36C25018Q0605-012.pdf

Department of Veterans Affairs Louis Stokes Cleveland VA Medical Center

WADE PARK

10701 East Blvd. Cleveland, Ohio 44106

TECHNICAL SPECIFICATIONS

REPLACE 3A FLOORING PROJECT

#541-18-507

Bid Issue Submission February 26, 2018

BID ISSUE

FEBRUARY 26, 2018

VAMC WADE PARK

REPLACE 3A FLOORING

Project No. 541-18-507

TABLE OF CONTENTS

00 01 10-1

DEPARTMENT OF VETERANS AFFAIRS

VHA MASTER SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

DIVISION 00 - SPECIAL SECTIONS PAGES

00 01 00 Table of Contents 2 00 01 15 List of Drawing Sheets 1

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 30 01 32 16.15 Project Schedules (Small Projects – Design/Bid/Build) 11 01 33 23 Shop Drawings, Product Data, and Samples 9 01 35 26 Safety Requirements 104 01 42 19 Reference Standards 7 01 74 19 Construction Waste Management 7 01 81 11 Sustainable Design Requirements 15

DIVISION 02 – EXISTING CONDITIONS

02 41 00 Demolition 4

DIVISION 03 – CONCRETE – Not Used

DIVISION 04 – MASONRY – Not Used

DIVISION 05 – METALS – Not Used

DIVISION 06 – WOOD,PLASTICS AND COMPOSITES – Not Used

DIVISION 07 - THERMAL AND MOISTURE PROTECTION – Not Used

DIVISION 08 – OPENINGS – Not Used

DIVISION 09 – FINISHES

09 05 16 Subsurface Preparation for Floor Finishes 7 09 65 13 Resilient Base and Accessories 4 09 65 16 Resilient Sheet Flooring 4

DIVISION 10 – SPECIALTIES – Not Used

DIVISION 11 – EQUIPMENT – Not Used

VAMC WADE PARK

REPLACE 3A FLOORING

Project No. 541-18-507

00 01 10-2

DIVISION 12 – FURNISHINGS – Not Used

DIVISION 13 - SPECIAL CONSTRUCTION – Not Used

DIVISION 14 – CONVEYING EQUIPEMENT – Not Used

DIVISION 21 - FIRE SUPPRESSION – Not Used

DIVISION 22 – PLUMBING – Not Used

DIVISION 23 – HEATING, VENTILATING, AND AIR

CONDITIONING (HVAC) – Not Used

DIVISION 25 – INTEGRATED AUTOMATION – Not Used

DIVISION 26 – ELECTRICAL – Not Used

DIVISION 27 – COMMUNICATIONS – Not Used

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY – Not Used

DIVISION 31 – EARTHWORK – Not Used

DIVISION 32 – EXTERIOR IMPROVEMENTS – Not Used

DIVISION 33 – UTILITIES – Not Used

DIVISION 34 – TRANSPORTATION – Not Used

DIVISION 48 – Electrical Power Generation – Not Used

VAMC WADE PARK

REPLACE 3A FLOORING

Project No. 541-18-507

LIST OF DRAWINGS

00 01 15 - 1

SECTION 00 01 15

LIST OF DRAWINGS

The drawings listed below accompanying this specification form a part of the contract.

Drawing No. Title

ARCHITECTURAL

1-01 Partial 3nd Floor Demolition Plan

1-02 Partial 3rd New Work – Floor Pattern Plan

- - - E N D - - -

GENERAL REQUIREMENTS

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VAMC WADE PARK

REPLACE 3A FLOORING

Project No. 541-18-507

1.1 SAFETY REQUIREMENTS

1.2 GENERAL INTENTION

1.3 STATEMENT OF BID ITEMS

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

1.5 CONSTRUCTION SECURITY REQUIREMENTS

1.6 OPERATIONS AND STORAGE AREAS

1.7 ALTERATIONS

1.8 DISPOSAL AND RETENTION

1.9 RESTORATION

1.10 LAYOUT OF WORK

1.11 USE OF ROADWAYS

1.12 TEMPORARY USE OF EXISTING ELEVATORS

1.13 TEMPORARY TOILETS

1.14 AVAILABILITY AND USE OF UTILITY SERVICES

1.15 INSTRUCTIONS

ATTACHMENTS

OSHA Requirements and Safety and Health Regulations - Attachment 1 Pre Construction Risk Assessment - Attachment 2 Construction Safety Poster - Cleveland VA - Attachment 3 Interim Life Safety Risk Assessment Form - Attachment 4 Contractor Safety and Security Orientation - Attachment 5 Job Safety Check Sheet - Attachment 6

