36C25018Q9320-001.docx

36C25018Q9320 SNOW AND ICE REMOVAL SERVICES

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

583-19-1-669-0001 36C25018Q9320 08-07 -2018 Nikki Horther 260-426-5431 x 71593 08-27 -2018 1:00 Eastern Department of Veterans Affairs Network Contracting Office 10 Ft. Wayne Campus 2500 E State Blvd Fort Wayne IN 46805 X X 561730 $7.5 Million X N/A X Department of Veterans Affairs Richard L Roudebush VA Medical Center 1481 W 10th Street Indianapolis, IN 46202

Department of Veterans Affairs Network Contracting Office 10 Ft. Wayne Campus 2500 E State Blvd Fort Wayne IN 46805

Department of Veterans Affairs Financial Management System (FMS) PO Box 149971 Austin TX 78714-9971 512-242-7300 N/A X Contractor shall provide all supervision, labor, tools, equipment, vehicles, transportation and chemicals necessary for snow and ice removal services for Richard L Roudebush VA Medical Center at its properties located at 1481 W 10th Street and 2669 Cold Spring Road, Indianapolis, IN in accordance with the Performance Work Statement.

See Schedule of Supplies/Services 583-3690162-669-853300-2549 010055590 X X Nikki Horther Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: Name: ___________________________________________

Address: _________________________________________

City, State, Zip: ___________________________________

Telephone Number: ________________________________

Fax Number: _____________________________________

E-mail address: ___________________________________

DUNS: __________________________________________

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer - System For Award Management, or

[ ] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly [ ]

b. Semi-Annually [ ]

c. Other [X] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

5. SUBMISSION OF OFFER:

a. Offerors shall complete and return all information designated in:

1) Blocks 17(a) and 30(a-c) of SF 1449

2) Contract Administration Data

3) The Price/Cost Schedule, Section B

4) 52.212-1, Instructions to Offerors--Commercial Items, Quote Submission Information

5) 52.209-7, Information Regarding Responsibility Matters

6) 52.212-3, Representations and Certifications, or valid completion in SAM is acceptable

Information shall be received by the date and time specified in Block 8 of SF 1449 to be considered for award.

Sealed offers will be received at:

Department of Veterans Affairs, VANIHCS, Attn: Nikki Horther (90C), 2121 Lake Avenue, Fort Wayne, IN 46805 or if hand-carried to

Nikki Horther, VA Outpatient Annex, 2500 E State Boulevard, Room 415, Fort Wayne, IN 46805.

b. By submission of an offer, the offeror acknowledges the requirement that the prospective awardee shall be registered in the System for Award Management (SAM) database prior to award. Offerors who are not registered in SAM should consider applying for registration immediately. Registration in SAM is a requirement to conduct business with the Federal Government. If the prospective awardee is not registered in SAM within the timeframe specified by the Contracting Officer, the successful offeror may be removed from further consideration for award. Offerors can register in SAM at https://www.sam.gov.

c. Simplified Acquisition Procedures of FAR Subpart 13.5 are being used to conduct the procurement.

d. Offeror must be certified in the SAM representations and certifications in FAR 52.212-3 that the firm meets the small business size standard for the NAICS Code assigned to the procurement.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of Amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 SCHEDULE OF SUPPLIES/SERVICES

Description: Contractor shall provide all supervision, labor, tools, equipment, vehicles, transportation and chemicals necessary to provide snow and ice removal services for RLRVAMC at its properties located at 1481 W 10th St, Indianapolis IN 46202 and 2669 Cold Spring Road, Indianapolis IN 46201 in accordance with the Performance Work Statement. Period of performance is from October 1, 2018 through September 30, 2019 with four one-year option periods to be exercised at the discretion of the Government.

All prices are Firm Fixed Price

The total minimum dollar amount, or guaranteed minimum, is $1,000.00.

The maximum total of an awarded contract for Snow and Ice Removal Services shall not exceed $2,000,000.00 dollars.

