P01 - SOW.pdf

STATEMENT OF WORK (SOW)

Veterans Health Administration (VHA) Eastern Oklahoma VA Health Care System

(EOVAHCS)

Provision and Installation of

Televisions and Brackets At the new

Tulsa VA Medical Center

GENERAL

PURPOSE / OBJECTIVE:

Eastern Oklahoma VA Health Care System (EOVAHCS) requires a contractor to provide, deliver, and install Television/Monitors and brackets that allows for display of information for patient and staff spaces, without causing risk to patient and VA staff, maintaining reliability, and longevity. The contractor will be required to supply these items in accordance with this statement of work and in a cost effective, efficient, and safe manner, while in accordance with the VA Mission.

BACKGROUND: The Eastern Oklahoma VA Health Care System (EOVAHCS) is renovating a non-medical existing facility to be the new Tulsa VA Medical Center (VAMC). This Activation project requires new television and brackets for patient and staff spaces. Currently none of this equipment is in this facility.

LOCATION:

Product Delivery and Installation: 1011 Honor Heights Dr, Muskogee, OK 74401

DELIVERY TIMES (PERFORMANCE PERIOD): The VA requires delivery September 04, 2025.

Training: refer to Installation and Training section below.

PURPOSE / OBJECTIVE:

Eastern Oklahoma VA Health Care System (EOVAHCS) requires televisions and brackets for both staff and patient information and educational purposes

Contractor must deliver and install the equipment per the delivery times and to the locations in this SOW. The Purpose, to include provision of products, installation, and training, must be accomplished by the Contractor by the Delivery Times at the Locations, in accordance with this SOW, in a cost-effective, efficient, and safe manner, while contributing the VA Mission.

The Contractor shall furnish all contract oversight, management, Technically Trained

Personnel, OEM authorizations to support provision and installation of OEM products, applicable licenses, uniforms, equipment, tools, materials, supplies, storage, insurances, shipping and delivery costs, and transportations necessary to provide the products, and associated installation, for EOVAHCS in accordance with this SOW. Any services associated with this product are considered non personal services. The Contractor, its employees, agents, and subcontractors shall not be considered VA employees for any purpose of fulfilling the SOW and shall be considered employees of the Contractor.

Qualifications of Contractor:

For a contract of this size, scope and complexity, the successful Contractor must provide products and perform in a professional manner and quality as recognized by commercial industry standards as good to excellent. Contractor must provide to the COR and CO, and maintain for the life of the contract, written certification from the Original Equipment

Manufacturer (OEM) that authorizes the Contractor to provide and assemble the products, as detailed in the Contractor’s quote and identified in this SOW.

SCOPE: EOVAHCS requires a contractor to provide products and assembly that meet or exceeds the physical, functional, and performance of the listed salient characteristics in the following sections. The equipment features are essential to the technical requirements to meet the VA’s needs. The VA’s needs assessment identified the type of products and components listed below as a suitable solution to fill the gap. However, these are only used as a guide and the VA’s basic, salient characteristics and critical minimum requirements define the type of product that is needed to ensure the Purpose of this SOW is satisfied.

OEM part numbers/references, in the salient characteristics section, are used as a basis of design and are provided to convey the minimum standard characteristics.

PHYSICAL CHARACTERISTICS: Contractor must provide televisions and brackets with associated components that meet or exceed the critical minimum requirements Brand

Name or Equal as well as the specifications in this SOW.

CRITICAL MINIMUM REQUIREMENTS

Contractor must provide the following critical minimum requirements as part of the product and installation.

1) 30 EACH. Peerless- AV. Smart Mount Pull-Out Pivot Wall Mount. MODEL# SP850-

UNL. Wall Mounted Television Bracket with Pull Out Pivot. Reference JSN A5210. -

Brand name or Equal

2) 53 EACH. Sanus Tilting TV Wall Mount for 42”-90” TVs. MODEL# VLT5. Tilt Angle

Wall Mounted TV Bracket. Reference JSN A5212. Brand name or Equal

3) 3 EACH. LG Electronics. Pro: centric with Integrated Pro: Idiom. MODEL# LG

32LT662MBUC. 32” LED- Backlit LCD Smart TV. Reference JSN M0506A. Brand name or Equal

4) 13 EACH. Samsung. HCU7030 Series 55" Crystal Hospital TV. MODEL#

HG55CU703NFXZA. 55” Hospital TV. Reference JSN M0512. Brand name or Equal

5) 8 EACH. Samsung. HCU7030 Series 65" Crystal Hospital TV. MODEL#

HG65CU703NFXZA. 65” Hospital TV. Reference JSN M0512A. Brand name or Equal

6) 6 EACH. LG Electronics. M Series 55” Display. MODEL# 55UT672M. HDTV LED

Display Television. Reference JSN M0512D. Brand name or Equal

7) 12 EACH. Samsung. HCU7030 Series 43" Crystal Hospital TV. MODEL#

HG43CU703NFXZA. 55” Hospital TV. Reference JSN M0515. Brand name or Equal

8) 11 EACH. LG. MODEL# US772M. NanoCell Display Hospital TV. Reference JSN

M0515A. Brand name or Equal

Qualifications of Contractor OEM-Trained Technicians: Contractor shall document, in writing, their experience in working on the equipment listed in this SOW as well as the qualifications of individuals who will work on the equipment. Where the SOW requires

OEM trained technicians, demonstration of this will also be required in the documentation.

