36C24E26Q0090_Neuro Patties_Fast Track_Q426.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24E26Q0090 09-25-2026

Michael Pierson; michael.pierson@va.gov 727-910-0278 10-08-2026

12:00 PM EDT EST

Department of Veterans Affairs

Regional Procurement Office (RPO) East

Contracting Officer (90C)

MSPV - Supplies

X 0

X

339113

N/A

X

Department of Veteran Affairs

Veterans Health Administration (VHA)

Other Government Agencies as Assigned

Contracting Officer (90C)

Financial Services Center http://www.fsc.va.gov/einvoice.asp

See VAAR 852.232-72

Austin TX 78714-9971

See CONTINUATION Page 2

Establish Blanket Purchase Agreements (BPA) or modify active BPAs in support of the Medical Surgical Prime Vendor

Product Catalog for Neuro Patties/Sponges

This Request for Quote (RFQ) is being issued pursuant to

FAR 12. Evaluations of quotes will be conducted using tiered evaluation procedures.

All required documents to include the completed quote sheet must be emailed to the Contracting Officer listed in

Block 7a on or before the closing due date & time listed in

Block 8 of this document or as amended.

The attached Quote Sheet is the ONLY method for submitting quotes. Please read instructions carefully to ensure the quote sheet is complete, accurate and has zero errors

(per the instructions included in the quote sheet)

Please submit questions in writing to the Contracting Officer listed in Block 7a

See CONTINUATION Page

X X

X one

CONTINUATION OF SF 1449 BLOCK 20

The U.S. Department of Veterans Affairs (VA), Veterans Health Administration (VHA) manages the United States’ largest integrated healthcare system, providing care at 1,380 healthcare facilities, including 172 medical centers and 1,193 outpatient sites of care of varying complexity

(VHA outpatient clinics), serving approximately 9 million enrolled Veterans each year. The healthcare system receives the majority of medical and surgical supply support through the

Medical/Surgical Prime Vendor (MSPV) program.

The objective of this procurement is to establish new and/or modify existing Blanket Purchase

Agreements (BPAs) for Open Market medical/surgical supplies for nationwide usage.

The MSPV Program aims to ensure availability and consistency of medical/surgical supplies and to obtain volume-based, standardized ‘best’ pricing. MSPV desires to continue the practice of achieving cost avoidance while simultaneously balancing clinician considerations for obtaining quality medical/surgical supplies.

Please carefully review this Request for Quote (RFQ) in its entirety for complete description.

A.2 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C24E

Michael Pierson

727-910-0278 michael.pierson@va.gov

Department of Veterans Affairs

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[X] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] PER ORDER

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

36C24E26Q0090

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

CONTINUATION OF SF 1449 BLOCK 20

A.2 CONTRACT ADMINISTRATION DATA

A.3 STATEMENT OF WORK

Section I. Background

A. Background

B. Scope

C. Federal Acquisition Regulation (FAR) Requirements under FAR 12.201-1

D. Type of Contract

Section II. MSPV Business Processes

A. Commercial Agreements

B. Pricing

C. BPA Modification

D. Data Transmission

Section III. Work Requirements

A. Supply Requirements

B. Gray Market

C. Trade Agreement Act Requirements

Definitions

Restrictions

Exceptions

Specific application of the Buy American Act and Trade Agreements Act

D. Delivery

E. Orders

F. Drop Shipments

G. Terms and Conditions

H. Authorized Representatives

Appendix A: Acronyms

Appendix B: Veterans Integrated Services Networks (VISNs)

SECTION B

B.2 PRICE/COST SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.2 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(NOV 2018)

C.3 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) 24

C.4 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.5 VAAR 852.219-74 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

C.6 VAAR 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (JAN 2023)

(DEVIATION)

C.7 LOCAL CLAUSE – MADE IN AMERICA – PERSONAL PROTECTIVE

EQUIPMENT (PPP)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

Attachment A - Quote Sheet_36C24E26Q0090_Neuro Patties_Fast Track_Q426_V1

Attachment B - Sample Authorized Distributor Letter_36C24E26Q0090

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (DEVIATION AUG 2025) (Tailored)

E.2 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (DEVIATION AUG 2025) (Tailored)

E.3 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.4 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (NOV 2025) (DEVIATION)

A.3 STATEMENT OF WORK

Section I. Background

A. Background

1. The U.S. Department of Veterans Affairs (VA), Veterans Health Administration

(VHA) manages the United States’ largest integrated healthcare system, providing care at 1,380 healthcare facilities, including 170 medical centers and 1,193 outpatient sites of care of varying complexity (VHA outpatient clinics), serving approximately 9.1 million enrolled Veterans each year. The healthcare system receives the majority of medical and surgical supply support through the

Medical/Surgical Prime Vendor (MSPV) program.