Invoices shall list the line item number for each service rendered.

Schedule of Services:

Base Year: October 1, 2018 through September 30, 2019

Total Base Year

Option Year 1: October 1, 2019 through September 30, 2020

Total Option Year 1

Option Year 2: October 1, 2020 through September 30, 2021

Total Option Year 2

Option Year 3: October 1, 2021 through September 30, 2022

Total Option Year 3

Option Year 4: October 1, 2022 through September 30, 2023

Total Option Year 4

Total Base Year: ____________________________

Total Option Year 1: ____________________________

Total Option Year 2: ____________________________

Total Option Year 3: ____________________________

Total Option Year 4: ____________________________

Grand Total: ____________________________

B.3 PERFORMANCE WORK STATEMENT

Part I: General Information

A. Introduction Richard L. Roudebush VA Medical Center (RLRVAMC) has a requirement for snow and ice removal at two locations – the West 10th Street (WTS) facility at 1481 W 10th Street Indianapolis, IN 46202 and the Cold Spring Road (CSR) facility at 2669 Cold Spring Road, Indianapolis, IN 46201.

B. Background RLRVAMC provides health care to veterans of the U.S. Armed Forces. Snow and ice removal is of the utmost importance to ensure the safety of our patients, visitors and guests of the medical center.

C. Scope Contractor shall provide all supervision, labor, tools, equipment, vehicles, transportation and chemicals necessary for snow and ice removal services for RLRVAMC at its properties located at 1481 W 10th St, Indianapolis, IN 46202 and 2669 Cold Spring Road, Indianapolis, IN 46201. Snow and ice removal encompasses snow and ice removal from all designated sites, deicing from all designated areas, removal of snow and ice from all parking lots, drives, walkways, sidewalks, crosswalks and all ramps.

D. Applicable Documents Contractor shall ensure that equipment functions in conformance with the latest published edition of the regulations for the work identified. Contractors shall ensure that the application of chemicals is in conformance with the latest published edition of the regulations for the work identified.

· OSHA (29 CFR 1910.1200): Contractor shall inform employees of hazards of working with any chemicals they shall be working with. https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=standards&p_id=10099

· OSHA (29 CFR 1910.178 Powered Industrial Trucks): Contractor shall provide current training certifications for all staff operating applicable “powered industrial trucks”. https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STaNDaRDS&p_id=9828

· OSHA (29 CFR 1910 Subpart I Personal Protective Equipment): Contractor shall ensure staff wear appropriate PPE to protect their employees from injury. https://www.osha.gov/pls/oshaweb/owastand.display_standard_group?p_toc_level=1&p_part_number=1910

· EPA/State of Indiana (Clean Water Act (40 CFR 112, 116, and 117)): Any fuel, salt storage shall comply with the CWA and be added to the local spill plan as necessary. https://www.ecfr.gov/cgi-bin/text-idx?SID=611677626beed63fc8ba9781cd6469e3&mc=true&tpl=/ecfrbrowse/Title40/40cfrv24_02.tpl#0

Part II: Work Requirements

A. Joint Commission Requirements

1. Contractor shall attend an orientation meeting prior to any work on site. The Contracting Officer’s Representative (COR) shall schedule the meeting and it shall include discussion of the following topics. COR shall provide information to Contractor regarding these topics and shall document the meeting.

· Fire and Safety

· Infection control

· Disaster procedures

· Security

2. Contractor shall ensure that contractor employees receive the above information.

3. Contractor shall ensure contractor employees are fully trained and competent on the procedures and equipment used to perform the required work with the appropriate licenses.

4. Contractor shall submit to COR a written list of any sub-contractor utilized. Contractor shall update list as needed throughout the contract period. Subcontractor employees shall adhere to and comply with all requirements as contractor employees.

