S02 36C24W25Q0277.pdf

Combined Synopsis/Solicitation Notice

*= Required Field Combined Synopsis/Solicitation Notice

SUBJECT* Shelving and Carts for TULSA| 623

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 95652

SOLICITATION NUMBER* 36C24W25Q0277

RESPONSE DATE/TIME/ZONE 07-30-2025 12:00PM CENTRAL TIME, CHICAGO, USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SBA

PRODUCT SERVICE CODE* 6515

NAICS CODE* 339113

CONTRACTING OFFICE ADDRESS Regional Procurement Office West (RPOW)

3237 Peacekeeper Way Building 200 Suite 204 McClellan Park CA 95652

POINT OF CONTACT*

Contract Specialist Amelia Roberson Amelia.Roberson1@va.gov

PLACE OF PERFORMANCE

ADDRESS Eastern Oklahoma VA Helath Care System Tulsa VA Medical Center 440 S. Houston Ave

Tulsa OK

POSTAL CODE 74127

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Stainless-Steel Shelving and Case Carts

This combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This commercial item is being conducted under FAR Part 13 Simplified Acquisition Procedures. VA will conduct the procurement according of FAR Part 12 Acquisition of Commercial Items and FAR Part 13 Simplified Acquisition Procedures.

(ii) Solicitation Number 36C24W25Q0277. This solicitation is issued as a request for quotation (RFQ). The government requires that all contractors doing business with this office be registered with the System for Award Management (SAM). No award can be made to a company that is not registered in SAM. For additional information and to register in SAM, access the website at https://ww.sam.gov/. Please ensure representations and certifications are complete to allow Contracting Officers to determine your business size and any additional socio-economic categories, if applicable.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular: 2024-05, June 11, 2025

(iv) This is A Small Business (SB) set-aside. NAICS Code 339113. Business size: 800

(v) Line Item Description Quantity 0001 M2100 - Cart, Shelving, Storage, Mobile, SS

5 EA

0002 M8910 - Cart, Surgical Case

35 EA

(vi) Description of item: Stainless-Steel Shelving and Case Carts

EOVAHCS requires a contractor to provide products that meet or exceed the physical, functional, and performance of the listed salient characteristics in the following sections.

The equipment features are essential to the technical requirements to meet the VA’s needs. The VA’s needs assessment identified the type of products and components listed below as a suitable solution to fill the gap. However, these are only used as a guide and the VA’s basic, salient characteristics and critical minimum requirements define the type of product that is needed to ensure the Purpose of this SOW is satisfied. OEM part numbers/references, in the salient characteristics sections are used as a basis of design and are provided as a means to convey the minimum standard characteristics.

https://ww.sam.gov/

Salient Characteristics

Contractor must provide the following products, Brand Name or Equal, at the location outlined in this SOW.

Equipment:

1) 5 EACH. ULINE Model# H9489. Cart, Shelving, Storage, Mobile, SS. Reference

JSN M2100

a. Mobile storage shelving cart 78" X 48" X 24" with four shelves.

b. Constructed with corrosion resistant stainless steel and mounted on swivel casters.

c. Include Options: wire shelves and oversize casters

2) 28 EACH. Metro Model# CV36LS-NBFH-S1. Cart, Surgical Case. Reference JSN M8910

a. Constructed of Type 304 Stainless Steel with PVC Handle Grips

b. Solid doors

c. Color Flags

d. Swing up handle

e. Pullout solid shelf

f. 45.5W" x 28"D x 40.6"H

(vii) Date and Place of Delivery: The VA requires the Contractor to deliver the products no earlier than November 15th, 2025 and no later than January 15, 2026.

Eastern Oklahoma VA Health Care System Tulsa VA Medical Center 440 S. Houston Ave Tuls, OK 74127

a) Delivery and receipt of the proposed items are anticipated to be directed to the location identified in this SOW and contract. The only individual authorized to officially accept products is the COR. While inspection of products may be delegated by the COR and a shared responsibility with departmental management staff, the COR is ultimately the only authorized individual to approve and accept products on behalf of the VA.

b) Inspection and Acceptance of Products: The Government reserves the right to inspect and test products in accordance with this SOW and the Contract. The only individual authorized to officially accept products is the COR. While inspection of products may be delegated by the COR and a shared responsibility with departmental management staff, the COR is ultimately the only authorized individual to approve and accept products on behalf of the VA.

c) Warranty of Equipment: Contractor must provide a warranty per the Specifications in this SOW. The warranty must meet or exceed standard manufacturer industry warranty terms. The government does not accept an extended warranty, which requires advance payment.

d) Standard Business Hours and Federal Holidays: Hours: Normal duty hours are 8:00 a.m. through 5:00 p.m. CST, Monday through Friday, not including federal holidays.

Whenever contact with a facility is required outside of normal duty hours, the Contractor shall coordinate these times with the designated COR. In accordance with 5 U.S.C. 6103, Executive Order 11582, and Public Law 94-97, the following national holidays are observed and for the purpose of this contract are defined as “Legal Federal official holidays.”

