S06 36C24W26Q0142 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

36C24W

1 5

36C24W

Department of Veterans Affairs Regional Procurement Office West (RPOW) 3237 Peacekeeper Way Building 200 Suite 204 McClellan Park CA 95652

36C24W

Department of Veterans Affairs Regional Procurement Office West (RPOW) 3237 Peacekeeper Way Building 200 Suite 204 McClellan Park CA 95652

To all Offerors/Bidders

36C24W26Q0142

04-15-2026

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 04-30-2026 9:00 AM CDT

X 1

The purpose of this amendment is to answer vendor questions and submit an updated Combined Synopsis.

See pages 2-5.

See highlighted areas.

VENDOR QUESTIONS

I. Set-Aside Designation

Question 1. The solicitation is designated as a Total Small Business Set-Aside (FAR 52.219-6). MGM Solutions is a VA-verified SDVOSB. Under 38 U.S.C. § 8127(d), VAAR 819.7006, and Kingdomware Technologies, Inc. v. United States, 579 U.S. 422 (2016), the VA must apply the Rule of Two — determining whether two or more SDVOSBs can meet the requirement at a fair and reasonable price — before issuing under any other set-aside category, including general Small Business. Can the Contracting Office confirm that a documented Rule of Two determination was conducted and that fewer than two SDVOSBs were found capable? If not, we respectfully request the solicitation be reissued as a 100% SDVOSB set-aside.

Answer 1: Market Research was conducted in accordance with Revolutionary FAR Part 10. Based on Market Research and the Non-Manufacture Rule (NMR), research confirmed that this requirement does not meet the Rule of Two. This procurement is and will remain a small business (SB) set-aside.

II. Whole-Floor Coverage — Tamper and Battery Monitoring

The SOW states (page 4): "The system will need tamper monitoring and battery monitoring for the bracelets. Coverage area on each floor is about 15,000 sqft." This language raises the following critical technical questions:

Question 2. Must the system provide tamper and low-battery alerts anywhere on each monitored floor at all times — including patient rooms, corridors, and common areas away from covered exits — or only when a patient's bracelet is in proximity to a covered door or exit? Please clarify whether continuous whole-floor coverage (not door/exit-proximity-only detection) is required to satisfy this specification.

Answer 2: Given the range limitation of BLE and the low elopement risk for our patients, whole floor coverage is not required. Periodic nursing checks on the bracelets will be sufficient.

Tamper monitoring and battery monitoring for the bracelets has been removed.

Question 3. If a patient removes their bracelet away from a covered exit — for example, in their room or a corridor — must the system generate an immediate staff alert at that moment? Or is it acceptable for the alert to be generated only when the patient subsequently approaches a covered door?

Answer 3: Notification in range of the covered doors is sufficient.

Question 4. If a patient's bracelet battery reaches a low-battery threshold away from a covered exit — for example, in their room or a corridor — must the system generate an immediate low-battery notification to staff? Or is it acceptable for the notification to be generated only when the bracelet next comes within range of a covered door reader?

Answer 4: Notification in range of the covered doors is sufficient.

Question 5. The Salient Characteristics specify a "WanderGuard Blue Door Bundle/Starter Kit" with coverage at designated doors. WanderGuard Blue is a Bluetooth Low Energy (BLE) technology operating in the 2.4 GHz spectrum. BLE systems are physically limited to exit-proximity detection and cannot maintain continuous communication with a bracelet across 15,000 square feet of hospital floor construction (reinforced concrete, metal structures, lead-lined rooms). Can the Contracting Office confirm that a BLE exit-only topology meets the stated requirement for tamper and battery monitoring across the full 15,000 sq ft coverage area per floor? If not, will the Contracting Office consider performance-based specifications that allow offerors to propose a technically superior solution?

Answer 5: BLE topology is sufficient. Coverage in vicinity of the exit doors meets our requirements.

III. Nurse Station Display and Alert Requirements

Question 6: The SOW specifies 16 Nurse Station Annunciators providing "audible indication of door alert at 4 locations on 4 floors." Does the Government require visual display at nurse station workstations showing real-time patient location, bracelet identity, tamper status, and battery status — or audible-only notification? PatienTRAK provides floor-map workstation displays at nurse stations in addition to audible alarms; please confirm whether this capability is desired or required.

Answer 6: Audible annunciation at 4 locations on each floor. Control panel and visual display only necessary at primary nurse’s station on each floor.

Question 7: Should nurse station alerts include the patient's name/identifier, location on the floor, tamper status, and battery status at the time of the alert — or only an audible door alarm signal?

Answer 7: Audible alarm annunciation is sufficient. Rest of the data displaying on main control panels is desired.

Question 8: The SOW states "audible alarm only, door locking not required." However, the Salient Characteristics note the system is "capable of upgrade to provide Auto-Door Locking Mags." Can the Contracting Office confirm that future upgrade capability to door locking and access control is desirable, even if not required at initial installation? MGM PatienTRAK integrates with maglocks, access control, CCTV, elevator systems, and nurse call — all on the same infrastructure.

Answer 8: Software that is compatible with the door locking infrastructure is sufficient to meet this requirement.

IV. Installation and As-Built Plans

Question 9: Will the Government provide AutoCAD as-built floor plans for the 4 monitored floors to allow offerors to accurately plan cable routing, reader/exciter placement, and workstation locations? For a system covering 15,000 sq ft per floor with whole-floor coverage, accurate as-built plans are essential for a complete and accurate quote. If as-builts are not in Autocad format, can you provide in PDF format?

Answer 9: PDF plans are immediately available. As-built PDFs and AutoCAD drawing may be available later in the process but not guaranteed.

Question 10: The facility is described as a renovated building being activated in June 2026. Will the elopement system installation be coordinated with the construction contractor currently on-site? Who is the primary coordination contact — the VA COR, VHiT, or the construction contractor?

Answer 10: Installation will be coordinated with the VA COR. Construction completion is anticipated by early June.

Question 11: The SOW requires integration with the Jeron Provider 790 nurse call system. Can the Contracting Office confirm the specific Jeron interface protocol required (dry contact relay, IP/TCP, serial)? MGM PatienTRAK has integrated with multiple nurse call platforms; confirmation of the interface type will ensure a complete and accurate quote.

Answer 11: Dry contact will likely be sufficient for providing an elopement notification into the Jeron nurse call system, elopement management system will not be on the VA network for TCP/IP protocol.

V. OEM Authorization Requirement

Question 12: The SOW requires "written certification from the Original Equipment Manufacturer (OEM) that authorizes the Contractor to provide and install the products and software." MGM Solutions is the OEM and developer of PatienTRAK — we manufacture, install, and support our own system. Does this OEM authorization requirement apply to offerors who are themselves the OEM/manufacturer, or only to resellers/integrators of third-party products?

Answer 12: Self-certification of installers capability will meet this requirement.

Question 13: On page 9, Section D of the attached PDF, it states that we must “complete and return provision 52.212-3.” However, when reviewing the document, I do not see a specific section or form to complete.

Could you please confirm whether provision 52.212-3 is a separate document that needs to be provided and returned, or if this requirement is satisfied by the Contractors Administration Data.

Answer 13: The requirement to complete form 52.212-3 has been removed.

Question 14: Could you please confirm if the government will accept alternate "equal or better" technical proposals for this requirement?

Answer 14: The solicitation states “Brand Name or Equal.” If you are an interested party, please submit a quote on your company letter head.

Question 15: Will the government change this to SDVOSB set aside using NAICS 541519 given two or more SDVOSBs provide this solution?

Answer 15: This procurement is and will remain a small business (SB) set-aside. Refer to question 1.