B. Technical Requirements Contractor shall provide all supervision, labor, tools, equipment, vehicles, transportation and chemicals necessary to provide full snow and ice removal service for Roudebush VA Medical Center for properties located at 1481 W 10th St, Indianapolis, IN 46202 and 2669 Cold Spring Road, Indianapolis, IN 46201. The parking and drive areas are approximately 10 acres of combined asphalt, concrete surfaces. In addition to the parking lot surface at WTS there are two parking garage structures and approximately 20,000 linear feet of perimeter and internal concrete sidewalks to be cleaned. Contractor shall provide adequate levels of staffing and equipment to maintain and perform services throughout a snow and ice event. Contractor shall perform at a satisfactory level simultaneously keeping priority areas clear while working on the remainder of areas of responsibilities.

1. Snow and ice removal encompasses snow and ice removal from all designated sites, deicing from all designated areas, removal of snow and ice from all parking lots, drives, walkways, sidewalks, crosswalks and all ramps. Each line item on the price schedule shall be a job or an event. Whatever effort is required to clear and keep snow and ice clear shall be invoiced as one job/event regardless of the number of passes or pushes involved. Should the snowfall exceed a snow/ice threshold while clearing the snow and ice, the event shall be invoiced at the next higher rate event. Should there be a disagreement between contractor and the agency concerning the amount of precipitation, threshold shall be determined by amount on record for Indianapolis, Indiana at the National Oceanic and Atmospheric Administration (NOAA) website. Snow and ice removal shall take place approximately between the months of November 1 through March 31 on an as needed basis. These are estimated times, contractor shall be available before November 1 and after March 31 if snow and/or ice fall has occurred. The following drawings for snow and ice removal are in Section D.

· D.2 WTS Snow Removal Site Plan with Priority Areas

· D.3 WTS Snow & Ice Removal Special Requirements

· D.4 WTS Heated Sidewalks – No Salt

· D.5 WTS Snow Holding Areas

· D.6 CSR Snow Removal with Priority Areas

2. Contractor shall remove snow and ice from all parking lots, parking structures, drives, walkways, sidewalks, crosswalks, all ramps, Porto Alegre Drive, sidewalk West of Porto Alegre Drive to the federal property boundary markers on the west side of the 10th Street property per the drawings “D.2 WTS Snow Removal Site Plan with Priority Areas” and “D.6 CSR Snow Removal with Priority Areas”. The drawings designate levels of priority for snow and ice removal for both facilities.

3. General Responsibilities

a. Contractor shall monitor, evaluate and service areas for new snow or ice; areas that may have frozen/refrozen overnight; and/or been affected by drifting snow.

b. Contractor shall treat and/or remove areas of snow, ice and possible blowing snow accumulations by 6:00 AM local time of the next day.

c. Services shall ensure a satisfactory and safe environment for patients, families, staff, and visitors during periods of snow and ice and when conditions occur that cause refreezing of melt off from previous precipitation and when conditions exist that create blowing and drifting snow from previous precipitation.

d. Contractor shall be responsible for any damages to government property and privately-owned vehicles that occur from snow and ice removal services.

e. Contractor shall immediately re-install any traffic or pedestrian safety signs, permanent bollards or security bollard/planters damaged or dislodged by the snow and ice removal plows or equipment.

f. Contractor shall remove any gravel or debris from the lawns displaced by snow plowing services.

g. Contractor shall re-grade and fill in potholes on the lawn when necessary through-out the snow and ice removal season and in the spring at the end of season. Contractor shall restore portions of damaged lawns caused by snow removal equipment and snow removal equipment and vegetation killed by snow removal chemicals.

4. Contractor shall remove snow and ice by plowing, blowing, shoveling, or other suitable means not harmful to the traffic surface to produce and maintain safe passage of pedestrians and vehicles. Contractor shall provide services to treat and plow snow, and deice all areas for snow accumulations of one-half inch or more. Precipitation that causes ice to form on surfaces shall be treated and removed immediately regardless of accumulation levels.