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1.1 SAFETY REQUIREMENTS

Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Project Description: This is a single-phased project located at the third floor of the Louis Stokes Cleveland VA Medical Center that will remove approximately 3,600 square feet of the existing sheet luxury vinyl tile plank flooring, carpet flooring and associated wall base in the East Wing

(3A), north corridor and some adjacent rooms. The project will prepare the existing flooring substrate to receive new sheet vinyl flooring with coved base. This project will provide new transition strip material between new and existing flooring materials. The project is currently under construction to convert the area from the SICU function to accommodate the

Hemo-Dialysis and Respiratory Therapy groups and the new Flooring work will be a component of this larger project.

1. Contractor shall completely prepare project site for building operations, including demolition, and furnish labor and materials and perform work for the Replace 3A Flooring project as required by drawings and specifications.

B. Visits to the site by Bidders will be in accordance with FAR clause

“52.236-27 Site Visits.”

C. Before placement and installation of work subject to tests by testing laboratory retained and paid for by the Contractor, the Contractor shall notify the COR in sufficient time to enable testing laboratory personnel to be present at the site in time for proper taking and testing of specimens and field inspection. Such prior notice shall be not less than three work days unless otherwise designated by the COR.

D. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

1. Contractor shall designate a full time superintendent dedicated solely to this project and who will be on site for the duration of the project.

E. Prior to commencing work, general contractor shall provide proof that a

OSHA certified “competent person” (CP) (29 CFR 1926.20(b)(2) will maintain a presence at the work site whenever the general or subcontractors are present.

1. General Contractor shall designate a full time superintendent dedicated solely to the project and who will be on site for the

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duration of the project.

F. Training:

1. All employees of general contractor or subcontractors shall have the following required hours of OSHA certified Construction Safety course and /or other relevant competency training, as determined by VA CP with input from the ICRA team.

a. Superintendent: 30 hours

b. All other Workers: 10 hours

2. Submit training records of all such employees for approval before the start of work.

1.3 STATEMENT OF BID ITEMS

General Contractor shall refer to solicitation for bid item descriptions.

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. AFTER AWARD OF CONTRACT, zero (0) sets of specifications and drawings will be furnished.

B. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

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1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. For working outside the “regular hours” as defined in the contract, the General Contractor shall give 3 days' notice to the Contracting

Officer so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting Officer.

4. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

C. Key Control:

1. The General Contractor shall provide duplicate keys and lock combinations to the COR for the purpose of security inspections of every area of project including tool boxes and parked machines and take any emergency action.

2. The General Contractor shall turn over all permanent lock cylinders to the VA locksmith for permanent installation. See Section 08 71 00, DOOR HARDWARE and coordinate.

3. All construction doors/access doors must use VA key system and remain locked at all times from the corridor/exterior side.

D. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

2. No parking is available at Medical Center for contractors and

Contractor commuter vehicles shall be parked off-site.

1.6 OPERATIONS AND STORAGE AREAS

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the

Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. The Contractor shall, under regulations prescribed by the Contracting

Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting

Officer. When materials are transported in prosecuting the work, 01 00 00 - 5

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vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

C. Working space and space available for storing materials shall be as determined by the COR.

D. Workmen are subject to rules of Medical Center applicable to their conduct.

E. Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by COR where required by limited working space.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of

Veterans Affairs in quantities sufficient that do not impede with

Medical Center activities. Provide unobstructed access to Medical

Center areas required to remain in operation.

3. All noise generating operations which are disruptive to Hospital operations as determined by the COR, including but not limited to cutting of ceilings, walls and floor coring, drilling etc., shall be scheduled during weekends or between 6:00 PM and 7:00 AM on weekdays, unless otherwise determined by COR. Include all premium time charges in Bid.

F. Phasing:

1. The work for this project is intended to be accomplished in multiple phases as described by the Drawings. If the Contractor elects to create additional phases, Contractor shall furnish the COR with a schedule of approximate phasing dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR two weeks in

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advance for final approval of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such dates to ensure accomplishment of this work in successive phases mutually agreeable to COR and Contractor. Final inspection of each phase before moving to the next phase will be required through the

Contracting Officer and COR.

2. The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur.

It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks.

