasks. The work to be outli ned shall include, but not be limited to:

To ensure such executions, Contractor shall furnis h the COR with a schedule of approximate dates on which the Contract or intends to accomplish work in each specific area of site, buil ding or portion thereof. In addition, Contractor shall notify the C OR two weeks in advance of the proposed date of starting work in ea ch specific area of site, building or portion thereof. Arrange such dat es to ensure accomplishment of this work in successive phases mu tually agreeable to

Medical Center Director and COR.

I. Utilities Services: Maintain existing utility se rvices for Medical

Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uni nterrupted services.

Where necessary to cut existing water, steam, gases , sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (incl uding telephone), 01 00 00 -6 they shall be cut and capped at suitable places whe re shown; or, in absence of such indication, where directed by COR.

1. No utility service such as water, gas, steam, se wers or electricity, or fire protection systems and communications syste ms may be interrupted without prior approval of COR . Electri cal work shall be accomplished with all affected circuits or equipmen t de-energized.

When an electrical outage cannot be accomplished, w ork on any energized circuits or equipment shall not commence without a detailed work plan, the Medical Center Director’s p rior knowledge and written approval. Refer to specification Sectio ns 26 05 11, REQUIREMENTS FOR ELECTRICAL INSTALLATIONS, 27 05 11 REQUIREMENTS FOR

COMMUNICATIONS INSTALLATIONS and 28 05 00, COMMON W ORK RESULTS FOR

ELECTRONIC SAFETY AND SECURITY for additional requi rements.

2. Contractor shall submit a request to interrupt a ny such services to

COR, in writing, 7 days n advance of proposed inter ruption. Request shall state reason, date, exact time of, and approx imate duration of such interruption.

3. Contractor will be advised (in writing) of appro val of request, or of which other date and/or time such interruption w ill cause least inconvenience to operations of Medical Center. Inte rruption time approved by Medical Center may occur at other than Contractor's normal working hours.

4. Major interruptions of any system are not permit ted.

6. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the c onstruction project, for such items as water, sewer, electricit y, gas or steam, payment of such fee shall be the responsibility of the Government and not the Contractor.

J. Abandoned Lines: All service lines such as wires , cables, conduits, ducts, pipes and the like, and their hangers or sup ports, which are to be abandoned but are not required to be entirely re moved, shall be sealed, capped or plugged at the main, branch or pa nel they originate from. The lines shall not be capped in finished are as, but shall be removed and sealed, capped or plugged in ceilings, within furred

01 00 00 -7 spaces, in unfinished areas, or within walls or par titions; so that they are completely behind the finished surfaces.

K. To minimize interference of construction activit ies with flow of

Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to p arking and to occupied areas of buildings clear of construction m aterials, debris and standing construction equipment and vehicles. / / Wherever excavation for new utility lines cross existing roa ds, at least one lane must be open to traffic at all times with appr oval. //

2. Method and scheduling of required cutting, alter ing and removal of existing roads, walks and entrances must be approve d by the COR.

L. Coordinate the work for this contract with other construction operations as directed by COR. This includes the sc heduling of traffic and the use of roadways, as specified in Article, U SE OF ROADWAYS.

M. Coordination of Construction with Cemetery Direc tor: The burial activities at a National Cemetery shall take preced ence over construction activities. The Contractor must cooper ate and coordinate with the Cemetery Director, through the COR, in arr anging construction schedule to cause the least possible interference w ith cemetery activities in actual burial areas. Construction noi se during the interment services shall not disturb the service. T rucks and workers shall not pass through the service area during this period:

1. The Contractor is required to discontinue his wo rk sufficiently in advance of Easter Sunday, Mother's Day, Father's Da y, Memorial Day, Veteran's Day and/or Federal holidays, to permit hi m to clean up all areas of operation adjacent to existing burial plot s before these dates.

2. Cleaning up shall include the removal of all equ ipment, tools, materials and debris and leaving the areas in a cle an, neat condition.

1.7 ALTERATIONS

A. Survey: Before any work is started, the Contract or shall make a thorough survey with the COR and a representative o f VA Supply Service, 01 00 00 -8 of areas of buildings in which alterations occur an d areas which are anticipated routes of access.