5. Contractor shall treat and remove by hand any snow or ice accumulations as soon as possible from around any parked cars that cannot be relocated and are plowed in by snow and ice removal equipment.

6. Contractor shall provide snow and ice removal services within two (2) hours of notification by the COR or the Chiller Plant Operator (CPO) to treat traffic surfaces and sidewalks. Contractor shall review internet and/or other means to track weather and be on site ready for snow falls of two (2) inches or more. Contractor may be at the facility before the CPO or COR calls to prepare before oncoming snow storm arrives. Contractor’s actions shall be continuous until treatment is no longer necessary. Contractor shall inspect all areas before the snow and ice removal crew leaves the facility and notify the COR or the CPO of completion of said services. COR or CPO shall verify conditions are satisfactory before releasing contractor’s crew. If Contractor’s services are found to be inadequate or incomplete or contractor’s crew departs worksite, contractor shall be responsible for satisfactory completion of services at no additional cost.

7. All high priority areas (as designated on the drawings to include facility entrances, road entrances to the campuses, sidewalks, steps, bus stops, Emergency Room/Ambulance Bay and driveway and walkways, patient loading and unloading zones) shall be kept clear of ice and snow regardless of manpower and equipment requirements.

8. When overnight snowfall is eight (8) inches or less, Contractor shall have all areas cleared no later than 6:00 AM local time.

9. When daytime or overnight snowfall is greater than eight (8) inches, blizzard or extreme icing conditions exist, contractor shall clear all areas to the best capabilities of his or her labor and equipment and focus on the designated high priority areas.

10. Contractor shall haul snow above one inch to a location as designated by the COR. Contractor shall also haul all accumulations of snow for ‘G’ and ‘C’ Lots parking structures, and the drives and sidewalks above them, to the location(s) designated by the COR regardless of levels of accumulation. When the designated location(s) are full the COR shall notify Contractor that snow shall be hauled off campus.

11. In the event of excessive accumulation from a single snow/ice event with accumulations great than twelve (12) inches, contractor shall load, haul, and deposit snow in areas on the RLRVAMC campus, when and where designated, and as approved by the COR, until first available opportunity to remove from property.

12. Snow and ice shall be removed from all hydrants and access to hydrants always kept clear.

13. Plowing and treatment of traffic surfaces both pedestrian and vehicular shall be performed by priority in accordance with drawings located in section D.

15. All sidewalks and parkways shall be plowed, treated, and always maintained to a safe and usable condition with marked priority areas completed first.

16. Treatment for paved asphalt surfaces shall be with salt; salt and sand mixture for gravel surfaces; calcium and or magnesium chlorides for concrete surfaces. Parking garages shall be treated with CMA based chemical compounds, (Calcium Magnesium Acetate). Alternative snow and ice melting compounds and liquids are acceptable at no additional cost and shall be pre-approved by COR.

17. No more than 20 tons of salt and sand shall be stored on RLRVAMC grounds at each location and shall be stored in contractor’s secured and fenced areas. Contractor shall keep a minimum of 80 bags of snow melt compounds for concrete surfaces at the facility. Contractor shall provide 40 bags of ice melting compound upon request by COR for emergencies. Bulk salt and sand shall be stored in contractor’s secured fenced areas. No salt or sand shall be stored on site after the winter season (i.e., April through October).

18. Speed bumps, if designated to be left in place by the COR, shall be cleared by snow blowers or shovels only. No snow plows shall be used where speed bumps are located. Contractor shall replace speed bumps, anchors and concrete below speed bumps if damage occurs due to improper removal of snow using plows, truck or other equipment.

