36C24W25Q0241.pdf

Combined Synopsis/Solicitation Notice

*= Required Field Combined Synopsis/Solicitation Notice

SUBJEC

T*

STANCE Healthcare Behavioral Health Seating-Furniture Combined Synopsis- Solicitation/RFQ Brand Name or Equal (BNOE) SDVOSB Set Aside

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 95652

SOLICITATION NUMBER* 36C24W25Q0241

RESPONSE DATE/TIME/ZONE 07-03-2025 8:00am PACIFIC TIME, LOS

ANGELES, USA

ARCHIVE 14 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SDVOSBC

PRODUCT SERVICE CODE* 7195

NAICS CODE* 337127

CONTRACTING OFFICE ADDRESS Regional Procurement Office West (RPOW)

3237 Peacekeeper Way

Building 200 Suite 204

McClellan Park CA 95652

POINT OF CONTACT* Contract Specialist

Scott James scott.james@va.gov

360 852 9878

N/A

N/A

PLACE OF PERFORMANCE

ADDRESS VA Long Beach Healthcare System

Vertex Office Solutions

1008 Fuller Street

Santa Ana CA

POSTAL CODE 92701

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov/long-beach-health-care/

URL DESCRIPTION VA Long Beach Healthcare System (homepage/website)

AGENCY CONTACT’S EMAIL ADDRESS scott.james@va.gov

EMAIL DESCRIPTION Veterans Affairs Contracting Point of Contact

(POC)

DESCRIPTION

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04.

This solicitation is set-aside for:

Service-Disabled Veteran Owned Small Business (SDVOSB) Set Aside.

This solicitation is for: Brand Name OR Equal to (BNOE) equipment.

The associated North American Industrial Classification System (NAICS) code for this procurement is 337127, with a small business size standard of 500 Employees.

The FSC/PSC is 7195.

The VA Long Beach Healthcare System located at 5901 E 7th Street Long Beach, CA 90822 is seeking to purchase STANCE Healthcare Behavioral Health Seating/Furniture.

All interested companies shall provide quotations for the following:

Supplies/Services Line Item Description Quantity Unit of

Measure Unit Price

Total Price

LIN 0001 Carson Lounge Chair, 33" Seat Width, With Arms, No Arm Caps, Fully Upholstered Arms.

Metal Legs in Smooth Silver Options: Tamper Resistant Hardware Back Fabric: Carnegie Savile, 6458- 52 Seat Fabric: Carnegie Savile, 6458- 52 Arm Panel Fabric: Carnegie Savile, 6458-52 (Fabric Grade: 6)

MFG Product # CRL133BH

JSN: F0206BH-1

7 EA

LIN 0002 Carson Lounge Chair, 33" Seat Width, With Arms, No Arm Caps, Fully Upholstered Arms.

Metal Legs in Smooth Silver

Options: Tamper Resistant Hardware

Back Fabric: Anzea Textiles Copy Cow, Nimari Neutral

Seat Fabric: Anzea Textiles Copy Cow, Nimari Neutral

Arm Panel Fabric: Anzea Textiles Copy Cow, Nimari

Neutral

(Fabric Grade: 3)

MFG Product # CRL133BH

JSN: F0206BH-2

16 EA

LIN 0003 Carson Lounge Chair, 33" Seat Width, With Arms, No Arm Caps, Fully Upholstered Arms.

Metal Legs in Smooth Silver Options: Tamper Resistant Hardware Back Fabric: Arc-Com Fabrics, Inc Cadence, Stone Seat Fabric: Arc-Com Fabrics, Inc Cadence, Stone

Arm Panel Fabric: Arc-Com Fabrics, Inc Cadence, Stone

(Fabric Grade: 5)

MFG Product # CRL133BH

JSN: F0206BH-3

11 EA

LIN 0004 Carson Lounge Chair, 23" Seat Width, With Arms, No Arm Caps, Fully Upholstered Arms.