2. MSPV Program will utilize Prime Vendor (PV) contracts for distribution and supply management services. Facilities will order from the MSPV Product List, which will be formed by awarding Blanket Purchase Agreements (BPA) to Original Equipment

Manufacturers (OEM) and authorized suppliers of medical/surgical supplies (referred to as “Authorized Suppliers” herein). AbilityOne nonprofit agencies (NPA) will be awarded BPAs for items on the AbilityOne Procurement List (AB1 PL) and are considered the OEM or Authorized Supplier as applicable.

All suppliers and resellers who participate in MSPV must be authorized to provide the supplies by the OEM. An Authorized Distributor Letter from the manufacturer shall be included with the response. See Section III, A-Supply Requirements, 5-

Authorized Distributor Letter (ADL) for specific requirements pertaining to the

Authorized Distributor Letters.

3. This procurement may establish new Agreements and/or modify existing Agreements in direct support of the MSPV Program. This procurement is a key element in the success of the program as the Agreements will provide the mechanism that will supply medical/surgical supplies for distribution to VHA facilities located in the United

States (US) and US Territories and Other Government Agencies (OGAs) as identified by VA (referred to as “facilities” herein). The MSPV Product List, current Prime

Vendors, and current list of delivery locations can be found here:

https://www.va.gov/opal/sac/mspv.asp

B. Scope

1. The objective of this procurement is to establish Agreements and/or modify existing

Agreements for MSPV Open Market and AbilityOne Procurement List medical/surgical supplies for nationwide usage. VHA aims to ensure availability and consistency of medical/surgical supplies and to obtain volume-based, standardized pricing. VHA desires to continue the practice of achieving cost avoidance while simultaneously balancing clinically driven strategic sourcing considerations for http://www.va.gov/opal/sac/mspv.asp obtaining quality medical/surgical supplies.

2. The response to this solicitation will include proposed pricing for medical/surgical supplies the Offeror wishes to provide to the government from the list of items on the attached quote sheet.

3. An open market FAR Part 12 BPA will be established between the Authorized

Supplier or AbilityOne NPA and the government under the terms and conditions incorporated in this BPA. This BPA does not obligate any funds and there is no obligation for the Government to place orders against this BPA.

4. Covered medical/surgical supplies eligible for order under MSPV are defined as medical, surgical, dental, and laboratory supplies. Supplies for covered products on the AbilityOne Procurement List on or before December 22, 2006, or a product or service that (1) is a replacement for a product or service on the commission's procurement list; (2) is essentially the same and meets the same requirements as the product or service being replaced, and (3) meets the VA's quality standards and delivery schedule shall be awarded to AbilityOne NPAs.

a. Items identified as “essentially the same” as a covered product on the

AbilityOne Procurement List that have been solicited and/or identified on the

MSPV PL shall be removed from the Open Market BPA holder’s agreement.

5. New BPAs awarded as a result of this solicitation may be modified as additional supplies move through the evaluation process. BPAs will be administered by the

VHA Office of Acquisitions and its assigned Contracting Officer (CO).

C. Federal Acquisition Regulation (FAR) Requirements under FAR 12.201-1

1. Extent of Obligation: Purchases for items on the MSPV Product list will be placed by the VHA healthcare facilities or authorized OGAs through the MSPV PVs.

2. Purchase Limitation: Purchases for items on the MSPV Product List will be placed with the PVs. Although there are currently no plans for the government to order directly against this BPA, if that occurs, the limit of that order may not exceed the threshold for use of simplified procedures at 12.201-1(a) (including the increased threshold at

12.001(c).

3. Individuals Authorized to Purchase Under the BPA: Purchases for items on the

MSPV Product List will be placed through the PVs. Should it be necessary for the government to order directly against this BPA, a list of authorized individuals must be approved by VHA- Office of Acquisitions and MSPO.

D. Type of Contract

1. FAR Part 12.104 - Blanket Purchase Agreement (BPA) or FAR Part 8.103 - Ability One

BPA.

2. A BPA or modification to an existing BPA does not obligate the Government to purchase any products awarded to any suppliers nor does it obligate funds.

3. An annual review of all BPAs will be conducted by the government to include a review of terms, conditions, and pricing.

4. The Government reserves the right to cancel or terminate a BPA with 30 days’ written notice or upon bilateral agreement, whichever is sooner. Any cancellation or termination will be communicated to the BPA holder by the CO who administers the

BPA.

