Sources Sought Notice OKC Warehouse.pdf

The U.S. Department of Veterans Affairs Seeks Expressions of Interest for approximately

29,400NUSF/ABOA SF of Warehouse Space and 3,000 NUSF/ABOA SF of Office in Oklahoma City, OK

Sources Sought Notice ID number: 36C24W25R0068

Notice This advertisement is a notice of a potential opportunity. This advertisement is not a solicitation for offers, nor is it a request for proposals. The purpose of this advertisement is to identify potential sources and suitable locations and is not intended to pre-qualify or disqualify any potential offers. The Government will not pay for any costs incurred as a result of this advertisement. The Government cannot provide any warranty, expressed or implied, as to the accuracy, reliability or completeness of contents of the furnished information found within this advertisement; Government is under no responsibility to respond to any inquiries under this advertisement. Respondents are advised that the Government assumes no responsibility to award a lease based upon responses to this advertisement.

Contracting Office Address The Department of Veterans Affairs, RPO West/NCO 19 Contracting Office, 735 NE 13th Street, Suite 200, Oklahoma City, OK 73104

Description Interest in existing buildings having capacity of 32,400 ABOA SF not to exceed 40,000 ABOA SF located in the community of Oklahoma City, Oklahoma as defined by having established connections to municipal utilities. Anticipated award date September 30, 2025. Ideal space will provide for a dedicated ground level entrance and approximately 45 dedicated parking spaces.

Lease Term Up to 10 years, (5 firm and 5 soft). VA reserves the right to request lease term options.

Delineated Area To receive consideration, submitted properties must be located within the following area described below, which is bound by the following roads, or must front on any of the following boundary lines:

Start at the point of beginning: North: NW or NE 122nd St; South: SW or SE 59th St; East: N or S.

Sooner Rd; West: N or S Western Ave

Additional Requirements The new location will accommodate storage for the Oklahoma City VA Medical Center. The renting contractor must have immediate availability to provide the following requirements:

(1) Warehouse storage space providing temperature and humidity control providing positive air flow, 20-60% humidity and 66-75 degrees Fahrenheit.

(2) Availability to provide a temperature/humidity monitoring system.

(3) Space must be available to VA personnel 24 hours a day, 7 days a week, 365 Days a Year.

(4) Interior Ceiling height minimum of 24 feet for warehouse storage space.

(5) Loading Dock: Minimum of six loading docks to accommodate up to six 53-foot tractor-trailer deliveries simultaneously. Tractor-trailer must have maneuverability without entering streets for 53-foot tractor-trailer semi deliveries. Must have minimum of one hydraulic loading dock lift capable for a range of 3 to 4 feet maneuverability at one loading dock. Dimensions of dock bay doors require a height of 115 inches and width of 94 in. Rubber Dock Bumpers must be available or available for install for all bay doors.

(6) Fire safety measures throughout the building to include automatic sprinkler system, Fire alarm control panel, heat or smoke detectors, EXIT signs in egress routes, egress routes with a minimum width of 36 inches, and emergency egress route lighting.

(7) Availability to install physical security requirements including key access for VA approved cores, robbery/panic/duress alarm, Physical Access Control System (PACS) system for badge access for employees to enter the building, warehouse space, and applicable office space.

(8) 10 ft perimeter fencing with barbed wire

Parking Requirements On-site parking must 1) be dedicated for the exclusive use of VA; and 2) be fully compliant with local laws, rules and regulations and: 3) include at least 45 spaces or meeting minimum code requirements, whichever is most stringent. Parking spaces shall be handicapped designated in accordance with local code. All spaces shall be sized in accordance with design standards as described in the VA Lease Based Outpatient Clinic Design Guide (available at http://www.cfm.va.gov/til/dGuide.asp). The parking area must meet all requirements of Architectural Barriers Act Accessibility Standards (ABAAS) (available at http://www.gsa.gov).

All submissions should include the following information:

(1) Name of current owner;

(2) Address or described location of building or land;

(3) Location on map, demonstrating the building or land lies within the Delineated Area;

(4) Description of ingress/egress to the building or land from a public right-of-way;

(5) A statement as to whether the building or land lies within the Delineated Area;

(6) Description of the uses of adjacent properties;

(7) FEMA map evidencing floodplain status;

(8) A narrative and map describing proximity of the building or land to the nearest bus and/or train stop, and major transportation routes, and

(9) A description of any planned land development or construction that will affect the site, including neighboring projects and road/utility line construction.

(10) Site plan depicting the property boundaries, building, and parking; and

(11) Floor plan and NUSF and rentable square footage of proposed space;

(12) If you are qualified as a small business, Veteran Owned Small Business (VOSB), or Service Disabled Veteran Owned Small Business (SDVOSB) under NAICS Code 531120 Lessors of Nonresidential Buildings with a small business size standard of $38.5 million, please read the attachment, entitled, “Small Business, VOSB, or SDVOSB Status”. You are invited, but not required to submit a Capabilities Statement;

(13) A document indicating the type of zoning and that VA’s intended use is permissible for the proposed space;

(14) A description of any changes to the property necessary to be compatible with VA’s intended use;

(15) A statement indicating the current availability of utilities serving the proposed space or property.