B. Any items required by drawings to be either reus ed or relocated or both, found during this survey to be nonexistent, o r in opinion of COR and/or Supply Representative, to be in such conditi on that their use is impossible or impractical, shall be furnished and/o r replaced by

Contractor with new items in accordance with specif ications which will be furnished by Government. Provided the contract w ork is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause entitled "D IFFERING SITE

CONDITIONS" (FAR 52.236-2) and "CHANGES" (FAR 52.24 3-4 and VAAR

852.236-88).

D. Protection: Provide the following protective mea sures:

1. Wherever existing roof surfaces are disturbed th ey shall be protected against water infiltration. In case of le aks, they shall be repaired immediately upon discovery.

2. Temporary protection against damage for portions of existing structures and grounds where work is to be done, ma terials handled and equipment moved and/or relocated.

3. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protecti on shall be maintained intact until all work in the area is com pleted.

1.8 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work remov ed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Reserved items which are to remain property of t he Government are noted on drawings or in specifications as items to be stored. Items that remain property of the Government shall be rem oved or dislodged from present locations in such a manner as to preve nt damage which would be detrimental to re-installation and reuse. Store such items where directed by COR.

01 00 00 -9

2. Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center.

3. Items of portable equipment and furnishings loca ted in rooms and spaces in which work is to be done under this contr act shall remain the property of the Government. When rooms and spac es are vacated by the Department of Veterans Affairs during the alter ation period, such items which are NOT required by drawings and s pecifications to be either relocated or reused will be removed by th e Government in advance of work to avoid interfering with Contracto r's operation.

4. PCB Transformers and Capacitors: The Contractor shall be responsible for disposal of the Polychlorinated Biphenyl (PCB) transformers and capacitors. The transformers and capacitors shall b e taken out of service and handled in accordance with the procedur es of the

Environmental Protection Agency (EPA) and the Depar tment of

Transportation (DOT) as outlined in Code of Federal Regulation

(CFR), Titled 40 and 49 respectively. The EPA's Tox ic Substance

Control Act (TSCA) Compliance Program Policy Nos. 6 -PCB-6 and 6-PCB-

7 also apply. Upon removal of PCB transformers and capacitors for disposal, the "originator" copy of the Uniform Haza rdous Waste

Manifest (EPA Form 8700-22), along with the Uniform Hazardous Waste

Manifest Continuation Sheet (EPA Form 8700-22A) sha ll be returned to the Contracting Officer who will annotate the contr act file and transmit the Manifest to the Medical Center's Chief .

a. Copies of the following listed CFR titles may be obtained from the Government Printing Office:

40 CFR 261........Identification and Listing of Haz ardous Waste

40 CFR 262........Standards Applicable to Generator s of Hazardous

Waste

40 CFR 263........Standards Applicable to Transport ers of

Hazardous Waste

40 CFR 761........PCB Manufacturing, Processing, Di stribution in

Commerce, and use Prohibitions

49 CFR 172........Hazardous Material tables and Haz ardous

Material Communications Regulations

01 00 00 -10

49 CFR 173........Shippers - General Requirements f or Shipments and Packaging

49 CRR 173........Subpart A General

49 CFR 173........Subpart B Preparation of Hazardou s Material for

Transportation

49 CFR 173........Subpart J Other Regulated Materia l; Definitions and Preparation

TSCA..............Compliance Program Policy Nos. 6- PCB-6 and 6-

PCB-7

1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND

IMPROVEMENTS

A. The Contractor shall preserve and protect all st ructures, equipment, and vegetation (such as trees, shrubs, and grass) o n or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this contrac t. The Contractor shall only remove trees when specifically authorize d to do so, and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract per formance, or by the careless operation of equipment, or by workers, the Contractor shall trim those limbs or branches with a clean cut and p aint the cut with a tree-pruning compound as directed by the Contractin g Officer.

B. The Contractor shall protect from damage all exi sting improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The Contractor shall repair any dam age to those facilities, including those that are the property o f a third party, resulting from failure to comply with the requireme nts of this contract or failure to exercise reasonable care in performin g the work. If the

Contractor fails or refuses to repair the damage pr omptly, the

Contracting Officer may have the necessary work per formed and charge the cost to the Contractor.

(FAR 52.236-9)

C. Refer to Section 01 57 19, TEMPORARY ENVIRONMENT AL CONTROLS, for additional requirements on protecting vegetation, s oils and the

01 00 00 -11 environment. Refer to Articles, "Alterations", "Res toration", and

"Operations and Storage Areas" for additional instr uctions concerning repair of damage to structures and site improvement s.