Section II. MSPV Business Processes

A. Commercial Agreements

1. The Authorized Supplier awardee is required to enter into a commercial agreement with all awarded PVs, who will provide national distribution and supply management services to facilities, in order to participate in MSPV. The commercial agreement will govern the terms and conditions of the PV and Authorized Supplier relationship and will not contradict the underlying terms and conditions established by this BPA or the underlying PV contracts. Failure to comply with the terms of this BPA, including provisions related to commercial agreements, will be considered cause for cancellation of the BPA.

2. After award of the BPA, the supplies offered by the respective Authorized Supplier will be released on an updated MSPV Product List on the 15th of the following month. An updated MSPV Product List will be released every 30-calendar days. PVs and Authorized Suppliers are required to establish commercial agreements within

60-calendar days of the respective MSPV Product List release.

3. If Authorized Suppliers are awarded BPAs prior to the award of the PV contracts for

MSPV, the government will notify Authorized Suppliers of the names of PVs as soon as possible to enable formation of commercial agreements.

4. Authorized Suppliers are responsible for establishing commercial agreements. Either

PVs or Authorized Suppliers may initiate a commercial agreement. The terms and conditions outlined in the commercial agreement must be mutually agreed upon by both parties. Once a commercial agreement is established between an Authorized

Supplier and a PV, the Authorized Supplier will notify the respective Contracting

Officer and include the name of the Authorized Supplier and the PV. One email may contain details on multiple commercial agreements.

5. The commercial agreements prescribed in this section are solely between the PV and

VHA Authorized Suppliers and do not involve the Government as a responsible party.

However, standard delivery times that are established in the commercial agreement shall not exceed 14 business days from receipt of the order from the PV.

6. The contractor shall provide the CO with the date Commercial Agreements are established between each prime vendor. The date shall be within 60 days of award.

If there are issues establishing Commercial Agreements, the contractor shall notify their respective Contracting Officer within 7 days and provide a detailed report as to why the Commercial Agreement cannot be established. This report is due every 30 days until compliant.

B. Pricing

1. Supply pricing established in BPAs between the Authorized Supplier and the government will be made available to PVs.

2. The Authorized Supplier BPA-holder shall not charge the PV awardees more than the prices set forth in the BPA.

3. All quotes provided by the Authorized Supplier as part of the solicitation response shall remain valid for 180 calendar days after close of the solicitation.

4. The BPA unit of measure data field for each individual line item approved for inclusion in MSPV (case, box, each, vial, etc.) represents the shipper quantity that the

BPA holder agrees to sell to any PV for the purpose of distribution to facilities. All prices are Free on Board (FOB) Destination. Therefore, the BPA price shall include all order processing, materiel handling, and transportation costs incurred by the BPA holder. BPA holders are not authorized to unilaterally assess added handling and freight charges against the servicing PV unless there is an emergency request and the customer agrees to incur and pay separately the additional delivery charges.

C. BPA Modification

BPAs can be modified for OEM Changes, Vendor Changes, Price Changes, Supply

Additions/Removals and Direct Replacements. All modifications will be based on

Government needs and will be made on a quarterly basis. All modifications will be reflected on the MSPV Product List the month following the approved and signed BPA Modification.

1. OEM Information Change Request

OEM information change requests include OEM Name, OEM DUNS Number, and

OEM Part Number. To make a changes request related to product OEM information, please contact the assigned VHA Office of Acquisitions Contracting Officer for your

BPA. The CO will provide the correct form for these changes. Please do not provide discontinued item replacements using this request form. Contact your Contracting

Officer directly should you have products requiring direct replacement.

2. BPA Supplier Information Change Request

The Authorized Supplier may request supplier information changes by contacting the respective Contracting Officer for their BPA.

3. Recalls/Discontinued Items with Replacement Request

a. If items on the authorized supplier’s price schedule are discontinued the contractor shall notify VA within 7 days.

b. A BPA modification shall be made for any supply recall that applies to a supply on the MSPV Product List. Such instances may include, but are not limited to, a supply that is removed or recalled by the Authorized Supplier due to defects in the supply or potential dangers to patients, or if any required modification, removal or recall is suggested or mandated by a regulatory or official agency

(e.g., FDA).

c. The contractor shall notify the VA within 1 day for Class I recall, 3 business days for Class II recall and 7 days for Class III. The notification shall include, but not be limited to the following:

i. Complete supply description and/or identification, recall numbers and the BPA line-item number assigned.

ii. Reasons for modification(s), removal, or recall.

iii. Necessary instructions for return for credit, replacement, or corrective action.

d. BPA modifications for recall or policy change will happen on an infrequent, as needed basis. Any items discontinued for any reason and/or recalled that have a Direct Replacement shall be initiated by contacting the Contracting Officer who administers your BPA. A copy of the recall with lot numbers included in the notification described above shall additionally be provided to:

Manager, Product Recall

Office National Center for

Patient Safety Veterans

Health Administration

24 Frank Lloyd Wright Drive, Lobby M Ann Arbor, MI 48106

4. Removal Requests

Agreements may also be modified to remove supplies from the MSPV Product List.

a. If a supply is no longer available and no direct replacement is available or suggested, the Government will remove it from the MSPV Product List through modification. Please coordinate the removal action by contacting your respective

Contracting Officer.