3. To insure proper execution of each phase, Contractor shall furnish the COR with a schedule of approximate phasing dates on which the

Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the

COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such phasing dates to insure accomplishment of this work in successive phases mutually agreeable to COR and Contractor.

G. When a section of the building is turned over to Contractor, Contractor shall accept entire responsibility therefore.

1. Contractor shall maintain a minimum temperature of 4 degrees C (40 degrees F) at all times, except as otherwise specified.

2. Contractor shall maintain in operating condition existing fire protection and alarm equipment. In connection with fire alarm equipment, Contractor shall make arrangements for pre-inspection of site with Fire Department or Company (Department of Veterans Affairs or municipal) whichever will be required to respond to an alarm from

Contractor's employee or watchman.

3. Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered. Contractor shall permit access to Department of Veterans

Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment.

These routes whether access or egress shall be isolated from the

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construction area by temporary partitions and have walking surfaces, lighting etc to facilitate patient and staff access. Coordinate alteration work in areas occupied by Department of Veterans Affairs so that Medical Center operations will continue during the construction period.

H. Utilities Services: Maintain existing utility services for Medical

Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services.

Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR.

1. No utility service such as water, gas, medical gases, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR. Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without the

Medical Center Director’s prior knowledge and written approval. Refer to specification Sections 26 05 11, REQUIREMENTS FOR ELECTRICAL

INSTALLATIONS, and 27 05 11 REQUIREMENTS FOR COMMUNICATIONS

INSTALLATIONS for additional requirements.

2. Contractor shall submit a request to interrupt any such services to

COR, in writing, three (3) work/business days in advance of a minor shut down and two (2) weeks in advance of a major interruption.

Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical Center. Interruption time approved by Medical Center may occur at other than Contractor's normal working hours.

4. Major interruptions of any system, including crane and dock usage, must be requested, in writing, at least 14 calendar days prior to the desired time and shall be performed as directed by the COR.

5. In case of a contract construction emergency, service will be interrupted on approval of COR. Such approval will be confirmed in writing as soon as practical.

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6. All utility service shutdowns such as water, gas, medical gasses, steam, sewers, electricity, or fire protection shall occur during off-hours or weekends at no additional cost to the Government.

I. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, which are to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged 6" beyond the project boundary line. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions; so that they are completely behind the finished surfaces.

J. To minimize interference of construction activities with flow of Medical

Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

2. Method and scheduling of required cutting, altering and removal of existing roads, walks and entrances must be approved by the COR.

K. Coordinate the work for this contract with other construction operations as directed by COR. This includes the scheduling of traffic and the use of roadways, as specified in Article, USE OF ROADWAYS.

1.7 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the COR of areas of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by both, to the Contracting Officer. This report shall list by rooms and spaces:

1. Existing condition and types of resilient flooring, doors, windows, walls and other surfaces not required to be altered throughout affected areas of building.

2. Existence and conditions of items such as plumbing fixtures and accessories, electrical fixtures, equipment, venetian blinds, shades, etc., required by drawings to be either reused or relocated, or both.

3. Any discrepancies between drawings and existing conditions at site.

4. Designated areas for working space, materials storage and routes of access to areas within buildings where alterations occur and which have been agreed upon by Contractor and COR.

B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of COR, to be in such condition that their use is impossible or impractical, shall be

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furnished and/or replaced by Contractor with new items in accordance with specifications which will be furnished by Government. Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause entitled

"DIFFERING SITE CONDITIONS" (FAR 52.236-2) and "CHANGES" (FAR 52.243-4 and VAAR 852.236-88).

C. Protection: Provide the following protective measures:

1. Wherever existing roof surfaces are disturbed they shall be protected against water infiltration. In case of leaks, they shall be repaired immediately upon discovery.

2. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled and equipment moved and/or relocated.

3. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

1.8 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Reserved items which are to remain property of the Government are identified by attached tags or noted on drawings or in specifications as items to be stored. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re-installation and reuse. Store such items where directed by COR.

2. Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center.

3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation.

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1.9 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COR.

Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged.

Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workmen to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are indicated on drawings and which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with Bid Solicitation GENERAL

CONDITIONS.

1.10 LAYOUT OF WORK

A. The Contractor shall lay out the work indicated on the drawings, and shall be responsible for all measurements in connection with the layout.

The Contractor shall furnish, at Contractor's own expense, all templates, platforms, equipment, tools, materials, and labor required to lay out any part of the work.