19. Contractor shall install and maintain pedestrian safe snow stakes to mark all hydrants and fire lanes, curbing, edges of parking lots, walkways and drives prior to snow and ice removal season. Snow stakes removal after snow season shall be coordinated with the COR. Snow stakes shall be installed at corners and thereafter at minimum intervals of 20 feet for drives and parking lots and corners and thereafter at 15 feet intervals for walkways. Snow stakes shall be approved by the COR before the first snow fall. Snow stakes shall be made of sturdy fiberglass to withstand the elements, but flexible enough to bend and then return to original position. Snow stakes shall be a minimum 5/16 inches wide and 48 inches in length, one end metal-capped and the other end pointed, orange fluorescent in color with hi-visibility 360°reflectors highly visible day or night. Where perimeters of parking lots spaces are protected by parking stop bumpers snow stakes shall not be required.

20. Contractor and the COR shall inspect the parking lots, sidewalks and other designated areas for damage before the snow/ice season starts and again at the end of snow and ice removal season. The areas shall be checked and documented on a written report of the findings signed by both Contractor and COR and provided to the Contracting Officer. Listing as follows for both properties, WTS & CSR:

· Fire Hydrants

· Expansion joints on the parking garages

· Garage speed bumps

· Parking lot concrete bumpers

· Facility signage

· Parking lot storm drains

· ADA wheelchair sidewalk ramps

· Concrete curbs

21. Removal of Ice

a. Contractor shall immediately remove ice to provide secure footing or safe driving conditions. When packed ice occurs with ambient temperatures falling below deicing chemicals temperature range of usability, light sand and deicing agent mixture shall be applied to provide traction for pedestrians and vehicle traffic.

b. Areas marked as priority on the drawings shall be kept free of all ice 24 hours per day and 7 days per week. Contractor shall provide portable heating methods and if necessary, break ice up by hand to remove. All treatments shall be contractor’s responsibility and shall be provided by Contractor.

c. Contractor shall ensure that adequate sources of deicing agents are readily available throughout the duration of the contract. The price shall not be increased due to contractor’s failure to obtain deicing agents necessary to perform services.

22. Special Requirements for Parking Garages (Lots C, G and Main Drive at Atrium Entrance of WTS) Special care shall be taken for removal of snow and ice in the parking garage. Areas of concern are clearly marked on the drawing ‘WTS Snow and Ice Removal with Special Requirements for Parking Garages”.

a. Parking structures shall not be closed at any time during normal business hours of operation for snow and ice removal. Contractor shall work non-business hours to keep the structures and parking spaces clear of ice and snow. Contractor shall ensure all areas of all parking structures are free of snow and ice by 6:00 AM local time. If snow and ice accumulate during regular business hours, Contractor shall perform services in the most efficient manner.

b. Contractor shall not exceed the load limit of the Garage Parking Structures either by equipment or by combination of equipment with snow. Snow shall not be piled upon the parking structure for any reason and shall be promptly removed.

c. All areas of the parking garages shall have snow and ice removed only by a snow blade equipped with a protective rubber edge or broom. COR shall approve the rubber edging prior to use.

d. Contractor shall monitor all levels of garages for formation of ice and for snow and ice dislodged from parked cars and remove as required.

e. Vehicle Access Control Barrier Systems located at the entrances and exits of garages shall be cleared only by snow blowing or by snow shoveling. Contractor shall repair or replace if any system is damaged by improper use of snow removal equipment.

f. CMA or an approved equal shall only be used for removal of snow and ice in these areas.

g. Contractor shall remove snow and ice from the underground parking garage structure, Parking Lot ‘C”. Underground parking garage structure consists of:

· Level 1, Main drive at Atrium Entrance running North to South

· Level 2, Middle level consisting of interior parking and exterior parking. Exterior portion is designated as parking Lot ‘C’ for the facility.

· Level 3, Lower level, underground parking area.

· Contractor shall ensure all snow and ice removal services are in accordance with traffic bearing membrane manufacturer’s recommendations for care and maintenance. Manufacturer’s documents will be available for review.

· Speed bumps on and in this parking garage shall be left in place and shall be cleared by snow blowing or shoveling only. No snow plows may be used where speed bumps are located. Contractor shall replace speed bumps, anchors and concrete below speed bumps if damage occurs due to improper removal of snow using plows, truck or other equipment.

