36C25019Q1352-0002000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 10-03-2019 None Department of Veterans Affairs Ann Arbor Healthcare System Network Contracting Office 10 2215 Fuller Road Ann Arbor MI 48105 Y Department of Veterans Affairs Ann Arbor Healthcare System Network Contracting Office 10 2215 Fuller Road Ann Arbor MI 48105 To all Offerors/Bidders

36C25019Q1352 09-26-2019

X x The purpose of issuing the amendment to the solicitation is for the following:

1. Provide an answer to questions submitted to the contracting officer. See section A.1

2. Provide additions to the statement of work. See section A.2.

No other questions shall be accepted.

All other terms and conditions remain unchanged.

CONTINUATION PAGE

A.1 QUESTIONS AND ANSWERS

Question: “Which category in the wage determination should be used for this contract? (i.e. janitor, housekeeper, etc.) Employee Class:”

Answer: Employee Class is 11122 Housekeeping Aide; see Amendment 0001.

Question: “Is the total mat service count 106 total mats? Please verify.”

Answer: Count is 75 carpet mats and 21 rubber “Kitchen Mats”. The winter mats are to be removed and replaced with summer mats (carpet mats) in the summer time.

Question: “Some of the mat sizes are not standard size and would have to be special made. Can mat sizes be substituted? For example, can the 3x8 be exchanged for a 4x8.”

Answer: 3x 8 is what is needed, space constraints in entrance area of the 2 mat locations specified will not allow for a 4x8 mat to fit in the tight space.

Question: “Are services required on holidays?”

Answer: Scheduled service is to be completed the day before or immediately after the holiday (if we go with a Tuesday or Wednesday or Thursday delivery, we would avoid a lot of federal holidays, as historically, most holidays have been on a Monday or Friday).

Question: “If the COTR or designee is not present during delivery and the contractor needs to gain access but cannot, what is the protocol or plan to execute delivery without long delays?”

Answer: The COR (Contracting Officers Representative) will ensure that there is a competent back-up assigned in case of COR absence. There are no “secured areas” that will need to be accessed. Only a few areas are locked, and someone is staffing the door to let people in.

Question: “In our experience with these types of contracts floor mats have been moved by hospital staff on several occasions and some have never been found.”

Answer: We have had good communication with Facilities staff in the past and have had matting services for several years now, most everyone knows to leave the mats in place. The COR specified brown to help eliminate confusion between government owned vs. contracted mats. The facility would be responsible for replacing any lost matting that we have moved. The contractor will be responsible for reporting any missing mats immediately to the COR, same day as service. We have 1 area that floods on a regular basis and those mats get moved and hung to dry and we put them back down when dried.

A.2 ADDITIONS TO STATEMENT OF WORK

See the below highlighted sections for new inserted statements.

A. GENERAL:

Furnish all labor, supervision, materials, and equipment necessary to provide mat rental, cleaning and placement at specified locations throughout the Aleda E. Lutz VA Medical Center weekly, on a one-for-one exchange basis. Work includes all execution, implementation, cleaning, transportation servicing and replacement of floor mats to be provided to the Aleda E. Lutz VA Medical Center Main Bldg.; Bldgs. 1, 2, 3, 4, 6, 9, 22, 30, 38 located at 1500 Weiss St Saginaw, MI. The Aleda E. Lutz VA Medical Center is seeking one base year with four one-year options.

WORK HOURS:

1. Normal Work Hours: The service schedule will be developed between the contractor and Contractor’s Technical Representative (COTR) prior to any service being performed. Generally, work will be performed prior to the start of the Medical Centers work day so that trucks and pickups will not interfere with the facility’s functions.

2. National Holidays: The ten holidays observed by the Federal Government are: New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day and Christmas Day and any other day specifically declared by the President of the United States to be a national holiday.

3. If scheduled services fall on a holiday, the scheduled service must be completed the day before or immediately after the holiday. Coordinate day with the COR.

B. SPECIFICATIONS:

1. Contractor shall provide contractor owned mats for all entrance ways specified in this contract. The mats shall be of a quality and condition acceptable to the VA. Mats shall be free of stains, tears and holes. Mats with minor tears, open seams, etc. are not acceptable. Mats that do not lay flat pose a safety hazard and will not be accepted for use at this facility. The company name and logo or other suitable means of identification must be clearly labeled on the underside of all mats.

2. All entrance matting must be of the same color. Winter and summer matting shall be in the dark brown color family, examples of color types that would be approved: Walnut, Chocolate, Chestnut Brown, Autumn Brown. A speckled pattern mixed with black and gray is acceptable if the foremost color is a dark brown.

3. Mats shall be heavy traffic, rubber-backed, dirt and moisture trapping pile entrance mats. The color of the mats is to be determined by the VA prior to implementation of the contract. Beveled edge to meet ADA act. Certified High Traction by the National Floor Safety Institute.