1.11 USE OF ROADWAYS

A. For hauling, use only established public roads and roads on Medical

Center property. When necessary to cross curbing, sidewalks, or similar construction, they must be protected by well-constructed bridges.

1.12 TEMPORARY USE OF EXISTING ELEVATORS

A. Use of existing elevators for handling building materials and

Contractor's personnel will be permitted subject to following provisions:

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1. Contractor makes all arrangements with the COR for use of elevators.

The COR will ascertain that elevators are in proper condition.

Contractor may use elevators for daily use for personnel only between the hours of 7:00 am and 6:00 pm and for special nonrecurring time intervals when permission is granted. Personnel for operating elevators will not be provided by the Department of Veterans Affairs.

2. Contractor to develop a proposed elevator usage plan for review and approval by COR.

3. Contractor covers and provides maximum protection of following elevator components:

a. Entrance jambs, heads soffits and threshold plates.

b. Entrance columns, canopy, return panels and inside surfaces of car enclosure walls.

c. Finish flooring.

4. If brake lining of elevators are excessively worn or damaged during temporary use, they shall be removed and replaced by new brake lining.

5. All parts of main controller, starter, relay panel, selector, etc., worn or damaged during temporary use shall be removed and replaced with new parts, if recommended by elevator inspector after elevator is released by Contractor.

6. Place elevator in condition equal, less normal wear, to that existing at time it was placed in service of Contractor as approved by

Contracting Officer.

1.13 TEMPORARY TOILETS

A. Contractor may have for use of Contractor's workmen, such toilet accommodations as may be assigned to Contractor by the COR. Contractor shall keep such places clean and be responsible for any damage done thereto by Contractor's workmen. Failure to maintain satisfactory condition in toilets will deprive Contractor of the privilege to use such toilets.

1.14 AVAILABILITY AND USE OF UTILITY SERVICES

A. Electricity (for Construction and Testing): Furnish all temporary electric services.

1. Obtain electricity by connecting to the Medical Center electrical distribution system. The Contractor shall meter and pay for electricity required for electric cranes and hoisting devices, electrical welding devices and any electrical heating devices providing temporary heat. Electricity for all other uses is available at no cost to the Contractor.

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B. Water (for Construction and Testing): Furnish temporary water service.

1. Obtain water by connecting to the Medical Center water distribution system. Provide reduced pressure backflow preventer at each connection. Water is available at no cost to the Contractor.

2. Maintain connections, pipe, fittings and fixtures and conserve water-use so none is wasted. Failure to stop leakage or other wastes will be cause for revocation (at COR's discretion) of use of water from

Medical Center's system.

1.15 INSTRUCTIONS

A. Contractor shall furnish Maintenance and Operating manuals (hard copies and electronic) and verbal instructions when required by the various sections of the specifications and as hereinafter specified.

B. Manuals: Maintenance and operating manuals (one hard copy each and one electronic copy each) for each separate piece of equipment shall be delivered to the COR coincidental with the delivery of the equipment to the job site. Manuals shall be complete, detailed guides for the maintenance and operation of equipment. They shall include complete information necessary for starting, adjusting, maintaining in continuous operation for long periods of time and dismantling and reassembling of the complete units and sub-assembly components. Manuals shall include an index covering all component parts clearly cross-referenced to diagrams and illustrations. Illustrations shall include "exploded" views showing and identifying each separate item. Emphasis shall be placed on the use of special tools and instruments. The function of each piece of equipment, component, accessory and control shall be clearly and thoroughly explained. All necessary precautions for the operation of the equipment and the reason for each precaution shall be clearly set forth.

Manuals must reference the exact model, style and size of the piece of equipment and system being furnished. Manuals referencing equipment similar to but of a different model, style, and size than that furnished will not be accepted.

C. Instructions: Contractor shall provide qualified, factory-trained manufacturers' representatives to give detailed instructions to assigned

Department of Veterans Affairs personnel in the operation and complete maintenance for each piece of equipment. All such training will be at the job site. These requirements are more specifically detailed in the various technical sections. Instructions for different items of equipment that are component parts of a complete system, shall be given in an integrated, progressive manner. All instructors for every piece of

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component equipment in a system shall be available until instructions for all items included in the system have been completed. This is to assure proper instruction in the operation of inter-related systems. All instruction periods shall be at such times as scheduled by the COR and shall be considered concluded only when the COR is satisfied in regard to complete and thorough coverage. The Department of Veterans Affairs reserves the right to request the removal of, and substitution for, any instructor who, in the opinion of the COR, does not demonstrate sufficient qualifications in accordance with requirements for instructors above.