· Removal and treatment shall be completed by hand around parked cars as necessary.

h. Contractor shall remove snow and ice for the 6-floor parking garage structure Parking Lot ‘G’ for all 6 floors.

· Dumping of snow over the top of structure shall not occur.

· Special care shall be taken on the ramp leading from the 5th floor to the top deck of the lot to keep it free from ice and snow.

· Lower decks shall be kept clear of ice and snow that blows in around the perimeter of the structure. Removal and treatment shall be completed by hand around parked cars as necessary.

23. Equipment:

a. Contractor may provide secured fenced-in compound in H lot for WTS and as designated by COR at CSR for storage of equipment and bulk materials during snow and ice season. Contractor may be required to move compound, materials and equipment at the direction of the COR. Storage of bulk materials and equipment onsite is at Contractor’s discretion for their needs.

b. Contractor’s equipment shall be clearly marked with contractor’s company name and/ or logo. All equipment shall have back-up safety alarms and yellow flashing beacon lights operational at all time while equipment is running.

c. Recommended equipment requirements for a snow and ice event:

i. 8-inch snowfall or less:

· Six snow plows equipped with spreaders. Blades shall not be tilted greater than 75 degrees and shall be guarded blades (resilient rubber wear edges to protect from damaging surfaces).

· Two snow plows for CSR

· Four snow plows for WTS

· Three skid steers or front end loaders. Buckets shall have guarded resilient rubber wear edges to protect form damaging surfaces.

· One skid steer front end loader CSR

· Two skid steer front end loaders for WTS

· Four snow blowers

· One snow blower for CSR

· Three snow blowers for WTS

· Snow shovels as needed at each location

ii. 8-inch snowfall or more:

· Seven snow plows equipped with spreaders. Blades shall not be titled greater than 75 degrees and shall be guarded blades (resilient rubber wear edges to protect from damaging surfaces of garages).

· Two snow plows equipped with spreaders for CSR

· Five snow plows equipped with spreaders for WTS

· Four skid steers or front end loaders. Buckets shall have guarded resilient rubber wear edges to protect form damaging surfaces.

· One skid steer or front end loader for CSR

· Three skid steers or front end loaders for WTS

· Five snow blowers

· One snow blower for CSR

· Four snow blowers for WTS

· Snow shovels as needed at each location

24. Deliverables

a. Contractor shall provide copies of all training certifications, licenses and/or any other type of certification for personnel contractor personnel operating vehicles or heavy equipment on government property. For add-on or replacement personnel certifications and licenses shall be submitted five days after the employee is designated to work on the contract.

b. Contractor shall develop and maintain a written quality control program to ensure services are performed in accordance with commonly accepted commercial practices for safe and efficient services. Contractor shall also develop and implement as part of Quality Control procedures to identify, prevent, and ensure non-recurrence of defective and inadequate services.

c. Contractor shall provide 24-hour snow and ice removal during winter months.

d. Contractor shall respond within two hours of notification for snow/ice removal.

e. Contractors shall submit licenses and certification of training where applicable.

f. Contractor shall provide a written service ticket for all services rendered at completion of service.

g. Contractor shall provide 40 bags ice melting compound.

h. Contractor shall provide written list of subcontractors.

i. Contractor shall provide written damage reports when applicable.

C. Protection of Government Property

1. Contractor shall be responsible for any damages to government property and privately owned vehicles that occur during the performance of contracted services. Contractor shall take care to protect government property and privately owned vehicles.

2. Contractor shall be responsible for any damage to exterior porches, patio areas, walkways and pathways, vegetation, turf, concrete curbs, sidewalks, ramps, expansion joints, signage and sign poles, emergency call boxes, wall mounted items on the exterior of buildings, storm drains, utilities serving the facility, manhole and utility access covers, trench drains, bollards, flower beds, shrubbery, trees, speed bumps, parking space stops and any government property incurred during the performance of the contract.

