S06 36C24W26Q0199 0003.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

36C24W

1 6

0003 09-02-2026

36C24W

Department of Veterans Affairs Regional Procurement Office West (RPOW) 3237 Peacekeeper Way Building 200 Suite 204 McClellan Park CA 95652

36C24W

Department of Veterans Affairs Regional Procurement Office West (RPOW) 3237 Peacekeeper Way Building 200 Suite 204 McClellan Park CA 95652

To all Offerors/Bidders

36C24W26Q0199

08-27-2026

X

X X

X 1

The purpose of this amendment is to update the Statement of Work (SOW) in the RFQ regarding the Wanderguard Blue Control Panels and the Wanderguard Blue Door Bundle, Starter Kit, Transmitters.

Eastern Oklahoma VA Health Care System Elopement Alarm System At the new Tulsa VA Medical Center

GENERAL

PURPOSE / OBJECTIVE: The Eastern Oklahoma VA Health Care System (EOVAHCS) requires a contractor to supply and install an Elopement Alarm System to notify nursing staff of monitored patients leaving that are identified at elevated risk for elopement at the Tulsa VA Medical Center (VAMC). The contractor shall supply and install all components to monitor 8 single doors on 4 floors and 16 annunciating stations with 4 visual display and control panels including wiring between all devices in accordance with this statement of work in a cost effective, efficient, and safe manner, while in accordance with the VA Mission. The elevators in this area are already access controlled. Therefore, no interlock or interface with the Elopement Alarm System is necessary.

BACKGROUND: A facility in Tulsa, Oklahoma, is currently being renovated for the purpose of being used as the new Tulsa VAMC in Winter of 2026.The facility is currently under construction to remodel the facility. The Elopement Alarm System is required to be installed during the hospital activation period so that it is functional before first patient is seen.

LOCATION: The Tulsa VAMC is located at 440 S. Houston Ave, Tulsa, Oklahoma 74127.

PERFORMANCE PERIOD/DELIVERY TIMES: The VA requires delivery and installation of product no later than November 30, 2026. The delivery times will be coordinated through the VA POC (Marvin Albers) after contract award.

Delivery shall be Freight on Board (FOB) – Destination.

QUALIFICATIONS OF THE CONTRACTOR: The contractor shall provide products and perform in a professional manner and quality as recognized by commercial industry standards as good to excellent. The contractor shall provide to the POC and Contracting Officer (CO), and maintain for the life of the contract, written certification from the Original Equipment Manufacturer (OEM) that authorizes the Contractor to provide and install the products and software, as detailed in the Contractor’s quote and identified in this SOW.

SCOPE

The EOVAHCS requires a contractor to provide equipment and installation that meets or exceeds the physical, functional, and performance of the listed salient characteristics in the following sections. The equipment features are essential to the technical requirements to meet the department's needs and account for retrofitting an existing structure.

The Contractor shall furnish all contract oversight, management, Technically Trained Personnel, OEM authorizations to support provision and installation of OEM products, applicable licenses, uniforms, equipment, tools, materials, supplies, storage, insurances, shipping and delivery costs, and transportations necessary to provide the products, and associated installation, in accordance with this SOW. Any services associated with this product are considered non-personal services. The Contractor, its employees, agents, and subcontractors shall not be considered VA employees for any purpose of fulfilling the SOW and shall be considered employees of the Contractor.

The contractor shall not provide any additional items and deliverables that will result in additional charges without prior approval from the CO.

The contractor is responsible for removing and properly disposing of packaging and installation materials related to the items listed in this solicitation from the Tulsa VAMC.

Confirmation of delivery location will be provided by the VA POC post-award. Delivery must be coordinated with VA POC before any delivery attempts. Any item that has not been coordinated will be turned away and any additional charges will be the responsibility of the sender/transportation company. The contractor`s responsibility shall include offloading the equipment from the truck, moving the equipment to the correct delivery location in the space, uncrating or unboxing the equipment, removing all trash, and setting up the equipment according to the manufacturer`s specifications, followed by testing the equipment to verify that it is operational. Equipment installation paperwork & warranty information shall be provided to the VA POC or the CO.

SALIENT CHARACTERISTICS

The contractor shall provide the following products, Brand Name or Equal, including installation at the location outlined in this SOW.

Equipment:

8 Each Wanderguard Blue Door Alarm Controllers

• Wirelessly identifies bracelets within immediate proximity to the exit door and issues an audible alarm.

• Capable of upgrade to provide the following:

o Auto-door locking mags o Access Keypads/Badge Readers

16 Each Wanderguard Blue Nurse Station Annunciators

• Provides audible indication of door alert at 4 locations on 4 floors

• Each floor must be zoned for audible alarms to actuate for just elopements on that floor.

Other floors should just get a visual notification on the display panel

4 Each Wanderguard Blue Control Panels

• Main Control and Monitoring Visual Display at each primary Nurse’s Station on 4 floors

• The control panel shall display the door location of the elopement, the current battery percentage and the patient’s identifiable information when the alarm is activated.