D. Refer to FAR clause 52.236-7, "Permits and Respo nsibilities," which is included in General Conditions. A National Pollutan t Discharge

Elimination System (NPDES) permit is required for t his project. The

Contractor is considered an "operator" under the pe rmit and has extensive responsibility for compliance with permit requirements. VA will make the permit application available at the ( appropriate medical center) office. The apparent low bidder, contractor and affected subcontractors shall furnish all information and ce rtifications that are required to comply with the permit process and permit requirements.

Many of the permit requirements will be satisfied b y completing construction as shown and specified. Some requireme nts involve the

Contractor's method of operations and operations pl anning and the

Contractor is responsible for employing best manage ment practices. The affected activities often include, but are not limi ted to the following:

- Designating areas for equipment maintenance and r epair;

- Providing waste receptacles at convenient locatio ns and provide regular collection of wastes;

- Locating equipment wash down areas on site, and p rovide appropriate control of wash-waters;

- Providing protected storage areas for chemicals, paints, solvents, fertilizers, and other potentially toxic materials; and

- Providing adequately maintained sanitary faciliti es.

1.10 RESTORATION

A. Remove, cut, alter, replace, patch and repair ex isting work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, an d do not disturb any ducts, plumbing, steam, gas, or electric work witho ut approval of the

COR. Existing work to be altered or extended and th at is found to be defective in any way, shall be reported to the COR before it is

01 00 00 -12 disturbed. Materials and workmanship used in restor ing work, shall conform in type and quality to that of original exi sting construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work comple te and undamaged.

Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work , shall be patched, repaired, reinstalled, or replaced with new work, a nd refinished and left in as good condition as existed before commenc ing work.

C. At Contractor's own expense, Contractor shall im mediately restore to service and repair any damage caused by Contractor' s workers to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications sy stems (including telephone) which are not scheduled for discontinuan ce or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered b y adjustment to contract time and price in accordance with clause e ntitled "CHANGES"

(FAR 52.243-4 and VAAR 852.236-88) and "DIFFERING S ITE CONDITIONS" (FAR

52.236-2).

1.11 PHYSICAL DATA

A. Data and information furnished or referred to be low is for the

Contractor's information. The Government shall not be responsible for any interpretation of or conclusion drawn from the data or information by the Contractor.

1. The indications of physical conditions on the dr awings.

(FAR 52.236-4)

B. Government does not guarantee that other materia ls will not be encountered nor that proportions, conditions or cha racter of several materials will not vary from those indicated by exp lorations. Bidders are expected to examine site of work and logs of bo rings; and, after investigation, decide for themselves character of m aterials and make their bids accordingly. Upon proper application to Department of

01 00 00 -13

Veterans Affairs, bidders will be permitted to make subsurface explorations of their own at site.

1.12 PROFESSIONAL SURVEYING SERVICES

A registered professional land surveyor or registe red civil engineer whose services are retained and paid for by the Con tractor shall perform services specified herein and in other spec ification sections.

The Contractor shall certify that the land surveyor or civil engineer is not one who is a regular employee of the Contrac tor, and that the land surveyor or civil engineer has no financial in terest in this contract.

1.13 LAYOUT OF WORK

A. The Contractor shall lay out the work from Gover nment established base lines and bench marks, indicated on the drawings, a nd shall be responsible for all measurements in connection with the layout. The

Contractor shall furnish, at Contractor's own expen se, all stakes, templates, platforms, equipment, tools, materials, and labor required to lay out any part of the work. The Contractor sha ll be responsible for executing the work to the lines and grades that may be established or indicated by the Contracting Officer. The Contra ctor shall also be responsible for maintaining and preserving all stak es and other marks established by the Contracting Officer until author ized to remove them.

If such marks are destroyed by the Contractor or th rough Contractor's negligence before their removal is authorized, the Contracting Officer may replace them and deduct the expense of the repl acement from any amounts due or to become due to the Contractor.

(FAR 52.236-17)

B. Establish and plainly mark lines and grades that are reasonably necessary to properly assure that location, orienta tion, and elevations established for proposed improvements are in accord ance with lines and elevations shown on contract drawings.