(16) Although evidence of ownership or control of the site is not necessary at this stage of the procurement, respondents are encouraged to provide evidence. Evidence of ownership or control of the site will be required once the SFO is issued. Non-Owners (e.g. prospective developers/lessors) submitting a building or land must provide evidence of permission or authority granted by property owner to submit the property to VA for development.

(17) Any information related to title issues, easements and restrictions on the use of the building or land.

All interested parties must respond to this announcement no later than April 7, 2025 at 4:30 p.m. CST.

Donna Martinez Realty Specialist Donna.martinez@va.gov Or William Maddox Lease Contract Officer William.maddox@va.gov

Attachment - Small Business, VOSB or SDVOSB Status

The NAICS Code for this procurement is 531120 Lessors of Nonresidential Buildings, and the small business size standard is $41.5 million. Responses to this notice will assist The Department of Veterans Affairs in determining if the acquisition should be set-aside for competition and restricted to SDVOSB or VOSB concerns in accordance with 38 USC Sec. 8127.

The magnitude of the anticipated construction/buildout for this project is:

__ (a) Less than $25,000;

__ (b) Between $25,000 and $100,000;

__ (c) Between $100,000 and $250,000;

__ (d) Between $250,000 and $500,000;

__ (e) Between $500,000 and $1,000,000;

__ (f) Between $1,000,000 and $2,000,000;

_x_ (g) Between $2,000,000 and $5,000,000;

__ (h) Between $5,000,000 and $10,000,000;

__ (i) Between $10,000,000 and $20,000,000;

__ (j) Between $20,000,000 and $50,000,000;

__ (k) Between $50,000,000 and $100,000,000;

__ (l) More than $100,000,000.

VA makes monthly lease rental payments in arrears upon facility acceptance and may elect to make a single lump-sum payment or amortize over the course of the firm term for specified tenant improvements. VA makes no progress payments during the design or construction/build-out phases of the project.

This is not a request for proposals, only a request for information for planning purposes, and does not constitute a solicitation. A solicitation may or may not be issued. This notice is being published in accordance with Federal Acquisition Regulation 19.14 and VA Acquisition Regulation 819.70.

Project Requirements The Department of Veterans Affairs seeks information from Potential Offerors who are capable of successfully performing a lease contract, including design and construction of the facility, as well as all maintenance and operation requirements for the duration of the lease term. More information on VA’s requirements can be found on its Technical Information Library: http://www.cfm.va.gov/til/.

SDVOSB, VOSB, and Small Business firms are invited to provide information to contribute to the market research for this project. SDVOSB and VOSB firms must be registered in VA’s Vendor Information Pages (VIP) site at https://www.vip.vetbiz.gov/. All business concerns must have the technical skills and financial capabilities necessary to perform the stated requirements. All business concerns are requested mailto:William.maddox@va.gov http://www.cfm.va.gov/til/ to submit a Capabilities Statement if they are interested in participating in this project. A submission checklist and information sheet are provided below for firms to fill out and submit, which will serve as the firm’s Capabilities Statement.

Capabilities Statement Will Include

1. Company name, address, point of contact, phone number, Unique Entity Identifier (UEI from SAM), and e-mail address;

2. Evidence of SDVOSB or VOSB status through registration at VIP (https://www.vip.vetbiz.gov/);

3. Evidence of ability to offer as a small business under NAICS Code 531120 and listing in the System for Award Management (www.SAM.gov), including a copy of the representations and certifications made in that system;

4. A summary describing at least three (3) projects of similar size and scope completed in the past five

(5) years that demonstrate your company’s experience designing, constructing, and managing Federal leased facilities or health care facilities relevant to the project described above. (3-page limit);

5. Evidence of your company’s bonding capacity to meet a bid bond of $100,000, and evidence from a surety of capability to obtain payment and performance bonds in values based on the project magnitude listed above; and

6. Evidence of capability to obtain financing for a project of this size.

If desired, the company may also submit a narrative describing its capability.

Although this notice focuses on SDVOSB and VOSB, we encourage all small businesses and other interested parties to respond for market research purposes.

https://www.vip.vetbiz.gov/

CAPABILITIES STATEMENT

SUBMISSION CHECKLIST AND INFORMATION SHEET

Oklahoma City, Oklahoma

Company name:

Company address:

Unique Entity Identifier:

Point of contact:

Phone number:

Email address:

The following items are attached to this Capabilities Statement:

1. Evidence of SDVOSB or VOSB status through registration at VIP

(https://www.vip.vetbiz.gov/);

2. Evidence of ability to offer as a small business under NAICS Code 531120 and listing in the

System for Award Management (www.SAM.gov), with representations and certifications;

3. A summary describing at least three (3) projects of similar size and scope completed in the past five (5) years that demonstrate the company’s experience designing, constructing, and managing Federal leased facilities or health care facilities relevant to (input project specific

NUSF). (3-page limit);

4. Evidence of the company’s bonding capacity to meet a bid bond of $100,000, and payment and performance bonds in the range above from surety; and

5. Evidence of capability to obtain financing for a project of this size.

If desired, the company may also submit a narrative describing its capability, not to exceed two

(2) pages.

By: ____________________________________

(Signature)

(Print Name, Title)