OSHA Requirements and Safety and Health Regulations - Attachment 1

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OSHA Requirements and Safety and Health Regulations

PART 1 - OSHA Requirements

1.1 General

A. Contractors are required to comply with the Occupational Safety and Health Act of 1970.

This will include the safety and health standard found in Code of Federal Regulations (CFR) 1910 and 1926. Copies of those standards can be obtained from the Superintendent of Documents, U.S. Government Printing Office, Washington, D.C., 20420.

B. In addition, Contractor will be required to comply with other applicable Medical Center policies and safety regulations. These policies and regulations will be presented to the Contractor at the pre-construction meeting. Each of the Contractor’s employees will be required to read the statement of policies and regulations, and sign an acknowledgment that such policies and regulations are understood. Signed acknowledgment will be returned to the Contracting Officer Representative.

C. Contractors involved with the removal, alteration or disturbance of asbestos-type insulation or materials or lead paint will be required to comply strictly with the regulations found in CFR 1910.1001 and the appropriate Environmental Protection Agency (EPA) lead regulations regarding disposal of asbestos or lead paint. Assistance in identifying asbestos or lead can be requested from the Medical Center’s Industrial Hygienist and the COR.

D. Contractors entering locations of asbestos contamination or lead paint residue (i.e., pipe, basements, walls, windows) shall be responsible for providing respiratory protection to their employees and ensuring respirators are worn in accordance with the Occupational Safety and Health Administration (OSHA) [CFR 1910.1001(g)]. Asbestos-or lead paint-contaminated areas shall be defined on project drawings. The minimum equipment requirements will be a half-mask air-purifying respirator equipped with high efficiency filters and disposable coveralls, or as determined by air monitoring results.

E. Contractor, along with other submittals and at least two weeks prior to bringing any materials on-site, must submit a complete list of chemicals the Contractor will use and Material Safety Data Sheets (MEDS) for all hazardous materials as defined in OSHA 1910.1200(d), Hazard Determination. Contracting Officer shall have final approval of all materials brought on site.

F. The Contractor will be held solely responsible for the safety and health of their employees.

The contractor will also be held responsible for protecting the health and safety of the VA Community (patients, staff, and visitors) from the unwanted effects of construction. VA staff will monitor the Contractor's performance in complying with all safety and health aspects of the project. Severe or constant violations may result in an immediate work stoppage or request for a Compliance Officer from the Occupational Safety and Health Administration.

G. During all phases of demolition, construction and alterations, Contractors are required to understand and strictly follow National Fire Protection Association (NFPA) 241, Standard for Safeguarding Construction, Alteration and Demolition Operations. The Medical Center’s

OSHA Requirements and Safety and Health Regulations - Attachment 1

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Safety and Occupational Health Specialist or Industrial Hygienist will closely monitor the work area for compliance. Appropriate action will be taken for non-compliance.

PART 2 - Specific VA Medical Center Fire and Safety Policies, Procedures and Regulations

2.1 Introduction.

A. The safety and fire protection of patients, employees, members of the public and government is one of continuous concern to this Medical Center.

B. Contractors, their supervisors and employees are required to comply with Medical Center policies to ensure the occupational safety and health of all. Failure to comply may result in work stoppage.

C. While working at this Medical Center, contractors are responsible for the occupational safety and health of their employees. Contractors are required to comply with the applicable OSHA standards found in 29 CFR 1910 for general industry and 29 CFR 1926 for construction.

Failure to comply with these standards may result in work stoppage and a request to the Area Director of OSHA for a Compliance Officer to inspect your work site.

D. Contractors are to comply with the requirements found in the National Fire Protection

Association (NFPA) 241, Building Construction and Demolition Operation, and NFPA 51B, Fire Prevention in Use of Cutting and Welding Processes.

E. Questions regarding occupational safety and health issues can be addressed to the Medical

Center Safety and Occupational Health Specialist (ext. 4172) or Industrial Hygienist (ext.

4628).

F. Smoking is not permitted in any interior areas of the Medical Center, including all interior stairwells, tunnels, construction and/or service/maintenance sites. Compliance with this policy by your direct and subcontracted labor force is required.

2.2 Hazard Communication

A. Contractors shall comply with OSHA Standard 29 CFR 1926.59, Hazard Communication.

B. Contractors shall submit to the VA Safety Officer, copies of MSDS covering all hazardous materials to which the Contractor and VA employees are exposed.