1.15 WARRANTY MANAGEMENT

A. Warranty Management Plan: Develop a warranty man agement plan which contains information relevant to FAR 52.246-21 Warr anty of Construction in at least 30 days before the planned pre-warranty conference, submit one set of the warranty management plan. Include wi thin the warranty

01 00 00 -14 management plan all required actions and documents to assure that the

Government receives all warranties to which it is e ntitled. The plan must be in narrative form and contain sufficient de tail to render it suitable for use by future maintenance and repair p ersonnel, whether tradesman, or of engineering background, not necess arily familiar with this contract. The term “status” as indicated below must include due date and whether item has been submitted or was app roved. Warranty information made available during the construction phase must be submitted to the Contracting Officer for approval p rior to each monthly invoice for payment. Assemble approved information in a binder and turn over to the Government upon acceptance of the work. The construction warranty period will begin on the date of the proje ct acceptance and continue for the product warranty period. A joint 4 month and 9 month warranty inspection will be conducted, measured fro m time of acceptance, by the Contactor and the Contracting Of ficer. Include in the warranty management plan, but not limited to, t he following:

1. Roles and responsibilities of all personnel associa ted with the warranty process, including points of contact and t elephone numbers within the company of the Contractor, subcontractor s, manufacturers or suppliers involved.

2. Furnish with each warranty the name, address and te lephone number of each of the guarantor’s representatives nearest pro ject location.

3. Listing and status of delivery of all Certificates of Warranty for extended warranty items, to include roofs, HVAC bal ancing, pumps, motors, transformers and for all commissioned syste ms such as fire protection and alarm systems, sprinkler systems and lightning protection systems, etc.

4. A list for each warranted equipment item, feature o f construction or system indicating:

a. Name of item.

b. Model and serial numbers.

c. Location where installed.

d. Name and phone numbers of manufacturers and supplie rs.

e. Name and phone numbers of manufacturers or supplier s.

01 00 00 -15

f. Names, addresses and phone numbers of sources of sp are parts.

g. Warranties and terms of warranty. Include one-year overall warranty of construction, including the starting da te of warranty of construction. Items which have extended warranti es must be indicated with separate warranty expiration dates.

h. Starting point and duration of warranty period.

i. Summary of maintenance procedures required to conti nue the warranty in force.

j. Cross-reference to specific pertinent Operation and Maintenance manuals.

k. Organizations, names and phone numbers of persons t o call for warranty service.

l. Typical response time and repair time expected for various warranted equipment.

5. The plans for attendance at the 4 and 9-month post construction warranty inspections conducted by the government.

6. Procedure and status of tagging of all equipment co vered by extended warranties.

7. Copies of instructions to be posted near selected p ieces of equipment where operation is critical for warranty and/or safety reasons.

B. Performance Bond: The Performance Bond must rema in effective throughout the construction period

1. In the event the Contractor fails to commence and d iligently pursue any construction warranty work required, the Contra cting Officer will have the work performed by others, and after c ompletion of the work, will charge the remaining construction warran ty funds of expenses incurred by the Government while performin g the work, including, but not limited to administrative expens es.

2. In the event sufficient funds are not available to cover the construction warranty work performed by the Governm ent at the

01 00 00 -16 contractor’s expenses, the Contracting Officer will have the right to recoup expenses from the bonding company.

3. Following oral or written notification of required construction warranty repair work, the Contractor shall respond in a timely manner. Written verification will follow oral instr uctions. Failure to respond will be cause for the Contracting Office r to proceed against the Contractor.

C. Pre-Warranty Conference: Prior to contract compl etion, and at a time designated by the Contracting Officer, the Contract or shall meet with the Contracting Officer to develop a mutual underst anding with respect to the requirements of this section. Communication procedures for

Contractor notification of construction warranty de fects, priorities with respect to the type of defect, reasonable time required for

Contractor response, and other details deemed neces sary by the

Contracting Officer for the execution of the constr uction warranty will be established/ reviewed at this meeting. In connec tion with these requirements and at the time of the Contractor’s qu ality control completion inspection, furnish the name, telephone number and address of a licensed and bonded company which is authorize d to initiate and pursue construction warranty work action on behalf of the Contractor.

This point of contract will be located within the l ocal service area of the warranted construction, be continuously availab le and be responsive to Government inquiry on warranty work action and s tatus. This requirement does not relieve the Contractor of any of its responsibilities in conjunction with other portions of this provision.