Contractor must provide the COR/POC and Contracting Office with such documentation, as a minimum:

a) Within 5 business days of contract award,

b) Within 5 business days after renewal or extension of services in accordance with, and if permitted by applicable FAR clause, and

c) immediately, when previously assigned OEM-trained technicians have been replaced, …and in advance of commencing installation of equipment identified in this SOW.

INSTALLATION AND TRAINING:

Contractor must provide product installation and training as part of this contract.

Delivery, installation, and training must be coordinated with the local COR/POC.

Contractor shall provide certified in-service training for all shifts of direct patient care, nurses, surgical service staff, physicians, and Biomedical (BESS) staff, in units where products will be used, at no additional cost to the Government, for any equipment new to this facility.

This training shall include hands-on product use and be extensive enough to prepare participants to train others. Maintenance, repair, and annual certifications must be included in training.

Dates to be coordinated with facility and COR/POC. Initial training is anticipated between October and December 2025.

Training and support to be ongoing for users.

Manuals: Contractor shall provide electronic, digital copies of the user manuals and repair manuals for each different product under this order or contract, at no additional cost to the government.

QUALITY

Conformance Standards

Refer to the section on Safety and Compliance in this SOW.

Rework or Remedy

Rework or Remedy is defined as replacing a product or performing the service again until the Purpose of this SOW is achieved in full. This involves less than Satisfactory

Products or Service by the Contractor and as noted by the COR. Rework or Remedy occurs at no additional cost to the Government. Payment will be withheld until all replacement products are received or services are performed to the Satisfactory level in accordance with this SOW and as documented by the COR.

DELIVERY:

Delivery and receipt of the proposed items are expected to be directed to the location identified in this SOW. Confirmation of delivery location will be provided by the VA COR/POC post- award. Delivery must be coordinated with VA COR before any delivery attempts. Any item that has not been coordinated will be turned away and any additional charges will be the responsibility of the sender/transportation company.

Contractor is responsible for offloading the equipment from the truck, moving the equipment to the correct delivery location in the space, uncrating or unboxing the equipment, and removing all trash. Equipment, paperwork and warranty information must be handed to the VA receiving staff, as advised by the COR.

WARRANTY OF EQUIPMENT: Contractor must provide a warranty per the

Specifications in this SOW. The warranty must meet or exceed standard manufacturer industry warranty terms. The government does not accept an extended warranty, which requires advance payment. The manufacturer’s warranty must begin on 1st

Patient Day, which is currently scheduled for January 20th, 2026.

STANDARD BUSINESS HOURS AND FEDERAL HOLIDAYS

Hours: Normal duty hours are 8:00 a.m. through 5:00 p.m. CST, Monday through

Friday, not including federal holidays. Whenever contact with a facility is required outside of normal duty hours, the Contractor shall coordinate these times with the designated COR.

In accordance with 5 U.S.C. 6103, Executive Order 11582, and Public Law 94-97, the following national holidays are observed and for the purpose of this contract are defined as “Legal Federal official holiday.

New Year’s Day January 1st

Martin Luther King’s Birthday Third Monday in January

President’s Day Last Monday in February

Memorial Day Last Monday in May

In addition to the days designated as holidays, the Government observes the following days:

• Any other day designated by Federal Statute

• Any other day designated by Executive Order

• Any other day designated by the President of the United States to be a Federal holiday.

Juneteenth June 19th

Independence Day July 4th

Labor Day First Monday in September

Columbus Day Second Monday in October

Veteran’s Day November 11th

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25th

SAFETY AND COMPLIANCE

The Contractor must perform services and ensure equipment functions in accordance with:

a) local, state, and federal Occupational Safety and Health guidelines and legislation, to include Occupational Safety and Health Administration (OSHA), the American National Standards Institute (ANSI) safety guidelines;

b) local, state, and federal guidelines and legislation, as well as VA Health Care

System Directives and guidelines, relating to chemicals and usage of chemicals, to include pesticides;

c) local, state, and federal Fire and Safety legislation and guidelines, to include VA

Health Care System directives and legislation on Fire and Safety, as well as the latest published edition of NFPA-99 (Health Care Facilities Code);

d) local and state environmental laws as well as Environmental Protection Agency

(EPA) regulations, Federal Insecticide, Fungicide and Rodenticide Act (FIFRA), involving pesticide use and other pest control procedures;

Contractor Point of Contact (POC) The Contractor shall specify an individual who shall serve as a single point of contact for all contract issues (POC). Contractor must provide the COR and

Contracting Office with the POC contact details, to include business phone number or cell phone number and email, as a minimum:

a) Within 5 business days of contract award,

b) Within 5 business days after renewal or extension of services in accordance with, and if permitted by applicable FAR clause, and

c) Within 5 business days prior to a change in the POC by the Contractor.

The POC must be easily accessible by phone and return COR calls within 48 hours of a voice message left by the COR.

Protection from Damage Contractor shall provide all labor, materials, and equipment necessary for protection of VAMC personnel, furnishings, equipment and buildings from damage, and shall replace or repair any damage due to work performed under this contract equal to its original construction and finish.

Security

Contract Personnel Security Contractor must check in and out with COR when entering the VA and must be escorted while on VA premises.