36C25019Q1352-000.docx

FedBizOpps Presolicitation Notice

CLASSIFICATION CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE (MM-DD-YYYY)

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field FedBizOpps Presolicitation Notice Rev. March 2010 S Entrance Entrance Mats -Base + 4 OY's 11/01/2019-10/31/2024 - Saginaw VA Medical Center 48105 36C25019Q1352 10-10-2019 N 812332 Department of Veterans Affairs Ann Arbor Healthcare System Network Contracting Office 10 2215 Fuller Road Ann Arbor MI 48105 Wendy.Stewart@va.gov Saginaw VA Medical Center 1500 Weiss Street Saginaw, MI 48602

USA

The Department of Veterans Affairs, Network Contracting Office 10, located at 24 Frank Lloyd Wright Drive, Lobby M, Suite 2200, in Ann Arbor, MI 48105, intends to post a solicitation for Entrance Mats for the Saginaw VA Medical Center located at 1500 Weiss Street in Saginaw, MI 48602, on September 27, 2019. The period of performance shall be Base Year 11/01/2019-10/31/2020 and for Four (4) One Year (1) Options 10/01/2020-10/31/2024 in strict accordance with the terms, conditions and provisions of the contract solicitation, NAICS Code 812332. This solicitation is open to all SDVOSB’s.

To be qualified as a SDVOSB, contractor must be registered and certified in VETBIZ.

Statement of Work (SOW)

A. GENERAL:

Furnish all labor, supervision, materials, and equipment necessary to provide mat rental, cleaning and placement at specified locations throughout the Aleda E. Lutz VA Medical Center weekly, on a one-for-one exchange basis. Work includes all execution, implementation, cleaning, transportation servicing and replacement of floor mats to be provided to the Aleda E. Lutz VA Medical Center Main Bldg.; Bldgs. 1, 2, 3, 4, 6, 9, 22, 30, 38 located at 1500 Weiss St Saginaw, MI. The Aleda E. Lutz VA Medical Center is seeking one base year with four one-year options.

WORK HOURS:

1. Normal Work Hours: The service schedule will be developed between the contractor and Contractor’s Technical Representative (COTR) prior to any service being performed. Generally, work will be performed prior to the start of the Medical Centers work day so that trucks and pickups will not interfere with the facility’s functions.

2. National Holidays: The ten holidays observed by the Federal Government are: New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day and Christmas Day and any other day specifically declared by the President of the United States to be a national holiday.

B. SPECIFICATIONS:

1. Contractor shall provide contractor owned mats for all entrance ways specified in this contract. The mats shall be of a quality and condition acceptable to the VA. Mats shall be free of stains, tears and holes. Mats with minor tears, open seams, etc. are not acceptable. Mats that do not lay flat pose a safety hazard and will not be accepted for use at this facility. The company name and logo or other suitable means of identification must be clearly labeled on the underside of all mats.

2. All entrance matting must be of the same color. Winter and summer matting shall be in the dark brown color family, examples of color types that would be approved: Walnut, Chocolate, Chestnut Brown, Autumn Brown. A speckled pattern mixed with black and gray is acceptable if the foremost color is a dark brown.

3. Mats shall be heavy traffic, rubber-backed, dirt and moisture trapping pile entrance mats. The color of the mats is to be determined by the VA prior to implementation of the contract. Beveled edge to meet ADA act. Certified High Traction by the National Floor Safety Institute.

4. Anti-fatigue/slip mats must be rubber, have a beveled edge, grease and oil resistant, anti-microbial, and have the ability to allow water to drain through.

5. All mats must have appropriate backing for where they will be placed, (i.e. smooth back for tiled areas, gripper back for carpeted areas).

6. The Medical Center reserves the right to move matting either temporarily or permanently due to construction or other requirements. Notification in writing must be made to contractor by the COR and adjustments made to the identified new locations.

7. All entrance matting must be exchanged one for one, with cleaned mat of same size, color and quality, one (1) time per week during the winter months, (November 1st through March 31st). Winter entrance matting shall be scrapper mat designed to hold excess moisture, dirt and winter debris, with raised nubs that are resistant to crushing. COR will approve type of matting before placement. Locations of “winter” matting placement annotated in Matting Requirement Listing, summer mats shall be removed from service by contractor and exchanged with “winter” matting of similar size.