Fully Upholstered Arms Metal Legs in Smooth Silver Back Fabric: CF Stinson Weft, Breeze Seat Fabric: CF Stinson Weft, Breeze Arm Panel Fabric: CF Stinson Weft, Breeze (Fabric Grade: 2)

MFG Product # CRL123

7 EA

JSN: F0250-1

LIN 0005 Carson Lounge Chair, 23" Seat Width, With Arms, No Arm Caps, Fully Upholstered Arms.

Metal Legs in Smooth Silver Back Fabric: Maharam Enmesh, Crest Seat Fabric: Maharam Enmesh, Crest Arm Panel Fabric: Maharam Enmesh, Crest (Fabric Grade: 6)

MFG Product # CRL123

JSN: F0250-2

17 EA

LIN 0006 Carson Lounge Chair, 23" Seat Width, With Arms, No Arm Caps, Fully Upholstered Arms.

Metal Legs in Smooth Silver Back Fabric: Maharam Enmesh, Gull Seat Fabric: Maharam Enmesh, Gull Arm Panel Fabric: Maharam Enmesh, Gull (Fabric Grade: 6)

MFG Product # CRL123

JSN: F0250-3

11 EA

LIN 0007 Installation 1 JB

Statement of Work (SOW)

1. Introduction STANCE Healthcare Behavioral Health Seating/Furniture.

The VA Long Beach Healthcare System has a requirement to purchase STANCE SEATING with an authorized vendor to supply and deliver the item(s) identified above. This requirement is in support of a brand name or equal (BNOE) requirement. See VAAR Clause 852.211-73 – Brand Name or Equal (JAN 2008) for additional information. This requirement is in support of the activation of the VA Long Beach Healthcare System Project. Item(s) are to be delivered to the location specified in section 2.4.1.

General Conditions

2.1 Site Address

2.1.1 The address of the VA Long Beach Healthcare System is listed below. Additional information on delivery is located in section 2.4.

2.2 Delivery Schedule

Building Name Building # & Letter

Acronym Est. Delivery Start Date

Est. Delivery End Date

VA Long Beach Healthcare System

600 MHOP VALB TBD 09/30/2025

2.3 Schedule and Order Management

2.3.1 The above delivery schedule is based upon the current construction schedule. The vendor shall not increase prices for a change in delivery date for up to 30+ days due to construction delays.

2.3.2 The awardees actual delivery dates will be confirmed by VA upon award.

2.3.3 Post-award the vendor will coordinate delivery prior to beginning any work (see section 2.4). Once the dates have been confirmed, modifications to the schedule are subject to written approval by the COR and the vendor. Schedule changes that are beyond the dates specified in the contract will require approval by the Contracting Officer and a contract modification.

2.4 Place of Delivery:

Vertex Office Solutions 1008 Fuller Street Santa Ana, CA 92701

2.4.1 Delivery shall be freight on board (FOB) – Destination.

2.4.2 The vendor is required to define the need for a staging area to accommodate item delivery, if needed. Post-award, this information will be confirmed with the vendor.

2.4.3 The delivery of items identified in this document shall take place during normal business hours which are defined as: 0800 to 1500 (i.e.: 8:00am to 3:00pm Pacific Standard Time), Monday through Friday, and excluding Federal Holidays.

2.4.4 Delivery trucks will not be permitted to remain at the loading dock. Trucks shall be unloaded, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials.

2.4.5 Labeling of delivered items shall include the VA facilities contract number and VA purchase order number for identification and reference upon receipt of product

2.4.6 Each box should be tagged with JSN numbers

2.5 Use of Warehouse

2.5.1 If the vendor requires the use of the Government’s activation contractor’s warehouse to meet the requirements of this contract the vendor must provide a certificate of insurance prior to the delivery and offloading of the item(s). This insurance certificate must be completed and presented to the activation contractor prior to delivery.

2.5.2 The vendor shall communicate through the VA POC any required coordination requirements.

2.6 Clean Up and Disposal

2.6.1 There are no dumpsters available for vendor use.

2.6.2 The removal of waste and/or excess material shall be conducted through the loading dock area. Delivery trucks and/or other vendor vehicles will not be permitted to remain at the loading dock. Vehicles will need to be brought back to the dock if required to remove any waste, tools, or excess materials.