New Year’s Day January 1st

Martin Luther King’s Birthday Third Monday in January

President’s Day Last Monday in February

Memorial Day Last Monday in May

Juneteenth June 19th

Independence Day July 4th

Labor Day First Monday in September

Columbus Day Second Monday in October

Veteran’s Day November 11th

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25th

In addition to the days designated as holidays, the Government observes the following days:

• Any other day designated by Federal Statute

• Any other day designated by Executive Order

• Any other day designated by the President of the United States to be a Federal holiday.

e) Medical Center Policies: Each VA Medical Center has policies that are updated from time to time. The COR can provide more detailed information to the contractor of these upon commencement of the contract and throughout the term of the contract, as needed, especially policies regarding, parking, possession of weapons, cell phone use and photography as well as smoking on VA property. Violations of such policies may result in individual fines or citation answerable in the United States (Federal) District Court.

f) Liabilities and Insurances:

1) Protection from Damage: Contractor shall provide all labor, materials, and equipment necessary for protection of VAMC personnel, furnishings, equipment and buildings from damage, and shall replace or repair any damage due to work performed under this contract equal to its original construction and finish.

2) Liability Insurance: Contractor must provide the COR and the CO with written confirmation that Contractor has adequate insurance protection against negligent work and other forms of liability.

3) Security: Contractor must check in and out with COR when entering the VA and must be escorted while on VA premises.

(viii) FAR 52.212-1, Instructions to Offerors–Commercial Items (SEP 2023), applies to this acquisition. ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS –

COMMERCIAL.

Please provide the following to Amelia Roberson at Amelia.Roberson1@va.gov

a) Contractor’s Administration Data

1) Company Name

2) Contact Person

3) Title

4) Address

5) City/State/Zip

6) Phone

7) Fax

8) E-Mail

9) Tax ID No

10) Unique Entity Identifier (EUI)

b) Provide a complete quote per line items (v) and (vi) listed above.

c) Acknowledge any and all amendments to solicitations.

d) Complete and return provision 52.212-3 with quote.

e) Completed 52.225-2 (mandatory)

f) Provide illustration(s) of the product.

g) Quote on Company’s letterhead.

Offerors may either (1) complete all relevant portions of the provision or (2) complete paragraph (b) of the provision and indicate that it has completed official representations and certifications online through www.sam.gov

(ix) FAR 52.212-2, Evaluation – Simplified Acquisition Procedures (NOV 2021), applies to this acquisition.

mailto:Amelia.Roberson1@va.gov https://www.sam.gov/

The Government will select the quote that represents the best benefit to the Government at a price that can be determined fair and reasonable.

BASIS FOR AWARD: The Government will select the offeror that represents the best benefit to the Government at a price that can be determined fair and reasonable.

Following receipt of offerors, the Government will perform a Lowest Price Technically Acceptable evaluation, in accordance with FAR 13.106-2(4)(i) of the proposes services.

The Government will compare offers to one another to select the service that best benefits the Government by fulfilling the requirement. The evaluation of the Government requirement outlined in this request for quote will determine suitability. 52.212-3, Offerors are to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, with its offer.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(x) FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial

Services (NOV 2023), applies to this acquisition, as well as the following addenda:

a) 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE

b) 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

c) 852.208-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-

OWNED SMALL BUSINESS EVALUATION FACTORS-ORDERS OR BPAs

(JAN 2023) (DEVIATION)

d) 852.208-71 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-

OWNED SMALL BUSINESS EVALUATION AND RESULTING ORDERS

THAT INCLUDE VAAR 852.208-70

e) 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-

OWNED SMALL BUSINESS EVALUATION FACTORS (DEVIATION)

f) 852.215-71 EVALUATION FACTOR COMMITMENTS

g) 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

h) 852.242-71 ADFNINISTRATIVE CONTRACTING OFFICER (OCT 2020)

i) 852.246-71 REJECTED GOODS

j) 852.247-71 DELIVERY LOCATION (OCT 2018)

k) 852.247-73 PACKAGING FOR DOMESTIC SHIPMENT

(xi) FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or

Executive Order-Commercial Products and Commercial Services (JAN 2025) also applies to this acquisition.

a) 52.203–17, Contractor Employee Whistleblower Rights (NOV 2023) (41 U.S.C.

4712) 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

b) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109–282) (31 U.S.C. 6101 note).

c) 52.204–27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117–328).

d) 52.209–6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded.

(JAN 2025) (31 U.S.C. 6101 note).

e) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

f) 52.219-28, Postaward Small Business Program Representation (JAN 2025) (15

U.S.C. 632(a)(2)).

g) 52.222–19, Child Labor—Cooperation with Authorities and Remedies (JAN 2025)

(E.O. 13126).

h) 52.222–35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212).

i) 52.222–36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C.

793).

j) 52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and

E.O. 13627).

k) 52.223-23, Sustainable Products and Services (MAY 2024) (7 U.S.C. 8102, 42

U.S.C. 6962, 42 U.S.C. 8259b, and 42 U.S.C. 7671I).

l) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

m) 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving

(MAY 2024) (E.O. 13513)

n) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management

(OCT 2018) (31 U.S.C. 3332).

o) 52.240–1, Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act—Covered Foreign Entities (NOV 2024) (Sections 1821–1826, Pub. L. 118–31, 41 U.S.C. 3901 note prec.).

“System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services.

Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”

(xii) The submission date and time of quotes are as follows:

a) July 30, 2025

b) 12:00pm Central Standard Time (CST)

c) EMAIL ONLY: Amelia.Roberson1@va.gov mailto:Amelia.Roberson1@va.gov