8. All entrance matting must be exchanged one for one, with clean mat, one (1) time per month, within the 1st week of each month (April 1st through October 31st). Set day and time of schedule for delivery mist be agreed upon between COR and Contractor.

9. Contractor must be capable to add additional mats at request of contracting officer for new locations that may be developed at the Saginaw VA Medical Center. Request for additional mats must only come from the contracting officer and must only be implemented after bilateral modification to the contract documenting quantity and price change to the contract.

10. All kitchen matting must be exchanged at a minimum of six (6) times per year, exchanges shall be spaced evenly throughout the year. Example: 1st week every two (2) months. Set day and time of schedule for delivery must be agreed upon between COR and Contractor. Damaged kitchen matting must be replaced as needed and contractor must be notified by COR of any damages/deficiencies noted related to kitchen matting throughout the terms of this contract. The color for Kitchen Mats shall be black.

D. QUALITY ASSURANCE: The Government will inspect mats daily; any found deficient in either cleanliness or wear will be requested to be removed immediately.

E. CONTRACTOR PERSONNEL BADGES AND PARKING:

1. The contractor shall provide the COTR with a list of contractor employees expected to enter the buildings to pick up confidential documents. While on VA premises, all contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility.

2. An access badge will be given to the contractor’s employee upon entrance into VA buildings. The contractor employee must safeguard the access badge and immediately report any lost, stolen, or destroyed badges to the COTR. All contract personnel must properly display their access badges. Access badges must be worn at or above the waist (facing forward.). The contractor’s employees must return the access badge(s) to the COTR or designee at the end of each pick-up process.

3. The contractor shall be required to comply with all security policies/requirements of the Aleda E. Lutz VAMC. All security policies/requirements must be met, and employees cleared prior to the contractor performing work under this contract. Employees that cannot meet the security and clearance requirements shall not be allowed to perform work under this contract.

4. It is the responsibility of the contractor’s personnel to park in the appropriate designated parking areas. Parking information shall be coordinated with each facility COTR.

5. Aleda E. Lutz VA Medical Center does not validate or make reimbursement for parking violations of the contractor’s personnel under any circumstance.

F. INTERFERENCE TO NORMAL FUNCTION: Contractor may be required to interrupt their work at anytime so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment and carts.

1. In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the government.

2. Contractor personnel shall inform the COTR or the designee of the need to gain access to secured areas. If access is required to secure areas, prearranged scheduling will be made with COTR or designee.

G. QUANTITIES/LOCATIONS OF MATTING

1. Carpet Mat

Matting Requirement Listing:

Aleda E. Lutz VA Medical Center Location

CARPET

Bldg. 1 Basement Bldg. 1 1st Floor Bldg. 1 2nd Floor Bldg. 22 Basement Bldg. 22 1st Floor Bldg. 22 2nd Floor

Elevator 3x10 (1) 4x8 (3) Red/Blue PACT Team 3x5 (3) Waiting Area 3x10 (2) North Exist 3x10 (3) Side Entrance 4x8 (1) Elevators 4x6 (2)

FMS

3x10 (2) 4x8 (2) Urgent Care 3x5 (3)

South Exist 3x10 (1) Elevators 4x6 (2) Recreation 3x5 (1) 3x10 (1)

Stairwell S1 3x5 (1) 4x8 (1) Main entrance 4x8 (3) WINTER

Elevators 4x6 (2) Stairwell Loading Dock 3x8 (1)

Agent Cashier 4x6 (2)

Main Entrance 4x6 (2) WINTER 3x10 (2)

Ambulance Entrance 4x6 (2) WINTER 3x10 (2)

Canteen 3x10 (2) 4x6 (4)

Atrium 4x8 (2)

4x6 (1) 3x10 (1)

3x5 (1) 4x6 (4) 3x5 (2) 3x8 (1) 3x5 (2)

4x6 (3) 3x5 (1) 3x10 (2)

KITCHEN ANTI-SLIP