5. The VA will update the MSPV Product List to reflect changes after BPA modifications are complete. BPA modifications must be completed by the end of the month to be posted on the MSPV Product List on the 15th of the following month.

6. All regulatory requirements applicable to the original BPA will apply to any revision approved and awarded by modification.

7. The Authorized Supplier may request modifications by contacting the respective

Contracting Officer of their BPA.

8. The Authorized Suppliers shall additionally provide the information above to all

Prime Vendors (PV) participating in MSPV.

9. Either party reserves the right to cancel or terminate a BPA with 30 days’ written notice or upon bilateral agreement, whichever is sooner.

D. Data Transmission

1. All orders shall be processed using an Electronic Data Interchange (EDI). The

Authorized Supplier must ensure that data transmission method and format to PVs are through any system that conforms to the current X12 (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National

Standards Institute (ANSI). The X12 EDI website http://www.x12.org) includes additional information on EDI formats.

a. At a minimum the Authorized Supplier must be able to process the following EDI transactions:

i. EDI 214- Transportation Carrier Shipping Status Message

ii. EDI 850 – Electronic Purchase Order

iii. EDI 855 – Purchase Order Acknowledgement

iv. EDI 856 – Advance Shipment Notice

v. EDI 810 – Electronic Invoice

vi. EDI 860 – Purchase Order Change Request

vii. EDI 865 – Purchase Order Change Request Acknowledgement

viii. EDI 997 – Functional Acknowledgement

b. EDI is the computer-to-computer exchange of business documents in a standard electronic format between business partners. By moving from a paper-based exchange of business documents to one that is electronic, VHA receives benefits such as reduced cost, increased processing speed, reduced errors and improved relationships with business partners. Electronic format means an automated system transmitting information electronically according to accepted data transmissions using a system that conforms to the X12 EDI formats established by the ASC chartered by ANSI. For more information see the X12 EDI Web site

(http://www.x12.org).

http://www.x12.org/ http://www.x12.org/

2. The Contractor shall report date EDI compliance is established between each prime vendor. The date shall be within 60 days of award. If prime vendor is backlogged for establishing EDI, the contractor shall notify the VA and provide monthly updates until compliant.

Section III. Work Requirements

A. Supply Requirements

1. Supply and Delivery. The Authorized Supplier shall provide an uninterrupted supply and delivery of supplies to all PVs participating in MSPV at an enterprise/nationwide level (reference Appendix C: Veterans Integrated Services

Networks (VISNs)).

a. Suppliers shall review VHA enterprise usage data annually to confirm their capacity to support.

b. Suppliers shall provide proof that they have sufficient credit limit with OEM(s) to support VHA enterprise

2. Medical/Surgical Supplies. Medical/surgical supplies are those that are involved in the diagnosis and treatment of disease and the maintenance of health (usually through nonsurgical means). They are characterized as one or more of the following:

a. Primarily and customarily used to serve a medical purpose

b. Generally, not useful to a person in the absence of illness or injury

c. Usually ordered and/or prescribed by a physician and/or a health care professional

d. Medical supplies utilized in conjunction with durable medical equipment are included if the supplies are necessary for the function of the equipment

3. Surgical Supplies. Surgical supplies are those involved with the branch of medicine which generally treats disease or injury by operative intervention (physical means rather than drugs); i.e., operations requiring access to the inside of the body as well as manipulation from outside the body.

4. Shelf Life. Supplies delivered shall have at least six months shelf life remaining upon delivery to the ordering facility. For those supplies which have an initial expiration date/shelf life of six months or less from the manufacturer, at least 75% of the original shelf life shall remain at time of delivery to the ordering facility.