D. Contractor’s Response to Construction Warranty S ervice Requirements:

Following oral or written notification by the Contr acting Officer, the

Contractor shall respond to construction warranty s ervice requirements in accordance with the “Construction Warranty Servi ce Priority List” and the three categories of priorities listed below . Submit a report on any warranty item that has been repaired during the warranty period.

Include within the report the cause of the problem, date reported, corrective action taken, and when the repair was co mpleted. If the

Contractor does not perform the construction warran ty within the timeframe specified, the Government will perform th e work and back charge the construction warranty payment item estab lished.

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1. First Priority Code 1. Perform onsite inspection to evaluate situation, and determine course of action within 4 hours, initiate work within 6 hours and work continuously to comple tion or relief.

2. Second Priority Code 2. Perform onsite inspection t o evaluate situation, and determine course of action within 8 hours, initiate work within 24 hours and work continuously to compl etion or relief.

3. Third Priority Code 3. All other work to be initiat ed within 3 work days and work continuously to completion or relief.

4. The “Construction Warranty Service Priority List” i s as follows:

Code 1-Electrical

a. Power failure (entire area or any building operatio nal after 1600 hours).

b. Security lights.

c. Smoke detectors.

Code 2-Electrical

a. Power failure (no power to a room or part of buildi ng).

b. Receptacles and lights not operational (in a room o r part of building).

Code 3-Electrical

a. Exterior lights not operational.

Code 3

a. All work not listed above.

E. Warranty Tags: At the time of installation, tag each warranted item with a durable, oil and water-resistant tag approve d by the Contracting

Officer. Attach each tag with a copper wire and spr ay with a silicone waterproof coating. Also submit two record copies o f the warranty tags showing the layout and design. The date of acceptan ce and the QC signature must remain blank until the project is ac cepted for beneficial occupancy. Show the following informatio n on the tag.

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1.16 USE OF ROADWAYS

A. For hauling, use only established public roads a nd roads on Medical

Center property. When necessary to cross curbing, sidewalks, or similar construction, they must be protected by wel l-constructed bridges.

B. When new permanent roads are to be a part of thi s contract, Contractor may construct them immediately for use to facilitat e building operations. These roads may be used by all who have business thereon within zone of building operations.

C. When certain buildings (or parts of certain buil dings) are required to be completed in advance of general date of completi on, all roads leading thereto must be completed and available for use at time set for completion of such buildings or parts thereof.

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1.19 TEMPORARY USE OF EXISTING ELEVATORS

A. Contractor will not be allowed the use of existi ng elevators. Outside type hoist shall be used by Contractor for transpor ting materials and equipment.

1.22 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably require d amounts of utilities available to the Contractor from existing outlets a nd supplies, as specified in the contract. The amount to be paid by the Contractor for chargeable electrical services shall be the prevail ing rates charged to the Government. The Contractor shall carefully cons erve any utilities furnished without charge.

1.29 CONSTRUCTION SIGN

A. Provide a Construction Sign where directed by th e COR. All wood members shall be of framing lumber. Cover sign frame with 0 .7 mm (24 gage) galvanized sheet steel nailed securely around edges and on all bearings. Provide three 100 by 100 mm (4 inch by 4 inch) posts (or equivalent round posts) set 1200 mm (four feet) int o ground. Set bottom of sign level at 900 mm (three feet) above ground a nd secure to posts with through bolts. Make posts full height of sign. Brace posts with 50 x 100 mm (two by four inch) material as directed.

B. Paint all surfaces of sign and posts two coats o f white gloss paint.

Border and letters shall be of black gloss paint, e xcept project title which shall be blue gloss paint.

C. Maintain sign and remove it when directed by the COR.

1.30 SAFETY SIGN

A. Provide a Safety Sign where directed by COR. Fac e of sign shall be 19 mm (3/4 inch) thick exterior grade plywood. Provide two 100 mm by 100 mm (four by four inch) posts extending full height of sign and 900 mm

(three feet) into ground. Set bottom of sign level at 1200 mm (four feet) above ground.

B. Paint all surfaces of Safety Sign and posts with one prime coat and two coats of white gloss paint. Letters and design shal l be painted with gloss paint of colors noted.

