36C24E26Q0129_Special Notice.docx
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- Solicitation number
- 36C24E26Q0129
About this file
This is a Special Notice documenting a pre-solicitation notice with intent to sole source an annual subscription contract for DistillerSR software to the Veterans Health Administration (VHA). The Veterans Health Administration's Office of Research and Development, Regional Procurement Office (RPO) - East, located in Pittsburgh, PA (zip code 15215-1802), intends to award a Firm-Fixed-Price contract on a sole source basis to DistillerSR Inc., located at 450-505 March Road, Ottawa, ON K2K 3, Canada. The contract will consist of a one-year base period with two optional years for continuation. The solicitation number is 36C24E26Q0129, with a response deadline of September 18, 2026, at 11:00 AM Eastern Time. The applicable NAICS code is 513210 (Software Publishing) with a $47 million size standard, and the Product Service Code is DA10.
DistillerSR is identified as the sole source solution for supporting systematic reviews conducted by the VA Evidence Synthesis Program (ESP) at multiple sites. The software features proprietary Smart Evidence Extraction (SEE) technology utilizing AI-driven data extraction with explainable outputs, Agentic AI architecture combining large language models with validated evidence bases, and integrated full-text retrieval through RightFind. The VHA justifies the sole source award under FAR 6.103-1, asserting that DistillerSR is the only known solution meeting the program's operational, regulatory, and automation requirements, including 21 CFR Part 11 compliance for auditability. Interested parties may submit capability information demonstrating their ability to perform by the September 18, 2026 deadline via email to Contracting Officer Shannon Hukriede at shannon.hukriede@va.gov; no telephone responses will be accepted. This notice is not a competitive solicitation, and the Government reserves discretion to determine whether to conduct competitive procurement based on responses received.
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Special Notice Special Notice
| SUBJECT* |
| Pre-Solicitation Notice with Intent to Sole Source for DistillerSR |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 15215-1802 |
| SOLICITATION NUMBER* |
| 36C24E26Q0129 |
| RESPONSE DATE/TIME/ZONE |
| 09-18-2026 11:00 AM EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 30 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| DA10 |
| NAICS CODE* |
| 513210 |
| CONTRACTING OFFICE ADDRESS |
| Veterans Health Administration |
Regional Procurement Office East Building 32 Suite 1A1111 1010 Delafield Road Pittsburgh PA 15215-1802
POINT OF CONTACT*
Contracting Officer Shannon Hukriede Shannon.Hukriede@va.gov (No Calls Will Be Accepted)
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
Pre-Solicitation Notice for the notice of intent to award a sole source contract.
This is not a solicitation. The Veterans Health Administration (VHA), Office of Research and Development (R&D), Regional Procurement Office (RPO) – East in Pittsburgh, PA intends to award on a sole source basis a Firm-Fixed-Price Contract for a one (1) year base period to include two (2) option years to DistillerSR Inc, 450-505 March Road, Ottawa, ON K2K 3 CANADA, to purchase an annual subscription to DistillerSR to support critical steps in the conduct and reporting of systemic reviews performed by the VA Evidence Synthesis Program (ESP). This is a request for a continuing need.
DistillerSR currently is used by the VA ESP at one of its five program sites and VA ESP has a continuing need for it at the existing site and program-wide. DistillerSR possesses unique, proprietary capabilities that are not available in any other known systematic review management platform, making it the only known solution capable of meeting the ESP’s project’s operational, regulatory, and automation requirements. DistillerSR’s Smart Evidence Extraction (SEE) technology provides fully automated, AI‑driven data extraction with explainable outputs, enabling complete and audit‑ready form population without manual intervention. Its Agentic AI architecture combines large language models with a validated, traceable evidence base to ensure reproducible, transparent results that meet federal and regulatory expectations for auditability, including 21 CFR Part 11 compliance. DistillerSR is also the only known system offering integrated, legally compliant full-text retrieval through RightFind, eliminating the need for external procurement workflows.
Since the intent is to procure this on a sole source basis, no solicitation will be posted to Contract Opportunities. The applicable NAICS code is 513210 with a $47 million size standard. The PSC is DA10. The authority for this action is RFO FAR 6.103-1 only one responsible source and no other supplies or services will satisfy agency requirements.
This notice of intent is not a request for competitive quotes. Responsible sources may identify their interest by submitting capability information that clearly demonstrates the capability to perform the required work. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement.
A determination by the Government not to compete the proposed requirement based upon the responses to this notice is solely within the discretion of the Government.
The Government will not be responsible for any costs associated with the preparation of responses to this notification.
Capability information is required by Friday, September 18, 2026, 11:00 AM, ET, and must be sent by email to Shannon Hukriede at shannon.hukriede@va.gov. No telephone responses will be accepted.
| *= Required Field |
| Special Notice |
Special Notice
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