5. Authorized Distributor Letter (ADL). If the potential Authorized Supplier is not the

OEM, the Authorized Supplier must provide an Authorized Distributor Letter from the

OEM signed within the last 90 days of the date of the published solicitation to which the supplier is responding. The Authorized Distributor Letter from the OEM shall include for each product(s) proposed authorizing the Offeror as a distributor for the proposed product(s). The letter must either state specific product(s) proposed or that the Offeror is an authorized distributor for all the manufacturer’s products. This letter must be on the manufacturer’s letterhead and contain the signature and contact information of an authorized official for the manufacturer and cover the duration of the

BPA. The Authorized Supplier shall maintain its Authorized Distributor status for all manufacturers and distributors of supplies throughout the life of this agreement as set-forth in the Authorized Distributor Letter referenced above. Failure to do so will result in cancellation of the BPA. During the annual BPA review suppliers will be required to provide an updated ADL within the last 90 days, or an email from the OEM stating that the previous ADL is in good standing.

a. If the authorized suppliers’ ADL is rescinded the contractor shall notify VA within 7 days.

6. Information Requests. The Government reserves the right to request information from Authorized Suppliers related to supply descriptions, pricing, or other topics at any time and the Authorized Supplier is required to provide such information.

7. Other Strategic Contracts/Agreements. This language is not generated to inhibit the PV or facilities from ordering supplies already on any other designated

Government contract instrument. VA’s Strategic Acquisition Center (SAC) and the

VHA Office of Procurement will ensure that supplies are placed on appropriate catalogs/Product Lists from which facilities may order. It is, however, incumbent on the PV to honor the parameters of the contract scope of work. Where apparent conflicts arise, the MSPV distribution CO (SAC) will make the final determination as to whether a supply is or is not within scope. The PV must consult with the CO prior to shipping any supplies, which do not clearly fall within the parameters of the above-mentioned scope of work for PV.

8. Removals. The Government reserves the right to remove any supply from the

MSPV Product List upon 30-calendar days’ notice, resulting in modification of the BPA.

B. Gray Market

1. The Authorized Supplier shall be an OEM authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system such that the OEM warranty and service are provided and maintained by the OEM. All warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. The Authorized Supplier shall provide new supplies ONLY; no remanufactured or "gray market" supplies. All supplies must be covered by the manufacturer's warranty.

C. Trade Agreement Act Requirements

1. Supplies offered by the Authorized Supplier should be compliant with the Trade

Agreements (TA) Certificate, found at 52.225-6. End-products offered shall be manufactured or substantially transformed either in the United States or in a designated country. The BPA holder at the supply level must certify as follows in accordance with the TA Certificate:

a. The Offeror certifies that each end product, except those specifically listed, is a

U.S.- made or designated country end product, as defined in the clause of this solicitation entitled “Trade Agreements.”

b. The Government will consider for award only offers of U.S.-made or designated country end products unless the Contracting Officer determines that there are no offers for such products or that the offers for such products are insufficient to fulfill the requirements of the solicitation.

2. This section applies to all suppliers except for AbilityOne NPAs in accordance with

FAR 25.401(a)(4).

3. Make PPE in America Restrictions on Foreign Acquisition: All PPE items on the

MSPV PL shall be complaint with the Make PPE in America Act in accordance with

Public Law 117-58, Subtitle C—Make PPE in America, Sections 70951-70953. Any revisions to this Act shall be applicable to Agreements on the effective date of the revision.

4. The contractor shall notify the government within 15 days if an item on their price schedule moves manufacturing to a non-compliant country. This includes items that may be sourced from multiple countries of origin and Make PPE in America Act compliance cannot be guaranteed.

Personal Protective Equipment: This section contains restrictions on the acquisition of certain personal protective equipment imposed by the Make PPE in America Act (Pub. L.

117-58) on contracts, exercising of an option, and orders.

Definitions.

(a) “Component” means an article, material, or supply incorporated directly into an item of personal protective equipment.

(b) “Domestic personal protective equipment” means personal protective equipment, including the materials and components thereof, that is grown, reprocessed, reused, or produced in the United States.

(c) “Foreign-made domestic personal protective equipment” personal protective equipment that is assembled outside the United States containing only materials and components that are grown, reprocessed, reused, or produced in the United States.

(d) “Foreign personal protective equipment” means personal protective equipment other than domestic personal protective equipment or foreign-made domestic personal protective equipment.

(e) “Personal protective equipment” means surgical masks, respirator masks and powered air purifying respirators and required filters, face shields and protective eyewear, gloves, disposable and reusable surgical and isolation gowns, head and foot coverings, and other gear or clothing used to protect an individual from the transmission of disease.

(f) “United States” means the 50 States, the District of Columbia, and the possessions of the United States.

Restrictions

The following restrictions implement section 70953 of the Make PPE in America

Act, and they apply to all types of actions, orders, option exercises, and contracts.

(a) Contracting officers shall purchase domestic personal protective equipment.

(b) Any contract for personal protective equipment shall have a base period of performance of at least 2 years, plus all option periods.

Exceptions

(a) Acquisition of an item of personal protective equipment, or component thereof, otherwise covered includes:

(1) maximizes sources for foreign-made domestic personal protective equipment; and;

(2) certifies every 120 days that it is necessary to procure personal protective equipment under alternative procedures to respond to the immediate needs of a public health emergency.

(b) Acquisitions of an item of personal protective equipment, or component thereof, including those described in paragraph (a) —

(1) that is, or that includes, material listed in section 25.104 of the Federal

Acquisition Regulation as one for which a nonavailability determination has been made; or

(2) as to which the Senior Procurement Executive determines that a sufficient quantity of a satisfactory quality that is grown, reprocessed, reused, or produced in the United States cannot be procured as, and when, needed at United States market prices; and

(3) The Senior Procurement Executive certifies every 120 days that it is necessary to procure personal protective equipment to respond to the immediate needs of a public health emergency.

(c) When either of the exceptions in the paragraphs (a) or (b) are used:

(1) Only the VA Senior Procurement Executive is authorized to make the certification in paragraphs (a)(2) and (b)(3) or the nonavailability or unreasonable cost determination in paragraph (b).

(2) The supporting documentation for the VA Senior Procurement Executive shall be prepared by the VA Component(s) and:

(i) For the certification in paragraphs (a)(2) and (b)(3):

(A) include a written justification documenting the immediate public health emergency requiring use of alternative procedures; and

(B) be concurred on by the Head of the Contracting Activity before submission to the Senior Procurement

Executive.

(ii) For the nonavailability or unreasonable cost determination in paragraph

(b):

(A) include a written justification documenting why a nonavailability or unreasonable cost exception is required;

and

(B) be concurred on by the Head of the Contracting Activity before submission to the Senior Procurement

Executive.

Specific application of the Buy American Act and Trade Agreements Act.

In the event the VA Senior Procurement Executive determines neither domestic personal protective equipment nor foreign-made domestic personal protective equipment are available due to nonavailability or unreasonable cost, contracting officers shall apply either –

(a) The clause at Federal Acquisition Regulation (FAR) 52.225-1 Buy American –

Supplies and the provision at FAR 52.225-2 Buy American Certificate;

(b) The clause at Federal Acquisition Regulation (FAR) 52.225-3 Buy American –

Free Trade Agreements – Israeli Trade Act and the provision at FAR 52.225-4 Buy

American –Free Trade Agreements – Israeli Trade Act Certificate; or

(c) The clause at FAR 52.225-5 Trade Agreements and the provision at FAR

52.225-6 Trade Agreements Certificate, as applicable.

D. Delivery

1. The Authorized Supplier shall deliver supplies in accordance with “Normal”, Expedited, “Just-In-Time (JIT)”, and drop shipment as outlined in commercial agreements between the PV and the Authorized Supplier.

2. All BPA holder deliveries shall be FOB Destination.

3. The Authorized Supplier shall deliver supplies to the PV consistent with established commercial agreements.

E. Orders

1. The primary purpose is for the PV to place orders directly to the Supplier. However, in the event a facility needs to place a direct order against the BPA, they must obtain agreement from the Supplier and MSPV Supplies Branch Chief or higher.

2. There is no guarantee of any orders resulting from this BPA.

3. There is no minimum order quantity (MOQ) requirement for the Government in the

MSPV program. Suppliers are responsible for any MOQs established by their OEM partners.

F. Drop Shipments

1. The Authorized Supplier can provide supplies directly to facilities through drop shipments, rather than through PV distribution. Drop shipments are ordering facility-authorized shipments made on supplies that a manufacturer does not normally distribute through a PV but makes available for order and delivery directly to the facility. Authorized Suppliers shall identify and provide supporting documentation from the OEM if supplies are available only via drop shipment as part of the solicitation response.

2. Requirements for drop shipment supplies will be outlined in commercial agreements, including order accuracy, fill rate, shelf life, and others. Deliveries of drop shipments will be made directly to the ordering VA facility within 5 business days of receipt of order from the PV. Orders for drop-ship items must identify the VA PO number on the packing slips and package labeling.

3. The PV is responsible for invoicing VA for drop shipments; it is not the responsibility of the Authorized Supplier.

4. Once shipped, the Authorized Supplier shall provide tracking information to the PV in the

EDI 856 Advance Shipment Notice

G. Terms and Conditions

1. No purchases are planned to be made against this BPA. However, in the event that a facility needs to place a direct order against the BPA, they must obtain agreement from the Supplier and MSPV Supplies Branch Chief or higher.

2. The Non-Manufacturing Rule (NMR) does not apply to FAR Part 12 BPAs

IAW FAR 19.505(a).

a. As applicable, the NMR will apply at the order level.

b. AbilityOne is exempt from the NMR in accordance with FAR

19.1404(a)(2).

3. All Offerors who wish to qualify as an SDVOSB and/or a VOSB must be certified by the Small Business Administration (SBA). Additional information and the certification process can be found on https://veterans.certify.sba.gov

4. The Authorized Supplier shall provide written notice to their respective BPA

Contracting Officer of any changes related to the company or the supplies offered under its BPA. Changes include, but are not limited to, changes in company information, including contract administrator, company name, address and phone number.

5. Reports: The government may request reports to be provided by the Authorized

Supplier. Examples of reports that may be requested are confirmation of line-item details, back-order reports, deficiency reports, or other reports as requested by the government.

H. Authorized Representatives

1. The Contracting Officers for this solicitation are as follows:

Primary: Michael Pierson, michael.pierson@va.gov

Alternate: Other MSPV Contracting Officers as Assigned

2. If required, a Contracting Officer's Representative (COR) for requirements under this Agreement will be delegated in writing by the CO.

Appendix A: Acronyms

ANSI American National Standards Institute

ASC Accredited Standards Center

BPA Blanket Purchase Agreement CO Contracting Officer

COR Contracting Officer's Representative

CVE Center for Verification and Evaluation

DAPA Distribution and Pricing Agreement

DLA Defense Logistics Agency

EDI Electronic Data Interchange FAR Federal Acquisition Regulation

FDA Food and Drug Administration

FOB Free on Board

FOIA Freedom of Information Act

GS1 Global Standard 1

GSA General Services Administration

HIBCC Health Industry Business Communications Council

HUB Historically Under-utilized Business

IFF Industrial Funding Fee IPT Integrated Product Team

ISBT International Society for Blood Transfusion

JIT Just-In-Time

MedPDB Medical Product Data Bank

MSPV Medical Surgical Prime Vendor

NAC National Acquisition Center

NAICS North American Industry Classification System

NMR Non-Manufacturer Rule

OEM Original Equipment Manufacturer

OGA Other Government Agency

POP Period of Performance

PV Prime Vendor

QSR Quarterly Sales Report

RFQ Request for Quote

RPO-E Regional Procurement Office - East

SAC Strategic Acquisition Center

SAM System for Award Management

SD/VOSB Service-Disabled Veteran-Owned Small Business

SOW Statement of Work

TAA Trade Agreement Act UEI Unique Entity Identifier VA U.S. Department of Veterans Affairs

VHA Veterans Health Administration

VISN Veterans Integrated Services Network

VOSB Veteran-Owned Small Business

Appendix B: Veterans Integrated Services Networks (VISNs)

VISN 1 VA New England Healthcare System

VISN 2 New York/New Jersey VA Health Care Network

VISN 4 VA Healthcare

VISN 5 VA Capitol Health Care Network

VISN 6 VA Mid-Atlantic Health Care Network

VISN 7 VA Southeast Network

VISN 8 VA Sunshine Healthcare Network

VISN 9 VA MidSouth Healthcare Network

VISN 10 VA Healthcare System

VISN 12 VA Great Lakes Health Care System

VISN 15 VA Heartland Network

VISN 16 South Central VA Health Care Network

VISN 17 VA Heart of Texas Health Care Network

VISN 19 Rocky Mountain Network

VISN 20 Northwest Network

VISN 21 Sierra Pacific Network

VISN 22 Desert Pacific Healthcare Network

VISN 23 VA Midwest Health Care Network

Visit https://www.va.gov/directory/guide/division.asp?dnum=1

(END OF SOW)

http://www.va.gov/directory/guide/division.asp?dnum=1

SECTION B

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

<<<<<<<<<<This Section Intentionally Left Almost Blank>>>>>>>>>>

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses:

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

FAR

Number

Title Date

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL NOV 2023

52.203-17

PRODUCTS AND COMMERCIAL SERVICES

CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS NOV 2023

52.203-19 PROHIBITION ON REQUIRING CERTAIN INTERNAL JAN 2017

52.204-13

CONFIDENTIALITY AGREEMENTS OR STATEMENTS

SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.209-10 PROHIBITION ON CONTRACTING WITH INVERTED NOV 2015

52.219-3

DOMESTIC CORPORATIONS

NOTICE OF HUBZONE SET-ASIDE OR SOLE-SOURCE OCT 2022

52.219-6

AWARD

NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE NOV 2020

52.219-13

ALTERNATE I (MAR 2020)

NOTICE OF SET-ASIDE OF ORDERS ALTERNATE I (MAR MAR 2020

52.219-14 2020)

LIMITATIONS ON SUBCONTRACTING OCT 2022

52.219-30

52.219-33

NOTICE OF SET-ASIDE FOR, OR SOLE-SOURCE AWARD

TO, WOMEN-OWNED SMALL BUSINESS CONCERNS

ELIGIBLE UNDER THE WOMEN-OWNED SMALL

BUSINESS PROGRAM

NONMANUFACTURER RULE

OCT 2022

SEP 2021

52.225-1 BUY AMERICAN—SUPPLIES OCT 2022

52.225-5 TRADE AGREEMENTS NOV 2023

52.225-6 TRADE AGREEMENTS CERTIFICATE FEB 2021

852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS NOV 2018

http://www.acquisition.gov/browse/index/far http://www.va.gov/oal/library/vaar/

852.242-71 852.246-71 852.247-71

ADMINISTRATIVE CONTRACTING OFFICER

REJECTED GOODS

DELIVERY LOCATION

OCT 2020

OCT 2018

OCT 2018

C.2 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT

REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a

Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National

Standards Institute (ANSI).

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances in this paragraph (e), the Contracting

Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office.

Submission of payment requests by mail may be required for—

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of Clause)

C.3 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT

2020)

The Contracting Officer reserves the right to designate an Administrative Contracting Officer

(ACO) for the purpose of performing certain tasks/duties in the administration of the contract.

Such designation will be in writing through an ACO Letter of Delegation and will identify the responsibilities and limitations of the ACO. A copy of the ACO Letter of Delegation will be furnished to the Contractor.

(End of Clause)

C.4 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

(a) Definition. for the Department of Veterans Affairs, ‘‘Service-disabled Veteran-owned small business concern or SDVOSB’’:

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR

802.201, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled

Veteran with permanent and severe disability, the spouse or permanent caregiver of such

Veteran;

(iii) The business meets Federal small business size standards for the applicable North

American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been certified for ownership and control pursuant to 38 U.S.C. 8127, 13 CFR 128, and is listed as certified in the SBA certification database at https://veterans.certify.sba.gov/; and

(v) The business agrees to comply with VAAR subpart 819.70 and Small Business

Administration (SBA) regulations regarding small business size, government contracting, and the Veteran Small Business Certification Program at 13 CFR parts 121, 125, and 128.

(2) The term ‘‘Service-disabled Veteran’’ means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(3) The term ‘‘small business concern’’ has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632).

(4) The term ‘‘small business concern owned and controlled by Veterans with service-connected disabilities’’ has the meaning given the term ‘‘small business concern owned and controlled by service-disabled veterans’’ under section 3(q)(2) of the Small Business Act (15

U.S.C. 632(q)(2)).

(5) The term “SDVOSB participant” or certified SDVOSB means a small business that has been certified in the SBA Veteran Small Business Certification Program and listed in the SBA certification database (see 13 CFR 128.102).

(b) General. In order for a concern to submit an offer and be eligible for the award of an

SDVOSB set-aside or sole source contract, the concern must qualify as a small business concern under the size standard corresponding to the NAICS code assigned to the contract and be listed as an SDVOSB participant in the SBA certification database as set forth in 13 CFR

128.

(1) Offers received from entities that are not certified SDVOSBs and listed in the SBA certification database at the time of offer shall not be considered.

(2) Any award resulting from this solicitation shall be made to a certified SDVOSB listed in the

SBA certification database who is eligible at the time of submission of offer(s) and at the time of award.

(3) The requirements in this clause apply to any contract, order or subcontract where the firm receives a benefit or preference from its designation as an SDVOSB, including set-asides, sole source awards, and evaluation preferences.

(c) Representation. Pursuant to 38 U.S.C. 8127(e), only certified SDVOSBs listed in the SBA certification database are considered eligible to receive award of a resulting contract. By submitting an offer, the prospective contractor represents that it is an eligible and certified

SDVOSB as defined in this clause, 13 CFR 121, 125, and 128, and VAAR subpart 819.70.

(d) Agreement/LOS certification. When awarded a contract action, including orders under multiple award contracts, an SDVOSB agrees that in the performance of the contract, the

SDVOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size, and government contracting programs at 13 CFR part 121 and part 125, including the nonmanufacturer rule and limitations on subcontracting (LOS) requirements in 13

CFR 121.406(b) and 13 CFR 125.6. For the purpose of limitations on subcontracting, only certified SDVOSBs listed in the SBA certification database (including independent contractors) shall be considered eligible and/or ‘‘similarly situated’’ (i.e., a firm that has the same small business program status as the prime contractor). An otherwise eligible firm further agrees to comply with the required LOS certification requirements in this solicitation (see 852.219–75 or

852.219–76 as applicable). These requirements are…