C. Maintain sign and remove it when directed by COR .

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1.31 PHOTOGRAPHIC DOCUMENTATION

A. During the construction period through completio n, provide photographic documentation of construction progress and at selec ted milestones including electronic indexing, navigation, storage and remote access to the documentation, as per these specifications.

B. Photographic documentation elements:

1. Each digital image shall be taken with a camera with minimum size of

6 megapixels (MP) capable of producing 200x250mm (8 x 10 inch) prints with a minimum of 2272 x 1704 pixels and 400 x500mm (16 x 20 inch) prints with a minimum 2592 x 1944 pixels.

4. Before construction, the building pad, adjacent streets, roadways, parkways, driveways, curbs, sidewalks, landscaping, adjacent utilities and adjacent structures surrounding the b uilding pad and site shall be documented. Overlapping photographic techniques shall be used to ensure maximum coverage. Indexing and na vigation accomplished through interactive architectural draw ings. If site work or pad preparation is extensive, this document ation may be required immediately before construction and at sev eral pre-determined intervals before building work commences .

5. Construction progress for all trades shall be tr acked at pre-determined intervals, but not less than once every thirty (30) calendar days (“Progressions”). Progression docume ntation shall track both the exterior and interior construction o f the building.

Exterior Progressions shall track 360 degrees aroun d the site and each building. Interior Progressions shall track i nterior improvements beginning when stud work commences and continuing until

Project completion.

6. As-built condition of pre-foundation utilities a nd site utilities shall be documented prior to pouring footers, placi ng concrete and/or backfilling. This process shall include all underground and in-slab utilities within the building(s) envelope(s ) and utility runs in the immediate vicinity of the building(s) e nvelope(s). This may also include utilities enclosed in slab-on-deck in multi-story buildings. Overlapping photographic techniques shal l be used to ensure maximum coverage. Indexing and navigation ac complished through interactive site utility plans.

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7. As-built conditions of mechanical, electrical, p lumbing and all other systems shall be documented post-inspection a nd pre-insulation, sheet rock or dry wall installation. T his process shall include all finished systems located in the walls a nd ceilings of all buildings at the Project. Overlapping photograp hic techniques shall be used to ensure maximum coverage. Indexing and navigation accomplished through interactive architectural draw ings.

8. As-built conditions of exterior skin and elevati ons shall be documented with an increased concentration of digit al photographs as directed by the COR in order to capture pre-determi ned focal points, such as waterproofing, window flashing, radiused st eel work, architectural or Exterior Insulation and Finish Sys tems (EIFS) detailing. Overlapping photographic techniques shal l be used to ensure maximum coverage. Indexing and navigation ac complished through interactive elevations or elevation details .

9. As-built finished conditions of the interior of each building including floors, ceilings and walls shall be docum ented at certificate of occupancy or equivalent, or just pri or to occupancy, or both, as directed by the COR. Overlapping photog raphic techniques shall be used to ensure maximum coverage. Indexing and navigation accomplished through interactive architectural draw ings.

10. Miscellaneous events that occur during any Cont ractor site visit, or events captured by the Department of Veterans Affai rs independently, shall be dated, labeled and inserted into a Section in the navigation structure entitled “Slideshows,” allowin g this information to be stored in the same “place” as the formal scope.

G. Upon completion of the project, final copies of the documentation (the

“Permanent Record”) shall be provided in an electro nic media format, typically a CD or DVD or external hard-drive.

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VA Project No. 506-19-202 05-01-17

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SECTION 01 33 23

SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES

PART 1 – GENERAL

1.1 DESCRIPTION

A. This specification defines the general requirements and procedures for submittals. A submittal is information submitted fo r VA review to establish compliance with the contract documents.

B. Detailed submittal requirements are found in the te chnical sections of the contract specifications. The Contracting Offic er may request submittals in addition to those specified when deem ed necessary to adequately describe the work covered in the respective technical specifications at no additional cost to the governm ent.

C. VA approval of a submittal does not relieve the Con tractor of the responsibility for any error which may exist. The Contractor is responsible for fully complying with all contract r equirements and the satisfactory construction of all work, including th e need to check, confirm, and coordinate the work of all subcontract ors for the project.

Non-compliant material incorporated in the work wil l be removed and replaced at the Contractor’s expense.