4. Anti-fatigue/slip mats must be rubber, have a beveled edge, grease and oil resistant, anti-microbial, and have the ability to allow water to drain through.

5. All mats must have appropriate backing for where they will be placed, (i.e. smooth back for tiled areas, gripper back for carpeted areas).

6. The Medical Center reserves the right to move matting either temporarily or permanently due to construction or other requirements. Notification in writing must be made to contractor by the COR and adjustments made to the identified new locations.

7. All entrance matting must be exchanged one for one, with cleaned mat of same size, color and quality, one (1) time per week during the winter months, (November 1st through March 31st). Winter entrance matting shall be a scrapper mat designed to hold excess moisture, dirt and winter debris, with raised nubs that are resistant to crushing. COR will approve type of matting before placement. Locations of “winter” matting placement annotated in Matting Requirement Listing and summer mats shall be removed from service by contractor and exchanged with “winter” matting of similar size.

8. All entrance matting must be exchanged one for one, with clean mat, one (1) time per month, within the 1st week of each month (April 1st through October 31st). Set day and time of schedule for delivery mist be agreed upon between COR and Contractor.

9. Contractor must be capable to add additional mats at request of contracting officer for new locations that may be developed at the Saginaw VA Medical Center. Request for additional mats must only come from the contracting officer and must only be implemented after bilateral modification to the contract documenting quantity and price change to the contract.

10. All kitchen matting must be exchanged at a minimum of six (6) times per year, exchanges shall be spaced evenly throughout the year. Example: 1st week every two (2) months. Set day and time of schedule for delivery must be agreed upon between COR and Contractor. Damaged kitchen matting must be replaced as needed and contractor must be notified by COR of any damages/deficiencies noted related to kitchen matting throughout the terms of this contract. The color for Kitchen Mats shall be black.

D. QUALITY ASSURANCE: The Government will inspect mats daily; any found deficient in either cleanliness or wear will be requested to be removed immediately.

E. CONTRACTOR PERSONNEL BADGES AND PARKING:

1. The contractor shall provide the COTR with a list of contractor employees expected to enter the buildings to pick up confidential documents. While on VA premises, all contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility.

2. An access badge will be given to the contractor’s employee upon entrance into VA buildings. The contractor employee must safeguard the access badge and immediately report any lost, stolen, or destroyed badges to the COTR. All contract personnel must properly display their access badges. Access badges must be worn at or above the waist (facing forward.). The contractor’s employees must return the access badge(s) to the COTR or designee at the end of each pick-up process.

3. The contractor shall be required to comply with all security policies/requirements of the Aleda E. Lutz VAMC. All security policies/requirements must be met, and employees cleared prior to the contractor performing work under this contract. Employees that cannot meet the security and clearance requirements shall not be allowed to perform work under this contract.

4. It is the responsibility of the contractor’s personnel to park in the appropriate designated parking areas. Parking information shall be coordinated with each facility COTR.

5. Aleda E. Lutz VA Medical Center does not validate or make reimbursement for parking violations of the contractor’s personnel under any circumstance.

F. INTERFERENCE TO NORMAL FUNCTION: Contractor may be required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment and carts.

1. In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the government.

2. Contractor personnel shall inform the COTR or the designee of the need to gain access to secured areas. If access is required to secure areas, prearranged scheduling will be made with COTR or designee.

G. QUANTITIES/LOCATIONS OF MATTING

The Saginaw VA Medical Center shall be responsible for replacing any mats that have been moved and lost. The contractor shall be responsible for reporting any missing mats immediately, in writing, to the COR, same day as service.

Matting Requirement Listing:

Aleda E. Lutz VA Medical Center Location

CARPET

Bldg. 1 Basement Bldg. 1 1st Floor Bldg. 1 2nd Floor Bldg. 22 Basement Bldg. 22 1st Floor Bldg. 22 2nd Floor

Elevator 3x10 (1) 4x8 (3) Red/Blue PACT Team 3x5 (3) Waiting Area 3x10 (2) North Exist 3x10 (3) Side Entrance 4x8 (1) Elevators 4x6 (2)

FMS

3x10 (2) 4x8 (2) Urgent Care 3x5 (3)

South Exist 3x10 (1) Elevators 4x6 (2) Recreation 3x5 (1) 3x10 (1)

Stairwell S1 3x5 (1) 4x8 (1) Main entrance 4x8 (3) WINTER

Elevators 4x6 (2) Stairwell Loading Dock 3x8 (1)

Agent Cashier 4x6 (2)

Main Entrance 4x6 (2) WINTER 3x10 (2)

Ambulance Entrance 4x6 (2) WINTER 3x10 (2)

Canteen 3x10 (2) 4x6 (4)

Atrium 4x8 (2)

4x6 (1) 3x10 (1)

3x5 (1) 4x6 (4) 3x5 (2) 3x8 (1) 3x5 (2)

4x6 (3) 3x5 (1) 3x10 (2)

KITCHEN ANTI-SLIP