2.7 Deliverables

2.7.1 The vendor shall provide specifications for site prep for their product as required.

2.7.2 The vendor shall provide a completed VA Form 6550 with submittal documents for any and all item(s) that may connect to the VA network and medical devices that store sensitive patient information.

2.8 Assembly and Installation

2.8.1 The vendor is required to manage and coordinate installation at the VALB with the COR.

2.8.2 On-site assembly and installation of items, and performance of services identified in this document shall take place during normal business hours which are defined as: 0800 to 1630 (i.e.: 8:00am to 4:30pm Pacific Standard Time), Monday through Friday, and excluding Federal Holidays.

2.8.3 The vendor is required to define the need for a staging area to accommodate item assembly and installation, if needed. Post-award, this information will be confirmed with the vendor.

2.8.4 The vendor is required to provide tools, labor and materials to complete assembly and installation of the items detailed in this document.

2.8.5 The vendor shall protect all finished spaces and surfaces as required from delivery and installation damage. The vendor shall use covering and protection to the extent necessary to prevent damage to finished spaces. Any damage occurred during delivery and installation is the responsibility of the vendor. The vendor will be responsible for paying for and repairing any damage or noted deficiencies to finished spaces and surfaces that occur as a result of the vendor’s (or associated sub-contractors) installation.

2.8.6 During the entire duration of assembly and installation, the vendor will have a competent representative on-site as the vendor’s contact, and to serve as the interface between the vendor and VALB. On-site representative can be the installer. All instructions provided from COR to the representative will be binding as if given to the vendor’s main contact. The COR may provide specific instructions, however, only the Contracting Officer may change the terms or conditions of the contract.

2.9 Training

2.9.1 The vendor shall coordinate through the VA POC to provide a hands-on training session to staff selected by the VA. Training shall be completed within 45 days after final installation of equipment. The vendor will record the training and provide a copy of the training to the VA POC for VA to use to train additional personal at a future date. In addition, the vendor shall provide additional training documents to the VA POC for training additional persons at a future date.

2.10 Use of Premises

2.10.1 During the performance of this contract, work will be carried out on VALB premises. The vendor will perform all work in such a manner that will cause a minimum interference with VALB operations and the operations of other contractors on the premises.

2.10.2 The vendor will communicate through the VA POC any required coordination requirements with the GC prior to and during delivery and installation activities.

2.10.3 The project may be an active construction site during delivery and installation. The vendor will take all necessary precautions to protect the premises and all persons and property therein from damage or injury. The vendor will assume responsibility for taking precautions for the vendor’s (and associated subcontractors’) employees, agents, licensees, and permittees.

The vendor shall abide by any safety requirements imposed by the GC (e.g. hard hats, safety vests).

The Contract period of performance is: Estimated Delivery Date 09/30/2025

F.O.B. Destination

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial

Services”

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services” Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/ in accordance with FAR 52.212-3, “Offerors Representations and Certifications– Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

3. FAR 52.212-2 Evaluation-Commercial Products and Commercial Services [In accordance with FAR 12.301(c) when the use of evaluation factors is appropriate, the contracting officer may (1) Insert the provision at 52.212-2, Evaluation- Commercial Products and Commercial Services, in solicitations for commercial products or commercial services (see 12.602); or (2) Include a similar provision containing all evaluation factors required by 13.106, subpart 14.2 or subpart 15.3, as an addendum (see 12.302(d)).]

The following contract clauses apply to this acquisition:

• FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services”

• FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services”

• FAR 852.212-71 “Gray Market and Counterfeit Items”.

All quoters shall submit the following in addition to the quote:

Letter of Authorization / Authorized Distributor / Reseller Letter/Memo.

All quotes shall be sent to the Contracting Officer: Scott James, scott.james@va.gov

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

Lowest price technically acceptable, past performance, technical, warranty/extended warranty, product support, speed of delivery.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 07/03/2025 at 8:00AM PST to scott.james@va.gov

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact:

Scott James, Contract Specialist Email: Scott.james@va.gov Office Phone: (360) 852-9878