1.2 DEFINITIONS

A. Preconstruction Submittals: Submittals which ar e required prior to issuing contract notice to proceed or starting cons truction. For example, Certificates of insurance; Surety bonds; S ite-specific safety plan; Construction progress schedule; Schedule of values; Submittal register; List of proposed subcontractors.

B. Shop Drawings: Drawings, diagrams, and schedule s specifically prepared to illustrate some portion of the work. Drawings p repared by or for the Contractor to show how multiple systems and int erdisciplinary work will be integrated and coordinated.

C. Product Data: Catalog cuts, illustrations, sche dules, diagrams, performance charts, instructions, and brochures, wh ich describe and illustrate size, physical appearance, and other cha racteristics of materials, systems, or equipment for some portion o f the work. Samples of warranty language when the contract requires ext ended product warranties.

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D. Samples: Physical examples of materials, equipment , or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work c an be judged. Color samples from the manufacturer's standard line (or c ustom color samples if specified) to be used in selecting or approving colors for the project. Field samples and mock-ups constructed to establish standards by which the ensuing work can be judged.

E. Design Data: Calculations, mix designs, analyses, or other data pertaining to a part of work.

F. Test Reports: Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work. Report which includes finding of a test made at the job si te or on sample taken from the job site, on portion of work during or aft er installation.

G. Certificates: Document required of Contractor, or of a manufacturer, supplier, installer, or subcontractor through Contr actor. The purpose is to document procedures, acceptability of methods , or personnel qualifications for a portion of the work.

H. Manufacturer's Instructions: Pre-printed material describing installation of a product, system, or material, inc luding special notices and MSDS concerning impedances, hazards, an d safety precautions.

I. Manufacturer's Field Reports: Documentation of the testing and verification actions taken by manufacturer's repres entative at the job site on a portion of the work, during or after inst allation, to confirm compliance with manufacturer's standards or instruc tions. The documentation must indicate whether the material, p roduct, or system has passed or failed the test.

J. Operation and Maintenance Data: Manufacturer data that is required to operate, maintain, troubleshoot, and repair equipme nt, including manufacturer's help, parts list, and product line d ocumentation. This data shall be incorporated in an operations and mai ntenance manual.

K. Closeout Submittals: Documentation necessary to pr operly close out a construction contract. For example, Record Drawing s and as-built drawings. Also, submittal requirements necessary t o properly close out a phase of construction on a multi-phase contract.

01 33 23 - 3

1.3 SUBMITTAL REGISTER

A. The submittal register will list items of equipm ent and materials for which submittals are required by the specifications. Thi s list may not be all inclusive and additional submittals may be required by the specifications. The Contractor is not relieved fro m supplying submittals required by the contract documents but w hich have been omitted from the submittal register.

B. The submittal register will serve as a schedulin g document for submittals and will be used to control submittal actions throughou t the contract period.

C. The VA will provide the initial submittal regist er in electronic format. Thereafter, the Contractor shall track all submittals by maintaining a complete list, including completion o f all data columns, including dates on which submittals are received an d returned by the

VA.

D. The Contractor shall update the submittal regist er as submittal actions occur and maintain the submittal register at the pr oject site until final acceptance of all work by Contracting Officer .

E. The Contractor shall submit formal monthly updat es to the submittal register in electronic format. Each monthly update shall document actual submission and approval dates for each submittal.

1.4 SUBMITTAL SCHEDULING

A. Submittals are to be scheduled, submitted, revie wed, and approved prior to the acquisition of the material or equipment.

B. Coordinate scheduling, sequencing, preparing, an d processing of submittals with performance of work so that work wi ll not be delayed by submittal processing. Allow time for potential res ubmittal.

C. No delay costs or time extensions will be allowed for time lost i n late submittals or resubmittals.

D. All submittals are required to be approved prior to the start of the specified work activity.

1.5 SUBMITTAL PREPARATION

A. Each submittal is to be complete and in sufficie nt detail to allow ready determination of compliance with contract requireme nts.

01 33 23 - 4

B. Collect required data for each specific material , product, unit of work, or system into a single submittal. Prominently mar k choices, options, and portions applicable to the submittal. Partial s ubmittals will not be accepted for expedition of construction effort. Submittal will be returned without review if incomplete.

C. If available product data is incomplete, provide Contractor-prepared documentation to supplement product data and satisf y submittal requirements.

D. All irrelevant or unnecessary data shall be remo ved from the submittal to facilitate accuracy and timely processing.