C. Contractors shall inform the Safety Officer of the hazards to which VA personnel and patients may be exposed.

D. Contractors shall have a written Hazard Communication Program available at the construction site, which details how the Contractor will comply with 29 CFR 1926.59.

2.3 Fires

OSHA Requirements and Safety and Health Regulations - Attachment 1

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FEBRUARY 26, 2018

VAMC WADE PARK

A. All fires must be reported. In the event of a fire in your work area, use the nearest pull box station, and also notify Medical Center staff in the immediate area. Emergency notification can also be accomplished by dialing ext. 2222.

B. Be sure to give the exact location from where you are calling and the nature of the emergency. If a Contractor experiences a fire that was rapidly extinguished by your staff, you still must notify the Construction Safety Officer (ext. 4172) within an hour of the event so that an investigation of the fire can be accomplished.

2.4 Fire Alarms, Smoke Detection and Sprinkler System

If the nature of your work requires the deactivation of the fire alarm, smoke detection or sprinkler system, you must notify the Safety Office. Notification must be made well in advance so that ample time can be allowed to deactivate the system and provide alternative measures for fire protection. Under no circumstance is a Contractor allowed to deactivate any of the fire protection systems in this Medical Center.

2.5 Smoke Detectors

False alarms will not be tolerated. You are required to be familiar with the location of the smoke detectors in your work area. When performing cutting, burning or welding or any other operations that may cause smoke or dust, you must take steps to temporarily cover smoke detectors in order to prevent false alarms. Failure to take the appropriate action will result in the Contracting Officer assessing actual costs for government response for each false alarm that is preventable. Prior to covering the smoke detectors, the Contractor will notify the Safety Officer, who will also be notified when the covers are removed.

2.6 Hot Work Permit

A. Hot work is defined as operations including, but not limited to, cutting, welding, thermal welding, brazing, soldering, grinding, thermal spraying, thawing pipes or any similar situation. If such work is required, whenever possible the Contractor must notify the COR no less than one day in advance of such work. The Competent Hot Work Supervisor (CHWS) will inspect the work area and issue a Hot Work Permit, authorizing the performance of such work.

B. All hot work will be performed in compliance with the Engineering Service Policy 138-047 regarding Hot Work Permits and NFPA 241, Safeguarding Construction, Alternation and Demolition Operations; and NFPA 51B, Fire Prevention in Use of Cutting and Welding Processes; and applicable OSHA standard. A hot work permit will only be issued to individuals familiar with these regulations.

C. A Hot Work Permit will be issued only for the period necessary to perform such work. In the event the time necessary will exceed one day, a Hot Work Permit may be issued for the period needed; however, the CHWS will inspect the area daily. Hot Work Permit will apply only to the location identified on the permit. If additional areas involve hot work, then additional permits must be requested.

OSHA Requirements and Safety and Health Regulations - Attachment 1

BID ISSUE

FEBRUARY 26, 2018

VAMC WADE PARK

D. Contractors will not be allowed to perform hot work processes without the appropriate permit.

E. Any work involving the Medical Center’s fire protection system will require advance notification. Under no circumstance will the Contractor or employee attempt to alter or tamper with the existing fire protection system.

F. Thirty minutes following completion of the hot work, the Fire Watch will perform an inspection of the area to confirm that sparks or drops of hot metal are not present.

2.7 Temporary Enclosures

Only non-combustible materials will be used to construct temporary enclosures or barriers at this Medical Center. Plastic materials and fabrics used to construct dust barriers must conform to NFPA 701, Standard Methods of Fire Tests for Flame-Resistant Textiles and Films.

2.8 Flammable Liquids

All flammable liquids will be kept in approved safety containers. Only the amount necessary for your immediate work will be allowed in the building. Flammable liquids must be removed from the building at the end of each day.

2.9 Compressed Gas Cylinders

Compressed gas shall be secured in an upright position at all times. A suitable cylinder cart will be used to transport compressed gas cylinders. Only those compressed gas cylinders necessary for immediate work will be allowed in occupied buildings. All other compressed gas cylinders will be stored outside of buildings in a designated area. Contractors will comply with applicable standards compressed gas cylinders found in 29 CFR 1910 and 1926 (OSHA).

2.10 Internal Combustion Engine-Powered Equipment

Equipment powered by an internal combustion engine (such as saws, compressors, generators, etc.)

will not be used in an occupied building. Special consideration may be given for unoccupied buildings only if the OSHA and NFPA requirements have been met.

2.11 Powder-Activated Tools

The operator of powder-activated tools must be trained and certified to use them. Powder-activated tools will be kept secured at all times. When not in use, the tools will be locked up.

When in use, the operator will have the tool under his immediate control.

2.12 Tools

A. Under no circumstances will equipment, tools and other items of work to be left unattended for any reason. All tools, equipment and items of work must be under the immediate control of your employee.

01 00 00 - 5

OSHA Requirements and Safety and Health Regulations - Attachment 1

BID ISSUE

FEBRUARY 26, 2018

VAMC WADE PARK

B. If for some reason a work area must be left unattended, then tools and other equipment must be placed in an appropriate box or container and locked. All tool boxes, containers or any other device used for the storage of tools and equipment will be provided with a latch and padlock, and will be kept locked at all times, except for putting in and removing tools.

C. All doors to work areas will be closed and locked when rooms are left unattended. Failure to comply with this policy will be considered a violation of VA Regulations 1.218(b), Failure to comply with signs of a directive and restrictive nature posted for safety purposes, and subject to a $50.00 fine. Subsequent similar violations may result in both imposition of such a fine as well as the Contracting Officer taking action under the contract’s Accident Prevention Clause [Federal Acquisition Regulation (FAR) 52.236-13] to suspend all contract work until violations may be satisfactorily resolved, or under FAR 52.236-5, Material and Workmanship Clause, to remove from the worksite any personnel deemed by the Contracting Officer to be careless to the point of jeopardizing the welfare of facility patients or staff.

D. You must report any tools or equipment that are missing to the VA Police Department.

E. Tools and equipment found unattended will be confiscated and removed from the work area.

2.13 Ladders

Ladders must not be left unattended in an upright position. Ladders must be attended at all times or taken down, and chained securely to a stationary object.

2.14 Scaffolds

All scaffolds will be attended at all times. When not in use, an effective barricade (fence) will be erected around the scaffold to prevent use by unauthorized personnel (Reference OSHA 1926, Subpart L).

2.15 Excavations

The contractor shall comply with OSHA 1926, Subpart P. An OSHA Competent Person must be on site during the excavation. The contractor shall coordinate with the COR and utility companies prior to the excavation to identify underground utilities tanks, etc. All excavations left unattended will be provided with a barricade suitable to prevent entry by unauthorized persons.

2.16 Storage

You must make prior arrangements with the COR for the storage of building materials. Storage will not be allowed to accumulate in the Medical Center buildings.

2.17 Trash and Debris

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OSHA Requirements and Safety and Health Regulations - Attachment 1

BID ISSUE

FEBRUARY 26, 2018

VAMC WADE PARK

You must remove all trash and debris from the work area on a daily basis. Trash and debris will not be allowed to accumulate inside or outside of the buildings. You are responsible for making arrangements for removal of trash from the Medical Center facility.

2.18 Protection of Floors

It may be necessary at times to take steps to protect floors from dirt, debris, paint, etc. A tarp or other protective covering may be used. However, you must maintain a certain amount of floor space for the safe passage of pedestrian traffic. Common sense must be used in this matter.

2.19 Signs

Signs must be placed at the entrance to work areas warning people of your work. Signs must be suitable for the condition of the work. Small pieces of paper with printing or writing are not acceptable. The VA Medical Center (VAMC) Safety Officer or COR can be consulted in this matter.

2.20 Accidents and Injuries

Contractors must report all accidents and injuries involving their employees.

2.21 Infection Control

Contractors must control the generation of dust and the contamination of patient care surfaces, supplies and equipment. During demolition phases of the construction:

A. The construction area shall be under negative pressure, ensuring there is an appreciable flow of clean air from the VA-occupied portion of the facility into the construction area. The airflow shall be sufficiently strong enough to draw in the plastic door flaps commonly located at the construction entrance or at the specific site within the construction area.

B. Construction debris being transported through the VA-occupied portion of the facility shall be covered and/or whetted.

C. Construction employees shall remove dust-laden clothing before entering the VA-occupied portion of the facility.

D. Carpet/sticky mats shall be placed at all construction entrances, and be satisfactorily maintained so as to minimize the tracking of dust into the VA-occupied portion of the facility.

E. Dry sweeping of dust and debris is not to be performed.

(Control measures B - E above must be practiced during the construction phase.)