• The patient’s information displayed within the control panel shall be customizable to allow the nursing staff the capability to upload patient identification data such as name, room number, bracelet number, and other pertinent information

50 Each Wanderguard Blue Bracelets

• Durable/Cut-Resistant Bands

• IP67 or better water ingress protection

• Smooth surface for easy sterilization

• Send low battery notification when in immediate proximity of covered doors

• Minimum two years battery life required for bracelets.

1 Each Wanderguard Blue Door Bundle, Starter Kit, Transmitters

• Installation components consisting of a controller, power supply, indoor keypad, wiring, transmitters, and other pertinent components

INSTALLATION AND TRAINING: Installation and staff training are to be provided as part of this procurement. Delivery and installation must be coordinated with the local POC.

Eight personnel must be trained with sufficient detail to be able to train the remaining staff.

The Contractor shall provide electronic copies of the user manuals and repair manuals for each different model of product and software installed at no additional cost to the Government

The Contractor shall provide a senior technical expert for server setup and testing.

QUALITY

CONFORMANCE STANDARDS: Refer to section on Safety and Compliance in this SOW.

Additionally, all installations need to be in accordance with VA construction specifications located at: https://www.cfm.va.gov/til/. Scroll down to the bottom of the page and look under section VA Numbered Standards for Construction. Click on the link PG-18-1 Master Construction Specification. Use this as a guide for installation and specifications for electrical requirements. After contract award, the vendor and the Government will discuss installation methods. See CLIN 0005 located on page 10.

SAFETY AND COMPLIANCE: The Contractor shall perform services and ensure equipment functions in accordance with local, state, and federal Occupational Safety and Health guidelines and legislation, to include Occupational Safety and Health Administration (OSHA), the American National Standards Institute (ANSI), Fire and Safety legislation and guidelines, to include VA Health Care System directives, as well as the latest published edition of NFPA-99 (Health Care Facilities Code), Food and Drug Administration (FDA) Quality System Regulation as stated in 21 CFR Part 820.

INSPECTION: The inspection will be performed by a representative from OIT and Engineering.

Each resultant inspection shall be documented and provided to the POC within 7 days of installation along with any inspection documentation or checklists required by the manufacturer.

https://www.cfm.va.gov/til/

Any changes in inspection requirements during the period of installation will be communicated to the Contractor immediately.

WARRANTY OF EQUIPMENT: The Government requires a standard manufacturer warranty.

The Government does not accept an extended warranty, which requires advance payment.

VA STANDARD BUSINESS HOURS AND FEDERAL HOLIDAYS

Hours: Normal duty hours are 8:00 a.m. through 4:00 p.m. for the VA and 7:00 a.m. through 5:00 p.m. for the construction site, Monday through Friday, not including federal holidays.

Whenever contact with a facility is required outside of normal duty hours, the Contractor shall coordinate these times with the designated POC.

In accordance with 5 U.S.C. 6103, Executive Order 11582, and Public Law 94-97, the following national holidays are observed and for the purpose of this contract are defined as “Legal Federal official holidays.”

New Year’s Day January 1st

Martin Luther King’s Birthday Third Monday in January

President’s Day Last Monday in February

Memorial Day Last Monday in May

Juneteenth June 19th

Independence Day July 4th

Labor Day First Monday in September

Columbus Day Second Monday in October

Veteran’s Day November 11th

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25th

In addition to the days designated as holidays, the Government observes the following days:

• Any other day designated by Federal Statute

• Any other day designated by Executive Order

• Any other day designated by the President of the United States to be a Federal holiday

Medical Center Policies Each VA Medical Center has policies that are updated from time to time. The POC can provide more detailed information to the contractor upon commencement of the contract and throughout the term of the contract, as needed, especially policies regarding, parking, possession of weapons, cell phone use and photography as well as smoking on VA property. Violations of such policies may result in individual fines or citation answerable in the United States (Federal) District Court.

Contractor Point of Contact (POC) The Contractor shall specify an individual who shall serve as a single point of contact for all contract issues (POC). Contractor must provide the POC and Contracting Office with the POC contact details, to include business phone number or cell phone number and email, as a minimum:

a) Within 5 business days of contract award,

b) Within 5 business days after renewal or extension of services in accordance with, and if permitted by applicable FAR clause, and

c) Within 5 business days prior to a change in the POC by the Contractor.

The POC must be easily accessible by phone and return calls within 48 hours of a voice message left by the POC.

LIABILITIES AND INSURANCES

Protection from Damage The contractor shall provide all labor, materials, and equipment necessary for protection of VAMC personnel, furnishings, equipment and buildings from damage, and shall replace or repair any damage due to work performed under this contract equal to its original construction and finish.

Liability Insurance: The contractor shall provide the POC and the CO with written confirmation that Contractor has adequate insurance protection against negligent work and other forms of liability.