3. All damage shall be reported in writing to the Contracting Officer and COR within the same business day of the occurrence and shall be noted on the service ticket. Report of damage shall be reported to the COR or CPO within one hour or immediately if said damage results in a safety hazard and needs immediate attention.

4. Damage resulting from Contractor operations shall be repaired by Contractor to the satisfaction of the Contracting Officer at no additional cost to the Government.

5. A written list of damages and proposed corrections shall be provided to Contracting Officer and COR at weekly intervals throughout the duration of this contract. The COR shall notify Contractor and Contracting Officer of any damage(s) after services have been performed which are not noted on contractor’s report of damage and service ticket.

6. All repairs listed on damage report shall be approved by COR before commencement of any repairs.

Part III: Supporting Information

A. Security

1. The C&A requirements do not apply and a Security Accreditation Package is not required. Contractor shall complete the vendor credentialing process and all employees shall receive VA issued contractor badges through Police Services before beginning any work at the site. All contractors shall display VA issued contractor badges while onsite. Temporary badges shall be available at 1481 W 10th Street, Indianapolis, IN 46202, Building 5 while processing.

2. Contractor’s employees shall wear visible identification and company uniforms approved by the COR while on the premises of RLRVAMC.

3. Contractor shall ensure that contractor’s activities at no time impede or jeopardize the safety and well-being of RLRVAMC patients, guests, or employees.

4. Contractor shall park in the appropriate designated parking areas. Information on parking is available from the RLRVAMC Police Section.

5. RLRVAMC shall not invalidate or make reimbursement for parking violations of Contractor under any conditions.

6. Contractor shall only smoke or use smokeless Tobacco in designated areas. Areas are clearly posted on the facility grounds.

7. Contractor shall not possess weapons on RLRVAMC property.

8. Enclosed containers, including tool kits, shall be subject to search. Violations of RLRVAMC regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court

B. Place of Performance:

WTS - 1481 West 10th Street, Indianapolis, IN 46202 CSR - 2669 Cold Spring Road, Indianapolis, IN 46201

C. Period of Performance:

Period of performance is from October 1, 2018 through September 30, 2019 with four one-year option periods to be exercised at the discretion of the Government.

D. Government-Furnished Property None

E. Qualifications of Key Personnel

· Vehicle operators shall have valid state issued driver’s license.

· Heavy equipment operators shall be trained and experienced.

· Contractor shall provide qualified supervision and management to ensure quality and effective control of service work being performed for the Agency.

F. Hours of Work:

VA normal business hours are 7:00 a.m. to 4:30 p.m., Monday through Friday, excluding the National Holidays listed below and any other day declared a National Holiday by the President of the United States:

Contractor shall provide snow and ice removal, snow removal from campus and deicing services twenty-four (24) hours per day, seven (7) days per week including holidays.

G. Check In:

All Contractor personnel shall check-in with the COR during normal business hours or the Chiller Plant Operator (CPO) after hours and weekends in Building 22 and sign the Contractor’s Log. Contractor personnel shall provide a written service ticket for all services rendered at completion of service. Timely payment of invoices shall depend on submission of service tickets documenting completion of services rendered.

· During normal business hours, the COR or CPO shall contact Contractor when non-scheduled service is needed.

· During non-business hours, the CPO shall contact Contractor when non-scheduled service is needed.

· Supervisor shall pick up a Government owned radio at engineering Bldg. 5 before performing any snow and ice removal, snow hauling or deicing services.

· Supervisor shall return radio to COR or CPO upon departure and checkout.

· Shall be responsible for any repairs to damaged radios.

36C25018Q9320 SNOW AND ICE REMOVAL SERVICES

· Shall be responsible for the total cost of a lost or destroyed radio and battery. The cost of a single radio and battery is $3,500. Contractor shall replace a lost or destroyed radio and battery within 30 days.

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SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (JAN 2017)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual…