36C24E26Q0083_1.docx

SUBJECT*

Weekly/Reoccurring Carbon Dioxide (Dry Ice) Supply

GENERAL INFORMATION

Regional Procurement Office East Building 32 Suite 1A1111 1010 Delafield Road Pittsburgh PA 15215-1802

POINT OF CONTACT*

Contracting Officer Ms. Millicent Covert millicent.covert@va.gov (Calls shall not be accepted)

PLACE OF PERFORMANCE

(See Statement of Work for details)

Los Angeles CA

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.

NOTE: RFQ 36C24E26Q0083 hereby replaces RFQ 36C24E26Q0033

The solicitation number 36C24E26Q0083 is issued as a Request for Quotation (RFQ) in conjunction with FAR – Part 13 Simplified Acquisition Procedures and constitutes the only solicitation. Submit written offers only; oral/facsimile offers will not be accepted.

All offeror quotes for this solicitation must be received electronically through email no later than Thursday, August 13, 2026, 11:59 AM Eastern Time. Offers shall be sent by email to Millicent Covert at millicent.covert@va.gov. Reference solicitation number 36C24E26Q0083 within subject line of the email. Any quotes received after the prescribed date/time shall be considered non-responsive and will not be considered for award. Any questions regarding this solicitation must be received electronically by email no later than Wednesday, August 5, 2026, 11:59 AM Eastern Time. All offerors responding must be registered and active in the System for Awards Database (www.sam.gov) to participate.

This combined synopsis/solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular 2026-01, Effective March 13, 2026. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at www.acquisition.gov.

STATEMENT OF NEED

1.0 CONTRACT DESCRIPTION AND REQUIREMENTS

The Department of Veterans Affairs (VA) seeks offeror to provide Carbon Dioxide (Dry Ice) supply for the VA Greater Los Angeles Healthcare System (VHAGLA) with deliveries on a weekly, reoccurring basis.

1.1 PRICING

The Offeror shall submit price quotes for the requirement to the specifications listed in Section 1.2 below. Please enclose the established price list and description of capabilities and product specifications for the required supplies and services. (See Attachment A – Offeror Worksheet).

1.2 REQUIRED PRODUCTS & SPECIFICATIONS

Interested parties must be able to provide and deliver supplies/services as follows:

DRY ICE REQUIREMENTS:

1. Provide dry ice in slab form

2. Provide specific quantity per location for a total of approximately 96,000 pounds per year (approximately 480,000 pounds over 5 years)

3. Provide three (3) dry ice storage bins: 2 bins that can be locked at WLA building 114, 3rd floor, and WLA building 500, Clinical Research Center

DELIVERY REQUIREMENTS:

1. Provide own means (i.e.: pallet jack, dolly, lift, etc.) to deliver dry ice and storage bins from delivery vehicle to each delivery location, noted in Items 5 and 6.

2. Provide weekly delivery of requirements every Tuesday, between the hours of 0930 am PST and 1200 pm PST, to the following locations and quantities noted in Items 5 and 6.

3. Should set day fall on a Federal Holiday, delivery shall be made the following day. Federal holidays are:

· New Year's Day (January 1)

· Birthday of Martin Luther King, Jr. (Third Monday in January)

· Washington's Birthday (Third Monday in February)

· Memorial Day (Last Monday in May)

· Juneteenth (June 19)

· Independence Day (July 4)

· Labor Day (First Monday in September)

· Columbus Day (Second Monday in October)

· Veterans Day (November 11)

· Thanksgiving Day (Fourth Thursday in November)

· Christmas Day (December 25)

4. Provide emergency orders within 6 hours of receipt of call or order.

5. Location(s) of Deliveries:

· Greater Los Angeles VA Hospital (West LA Campus – WLA) 11301 Wilshire Blvd Los Angeles, CA 90073

· Sepulveda Ambulatory Care Center (SACC - SEP) 16111 Plummer St.

North Hills, CA 91343

6. Delivery Schedule:

Deliveries shall be made on Tuesdays between the hours of 0930 am PST and 12 pm PST to the following VA Greater Los Angeles locations:

· West LA (WLA) Campus

· Clinical Research Center Building 500, Room 3070 (North, Pod D)

· 500 lbs in two (2) bins

· Building 114, 3rd floor

· 500 lbs in one (1) bin

· Sepulveda (SEP) Campus

· Building 7, Room A100

· 250 lbs in one (1) bin

7. Prior to leaving the Department of Medical Research VA Greater Los Angeles Hospital and associated locations, all ordered dry ice must be delivered to the correct location and all paperwork (proof of delivery) must be signed and completed.

PERIOD OF PERFORMANCE/DELIVERY TIMEFRAME:

One, 60-month ordering period with five (5) 12-month order years

ADDITIONAL DELIVERY REQUIREMENTS:

Orders shall be made on an on-going basis throughout the period of performance not to exceed stated totals within the schedule without a supplemental agreement between the Contractor and Contracting Officer in accordance with 52.212-4(c) and 52.217-6.

NOTE: All shipping shall be inclusive of prices within the schedule and FOB Destination.

Quoted prices shall be inclusive of all ancillary costs not limited to, hazardous material cost, surcharges, and shipping.

INSTRUCTIONS TO THE OFFEROR

The following FAR provision and clauses apply to this solicitation and are incorporated by reference. The solicitation document, incorporated provision and clauses are those in effect through the Federal Acquisition Circular 2026-01, Effective March 13, 2026. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at www.acquistion.gov. This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The provision at 52.212-1, Instructions to Offerors – Commercial Items, applies to this solicitation:

ADDENDUM:

Offeror shall provide the following, conforming to requirements noted in Section 1.2 - REQUIRED PRODUCTS & SPECIFICATIONS and the instructions below and submit response via email:

1. Offeror shall provide the following Company information to Attachment A, Offeror Information:

a. Company Name

b. “Doing Business As” information, if applicable

c. Street Address

d. Telephone Number

e. Email Address

f. Point of Contact

g. Company’s System of Award Management (SAM) Unique Entity ID (UEI) Number

h. Subcontracting Entity

2. Offeror shall provide pricing information in Attachment B – Pricing Worksheet

NOTE: All shipping shall be inclusive of prices within the schedule and FOB Destination.

Quoted prices shall be inclusive of all ancillary costs not limited to, hazardous material cost, surcharges, and shipping.

3. Offeror shall provide completed RFQ Document (Attachment C), signed at Blocks 30a – c, Page 1, and complete applicable areas within Section C – Contract Clauses (VAAR 852.219-76).

**Incomplete submissions will be considered non-responsive.**

EVALUATION

52.212-2 - Evaluation -- Commercial Products and Commercial Services (Nov 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Lowest priced quotation that meets all salient characteristics that is both responsive and responsible.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified with a minimum of at least sixty days, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

The clause at 52.212-4, Contract Terms and Conditions -- Commercial Products and Commercial Services, applies to this acquisition.

The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Products and Commercial Services, applies to this acquisition

The clause at 52.216-1, Type of Contract, applies to this acquisition.

The Government contemplates award of a Firm-Fixed-Price, Indefinite Delivery/Indefinite Quantity contract resulting from this solicitation.

52.217-6 - Option for Increased Quantity (Mar 1989)

The Government may increase the quantity of supplies called for in the Schedule at the unit price specified. The Contracting Officer may exercise the option by written notice to the Contractor within 10 days, not to exceed 50% of any and all line items. Delivery of the added items shall continue at the same rate as the like items called for under the contract, unless the parties otherwise agree.

(End of clause)

All offerors responding must be registered and active in the System for Awards Database (www.sam.gov) to participate. All offeror quotes for this solicitation must be received electronically through email no later than Thursday, August 13, 2026, 11:59 AM Eastern Time. Offers shall be sent by email to Millicent Covert at millicent.covert@va.gov. Reference solicitation number 36C24E26Q0083 within subject line of the email. Any quotes received after the prescribed date/time shall be considered non-responsive and will not be considered for award. Incomplete submissions will be considered non-responsive. Any questions regarding this solicitation must be received electronically by email no later than Wednesday, August 5, 2026, 11:59 AM Eastern Time.

See attached document: Attachment A - Offeror Information.

See attached document: Attachment B - Pricing Worksheet.

See attached document: Attachment C - RFQ 36C24E26Q0083 Document .

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Combined Synopsis/Solicitation Notice