36C24W25Q0318.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Regional Procurement Office West (RPOW) 3237 Peacekeeper Way Building 200 Suite 204 McClellan Park CA 95652

POINT OF CONTACT*

Contract Specialist Danita Webster danita.werbster1@va.gov Email only please

PLACE OF PERFORMANCE

Tulsa VA Medical Center (VAMC)

Jack C Montgomery VA Medical Center

1011 Honor Heights Drive

Muskogee OK

ADDITIONAL INFORMATION

DESCRIPTION

THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A REQUEST FOR PROPOSAL.

Disclaimer This Sources Sought is issued solely for the purpose of identifying potential sources for a future requirement and does not constitute a solicitation. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. All information received in response to this notice will be treated as proprietary and will not be shared with other interested parties. Responders are solely responsible for all expenses associated with responding to this Sources Sought notice. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. This Sources Sought Notice does not obligate the Government to award a contract.

Any organization responding to this Sources Sought Notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this announcement. There is no solicitation available at this time.

Synopsis This is not a solicitation announcement. This is a Sources Sought synopsis only with the purpose of gaining knowledge of potential qualified sources and their size classification relative to the appropriate North American Industry Classification System (NAICS) 339112, Surgical and Medical Instrument Manufacturing Size Standard: 1,000 employees). Responses to this Sources Sought synopsis will be used by the Government to make appropriate acquisition decisions and are not considered adequate responses to a potential future solicitation announcement. After reviewing all responses to this synopsis, a solicitation announcement may be published via the Contracting Opportunities website. Responses to this Sources Sought synopsis are not considered adequate responses to the anticipated solicitation announcement. All interested offerors will have to respond to the actual solicitation announcement, in addition to responding to this Sources Sought announcement.

The Department of Veterans Affairs is requesting the following information be provided below:

Company Name:

Address:

UEI (Unique Entity ID) Number:

Contact Name:

Phone No.:

Email:

Product Country of Origin:

Business Size Information - Select all that applies:

· Small Business

· Emerging Small Business

· Small Disadvantaged Business

· Certified under Section 8(a) of the Small Business Act

· HUBZone

· Woman Owned

· Certified Service-Disabled Veteran Owned Small

· Veteran Owned Small Business

· Large Business

FSS/GSA Contract Number:

Effective Date/ Expiration Date:

The description of service contained herein does not constitute the complete description of the contractor’s anticipated obligations. Interested parties capable of providing the required service are asked to respond to this Sources Sought notice.

Responses to this notice should include a capabilities statement to include the following:

1. Company name, Address, Size Standard, DUNS, Cage Code, TIN

2. Point of contact (Name, Phone Number and e-Mail Address)

3. NAICS Code 333415 and Business Standard MUST be assigned to the company

4. Socioeconomic Status

5. Capabilities Statement

a. Provide proof of past performance (provide proof of contracts that you have provided and installed or of the company who will be performing the installation).

b. Proof must be provided on the specific service in request.

c. If you will NOT be performing the work, you MUST provide information on the company you intend to use. In addition, you must provide a Letter of Intent from the company you intend to use (explaining their agreement with you to perform the installations according to the solicitation), along with references of their past installation service.

d. Past performance must not be negative in any previous contracts, based on the Contract Performance Assessment System and the Contracting Officer’s knowledge of past requirements.

Responses The government intends to award a single contract to purchase the services listed above. Responses to this notice shall be e-mailed to danita.webster1@va.gov. Subject line shall reflect “Sources Sought, 36C24W25Q0318, MRI Compatible /your company name". Responses must be received no later than July 25, 09:00 A.M. EST.

Responses must be received via e-mail only. Telephone, fax, or mail responses will not be accepted. This notice is to assist the VA in determining sources only. A solicitation is not currently available. If a solicitation is issued, it will be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this announcement. Responses are not a request to be added to a prospective offeror's list or to receive a copy of the solicitation.