2.22 Confined Space Entry

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OSHA Requirements and Safety and Health Regulations - Attachment 1

BID ISSUE

FEBRUARY 26, 2018

VAMC WADE PARK

A. Contractor will be informed that the workplace contains permit-required confined space, and that permit-space entry is allowed only through compliance with a permit space program meeting the requirements of 29 CFR 1910.146 and 1926.21(b)(6).

B. Contractor will be apprised of the elements including the hazards identified and the Medical

Center’s (last employer) experience with the space that makes the space in question a permit space.

C. Contractor will be apprised of any precautions or procedures that the Medical Center has implemented for the protection of employees in or near permit space where Contractor personnel will be working.

D. Medical Center and Contractor will coordinate entry operations when both Medical Center personnel and Contractor personnel will be working in or near permit spaces as required by 29 CFR 1910.146(d)(ii) and 1926.21(b)(6).

E. Contractor will obtain any available information regarding permit space hazards and entry operation from the Medical Center.

F. At the conclusion of the entry operations, the Medical Center and Contractor will discuss any hazards confronted or created in permit spaces.

G. The Contractor is responsible for complying with 29 CFR 1910.246(d) through (g) and

1926.21(b)(6). The Medical Center, does not provide rescue and emergency services required by 29 CFR 1910.246(k) and 1926.21(b)(6).

2.23 Contractor Parking and Material Delivery

There is no Contractor parking on Medical Center property unless the contract drawings show a designated staging area that is under the Contractor’s control.

Contractor's delivery of building materials tools, etc., must be pre-arranged with the Project Manager.

Safety and Health During Construction Activities - Attachment 2

BID ISSUE

FEBRUARY 26, 2018

VAMC WADE PARK

Pre Construction Risk Assessment (PCRA)

Project: Project/Contract #:

This form may be used for projects or activities to determine if a Site Specific Safety Plan (SSSP) is necessary. If the contractor or vendor is not working independently (VAMC Supervisor is present and in control of the contractor) and the job is short duration (less than five working days) and the hazard analysis does not include any high risk activities, then Occupational Health and Safety may allow work without submitting a SSSP.

Activity

Yes

High Risk

1. Respiratory protection is required for the work being conducted List specifics: (activity being preformed, PPE Being used, Training, Fit testing).

2. Hearing protection is required for the work being conducted List specifics: (Type of noise; impact, constant, start up).

3. Other personal protective equipment is required for the work being conducted, what activity?

List specifics: (Gloves, safety Glasses, hard hat, steel toes, overalls).

4. Are there overhead hazards associated with the activity being conducted?

Wires, power, communication, grounding, location(s), signage.

List specifics:

5. Work is being conducted in a confined space. Permit required? Training?

List specifics: Tanks, sewer, tunnels, Rescue Team notification.

PRCS

Only

6. Ladders will be necessary for the work being conducted.

7. Scaffolding will be necessary for the work being conducted.

List specifics:

Greater than six feet

8. Other work platforms will be necessary for the work being conducted.

List specifics: Rails, toe boards, netting

Greater than six feet

9. Fall protection is required for the work being conducted.

Safety and Health During Construction Activities - Attachment 2

BID ISSUE

FEBRUARY 26, 2018

VAMC WADE PARK

10. ASBESTOS Abatement

Exposure to asbestos may be associated with the work being conducted.

List specifics: Renovation, Demolition, Emergency Response

29 CFR 1910.1001.

Yes unless approved by the Asbestos Manager

High Risk

11. Hazardous materials will be used.

MSDSs will be provided for known substances List specifics: 29 CFR 1910.1200.

12. Hot work (Cutting, Welding, Brazing, etc).

Use of VAMC Cleveland Hot Work Policy (ECP 138-047) is required.

13. Additional ventilation will be necessary for the work being conducted.

List specifics: Reason for need of ventilation, confined space, foul odor, excessive heat.

14. Operation and maintenance of electric power generation, control, transformation, transmission, and distribution lines and equipment are necessary for the work being conducted.

15. Work will be conducted on energized equipment.

Use of VAMC Cleveland Working on Energized Equipment policy (138-

034) is required.

List specifics: list voltages in area, emergency procedures.

16. Other electrical work will be conducted.

17. Lock Out/Tag Out will be necessary for the work being conducted.

18. Cranes, derricks, or slings will be necessary for the work being conducted.

19. Excavating will be necessary for…