36C24E27Q0008.docx
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- Solicitation number
- 36C24E27Q0008
About this file
This is a Pre-Solicitation Notice announcing the Department of Veterans Affairs' (VA) intent to award a sole source contract for preventative maintenance services on a Brooks Life Sciences NitroStore automated -80°C sample storage system. The Veterans Health Administration Regional Procurement Office East, located in Pittsburgh, Pennsylvania (zip code 15215-1802), intends to negotiate a three-year contract (base year plus two option years) with Avidity Science, LLC, located at 819 Bakke Avenue, Waterford, Wisconsin 53185, for services supporting the Joseph Maxwell Cleland Atlanta VA Medical Center's Jamaica Plain Campus facility. The NitroStore system (Serial Number: NITRO2012 01) currently stores approximately 2 million VA research biospecimens supporting the Cooperative Studies Program and Million Veteran Program. Required services include OEM-authorized preventative maintenance, repair services, remote technical support, and critical spare parts support. The current contract (36C24E22P0022) expires December 6, 2026, and continuous maintenance is necessary to protect irreplaceable veteran biological samples.
The solicitation number is 36C24E27Q0008 with a response date of October 27, 2026, at 11:59 PM Eastern Time. Azenta US, Inc (formerly Brooks Life Sciences) is designated as the sole source provider, as it is the OEM and exclusive worldwide provider of all parts, diagnostics, firmware, proprietary software, and technical support for NitroStore systems. The applicable NAICS code is 811210 with a $34.0 million size standard, and the Product Service Code is J066. No solicitation will be posted to SAM.gov, and the procurement authority is RFO 6.103-1 (Only One Responsible Source). Interested parties may contact Contracting Officer Ms. Millicent Covert at millicent.covert@va.gov; telephone calls are not accepted. The Contracting Officer retains discretion to conduct a competitive procurement based on responses to this notice.
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Text version
Special Notice Special Notice
| SUBJECT* |
| Azenta NitroStore System PM and Support Services |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 15215-1802 |
| SOLICITATION NUMBER* |
| 36C24E27Q0008 |
| RESPONSE DATE/TIME/ZONE |
| 10-27-2026 11:59 EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 30 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| J066 |
| NAICS CODE* |
| 811210 |
| CONTRACTING OFFICE ADDRESS |
| Veterans Health Administration |
Regional Procurement Office East Building 32 Suite 1A1111 1010 Delafield Road Pittsburgh PA 15215-1802
POINT OF CONTACT*
Contracting Officer Ms. Millicent Covert millicent.covert@va.gov (Calls shall not be accepted)
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
This is a Pre-Solicitation Notice for the notice of intent to award a sole source contract. This is not a solicitation. Regional Procurement Office (RPO) - East intends to negotiate a sole source contract for 3 years (Base Year plus 2 Option Years) with Avidity Science, LLC, located at 819 Bakke Avenue, Waterford, Wisconsin, 53185, for preventative maintenance services for the Joseph Maxwell Cleland Atlanta VA Medical Center.
Background:
This requirement is for preventative maintenance to support OEM-authorized preventive maintenance, repair services, remote technical support, and critical spare parts support for the Brooks Life Sciences NitroStore automated -80 °C sample storage system (Serial Number: NITRO2012 01) located at the Jamaica Plain Campus (Building 1E). Current services for preventative maintenance, under Contract 36C24E22P0022, expire 12/6/2026.
The NitroStore currently stores approximately 2 million VA research biospecimens supporting Cooperative Studies Program (CSP) trials and the Million Veteran Program (MVP). Continuous maintenance is required to protect irreplaceable Veteran biological samples. Azenta US, Inc (formerly Brooks Life Sciences) is the OEM and exclusive provider of all parts, diagnostics, firmware, proprietary software, and technical support for NitroStore systems worldwide and is the only firm capable of providing the supplies and services necessary.
Since the intent is to procure this requirement on a sole source basis, no solicitation will be posted to SAM.gov Contract Opportunities. The applicable NAICS code is 811210, with a $34.0M size standard. The PSC is J066. The authority for this action is RFO 6.103-1, Only One Responsible source, and no other supplies or services will satisfy agency requirements.
Interested persons may contact the Contracting Officer via email at millicent.covert@va.gov regarding this procurement. The determination to conduct a competitive procurement based on responses to this notice is solely within the discretion of the Contracting Officer.
| *= Required Field |
| Special Notice |
Special Notice
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