Please fill out the Excel spreadsheet that is attached

End of Document

STATEMENT OF WORK (SOW)

Veterans Health Administration (VHA) Eastern Oklahoma VA Health Care System (EOVAHCS) MRI Compatible Equipment

GENERAL

PURPOSE / OBJECTIVE:

Eastern Oklahoma VA Health Care System (EOVAHCS) requires a contractor to provide and deliver MRI MRI-compatible stretcher, IV pole, and emergency carts that allow the organization to continue patient treatment while in the MRI suite. This equipment is needed to provide patient treatment within the MRI suite of the facility. The contractor will be required to supply these items in accordance with this statement of work and in a cost-effective, efficient, and safe manner, while in accordance with the VA Mission BACKGROUND: The Eastern Oklahoma VA Health Care System (EOVAHCS) is renovating a non-medical existing facility to be the new Tulsa VA Medical Center (VAMC). This Activation project requires MRI MRI-compatible stretcher, an IV pole, and emergency carts for use in the MRI suite. There is currently none of this equipment within the facility. Delivery is to occur to an off-site warehouse so that it can be installed once the facility is under VA control. Installation is NOT included in this SOW.

LOCATION:

Product Delivery: Jack C. Montgomery VA Medical Center, 1011 Honor Heights Dr, Muskogee, OK 74401. Each delivery package must be MARKED, “FOR: PO#” (insert PO# from Award) and “PKG235” DELIVERY TIMES (PERFORMANCE PERIOD): The VA requires delivery 30days ARO no later than September 4th, 2025.

SCOPE: EOVAHCS requires a contractor to provide products and assembly that meet or exceeds the physical, functional, and performance of the listed salient characteristics in the following sections. The equipment features are essential to the technical requirements to meet the VA’s needs. The VA’s needs assessment identified the type of products and components listed below as a suitable solution to fill the gap. However, these are only used as a guide and the VA’s basic, salient characteristics and critical minimum requirements define the type of product that is needed to ensure the Purpose of this SOW is satisfied. OEM part numbers/references, in the salient characteristics section, are used as a basis of design and are provided as a means to convey the minimum standard characteristics.

SALIENT CHARACTERISTICS: Contractor must provide Brand Name (MRI ED, MRIequip) or Equal equipment with associated components that meet or exceed the critical minimum requirements as well as the specifications in this SOW and Cutsheets.

Equipment: Brand Name or Equal (MRI ED, MRI equip)

1) 2 EACH. MRI equip. MODEL# CA- 1X0X/CA-1001. – Cart, Emergency, 6 Drw w/ O2 Tank Holder, MRI Compatible. Reference JSN E0955

a. A six drawer Emergency Cart designed and compatible for use in an MRI room. Cart is built for safe use in strong magnetic fields present in Magnetic Resonance Imaging (MRI) suites. Cart will be tested by independent testing authorities to 3 Tesla level.

b. MRI Non-Magnetic Keyed Lock Carts with Emergency Package Features:

c. Aluminum

d. Replaceable plastic top

e. Stainless steel pull-out shelf

f. Ball bearing full extension drawer slides

g. Must be RED

h. Includes:

· I.V. Pole

· Cardiac board

· Oxygen tank holder

· 4 Utility hooks

· 2 Drawer trays

· 6 Drawers: 1 ea. 4" drawer, 2 ea. 3.25" drawer, 2 ea. 6.50" drawer, 1 ea.

9.75" drawer

2) 1 EACH. MRI Med. MODEL#OX-125 – Stand, IV, Adjustable, MRI Compatible. Reference JSN M4257

a. An adjustable non-magnetic IV stand with 4-hook arrangement and compatible with MRI equipment. Stand has an aluminum or plastic base with 5 casters.

b. All Aluminum construction

c. Telescoping pole ranges form 49" to 95"

d. Clear anodize finish

e. MR Conditional to 3 Tesla

f. Oversized 3" monster casters, 2 with brakes

g. 4 hook configuration

3) 2 EACH. MRIequip. MODEL# ST-3050 – Stretcher, MRI Compatible. Reference JSN X9705

a. MRI compatible stretcher. This unit is used to prepare and transport patients in a magnetic resonance imaging area. It is a non ferrous, adjustable height unit and is equipped with four locking casters and a MRI compatible pad.

b. Features:

· Adjustable Height

· Tested at 7-Tesla

· Gas Spring Operated Adjustable backrest

· High-quality, non-marking, easy-steer casters and foot-operated brakes

· Includes a Flame retardant, high-density Sure-Chek mattress, oxygen- cylinder holder and IV pole

· Gas Spring Operated Trendelenberg

· Hydraulic dual pedal pump

· Folding cot sides

· Stretcher fitted with corner buffering for protection.

c. Specifications:

· Maximum Height: 39"

· Minimum Height: 21" - (to table top)

· Length: 86"

· Width: 26"

· Mattress Thickness: 3"

· Weight Capacity: 500 lbs.

· Epoxy Powder Coating

WARRANTY OF EQUIPMENT: Contractor must provide a warranty per the Specifications in this SOW. The warranty must meet or exceed standard manufacturer industry warranty terms. The government does not accept an extended warranty, which requires an advance payment. The manufacturer’s warranty must begin on the 1st Patient Day, which is currently scheduled for January 20th, 2026.

THIS REQUEST FOR INFORMATION (RFI) IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION. THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNING PURPOSES, AND OTHER MARKET INFORMATION IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI IN ACCORDANCE WITH (IAW) FAR 15.201(e). DISCLAIMER This RFI is issued only for information and planning purposes and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. SOURCES SOUGHT DESCRIPTION This is NOT a solicitation announcement. This is a source-sought synopsis only. This synopsis aims to gain knowledge of potential qualified sources and their size classification relative to NAICS 339112 (size standard of 1,000 employees). Responses to this synopsis will be used by the Government to make appropriate acquisition decisions. After a review of the responses to this source-sought synopsis, a solicitation announcement may be published. Responses to this source sought synopsis are not considered adequate responses for a solicitation announcement. The Department of Veterans Affairs (VA), Regional Procurement Office-RPO West Contracting Office, is seeking sources that can provide MRI-Compatible Items for the Eastern Oklahoma VA Healthcare System. The information identified above is intended to be descriptive, not restrictive, and to indicate that the quality of the supplies/services will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications. If you are interested and are capable of providing the sought-out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include the company name, address, point of contact, and size of business pursuant to the following questions:

(1) Is your business a: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), HUBZone, Woman-Owned Small Business (WOSB), Large

Business, etc.?

(2) Is your company considered small under the NAICS code identified under this RFI?

(3) Are you the manufacturer or a distributor of the items being researched above?

(4) If you’re a small business and you are an authorized distributor/reseller for the items identified above, do you alter, assemble, or modify the items requested in any way?

(5) If you do, state how and what is altered, assembled, or modified.

(6) Does your company have FSS GSA/NASA SEWP/NAC or any other federal contract? If so, please provide the contract number.

(7) If you are an FSS GSA/NASA SEWP/NAC or federal contract holder, are the items you are providing information for available on your schedule/contract?

(8) Are the items domestic end products (manufactured in the United States)? As stated in FAR 52.225-1 Buy American—SUPPLIES.

(9) Please submit your capabilities regarding the Statement of Work (SOW) being provided and any information pertaining to “brand name items” to establish capabilities for planning purposes.

*** Submissions addressing Section (9) should show clear, compelling, and convincing*** evidence that all “brand name or equal items" meet all the salient characteristics mentioned in the SOW. Responses to this notice shall be submitted via email to danita.webster1@va.gov. Telephone responses shall not be accepted. Responses must be received no later than 09:00 PM CST, Wednesday, July 25, 2025. If a solicitation is issued, it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this source sought. Responses to this source’s sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation. Please reference 36C24W25Q0318

See attached document: RFI Item List.

Sources Sought Notice