6830--AMENDMENT - Weekly/Reoccurring Carbon Dioxide (Dry Ice) Supply
Closed Solicitation Posted
- Solicitation number
- 36C24E26Q0083
- Agency
- Veterans Integrated Service Network 4 Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 325120 Industrial Gas Manufacturing
- PSC
- 6830 Gases: Compressed And Liquefied
- Place of performance
- VA Greater Los Angeles Healthcare System (See Statement of Work for delivery details)
- Points of contact
-
- Millicent Covert millicent.covert@va.gov (412) 925-0604
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 4 seeks weekly recurring supply of carbon dioxide in dry ice form, with proposals due August 17 at 4:00 PM Eastern Time. This is a 100% Service-Disabled Veteran-Owned Small Business set-aside, foreclosing competition outside that pool.
Place of performance spans three VA Greater Los Angeles locations: West Los Angeles VAMC Building 114 (3rd Floor), West Los Angeles VAMC Clinical Research Center Building 500 (Room 3070, North Pod D), and Sepulveda Outpatient Clinic Building 7 (Room A100). The requirement totals 91,000 pounds annually delivered weekly: 1,000 pounds per week to Building 114, 500 pounds per week to Building 500, and 250 pounds per week to Sepulveda, for a combined weekly total of 1,750 pounds. Dry ice slabs should measure approximately 2 inches by 10 inches by 10 inches and may be bundled in groups of three or more. The contractor must provide two lockable rental bins at Building 114 and one bin at Building 500; the VA provides its own bin at Sepulveda. Weekly deliveries occur between 9:30 AM and 12:00 PM Pacific Time, with flexibility for Monday or Wednesday instead of Tuesday.
This is a 60-month indefinite-quantity contract with a guaranteed minimum of $1,100 and a maximum ordering limitation of $450,000. Performance begins September 28, 2026, following an anticipated award date of September 1, 2026. The NAICS code is 325120 (Industrial Gas Manufacturing) with a 1,200-employee size standard. PSC is 6830 (Gases: Compressed and Liquefied). Questions are due August 5. This RFQ replaces solicitation 36C24E26Q0033. All quotations must be submitted electronically to Millicent Covert at millicent.covert@va.gov with the solicitation number in the subject line; all offerors must be registered and active in SAM.gov.
Notice text
2 versions
Update #2 · Latest ·
AMENDMENT FOR SOLICITATION 36C24E26Q0083
This amendment is to provide clarification for RFQ 36C24E26Q0083.
**Deadline for offers is extended to Monday, 8/17/2026, 4:00PM Eastern Time**
The solicitation contains conflicting quantities of annual dry ice and bins. The following table shall provide clarification along with Q/A below:
CAMPUS
LOCATION/BUILDING
LOCATION/ROOM NUMBER
NUMBER OF RENTAL BINS
POUNDS PER WEEK/BIN
TOTAL POUNDS PER WEEK
TOTAL QUANTITY PER YEAR
WLA
Building 114
3rd Floor
2
500
1000
52,000
WLA
Clinical Research Center (CRC), Building 500
Room 3070 (North, Pod D)
1
500
500
26,000
SACC-SEP
Building 7
Room A100
0
250
250
13,000
Weekly Total: 1,750
Annual Total: 91,000
QUESTIONS and ANSWERS
Question 1: Weekly and annual quantities
Can you please clarify the required weekly and annual dry-ice quantities for each delivery location. The pricing schedule, Statement of Need and detailed delivery schedule appear to contain different quantities.
The pricing worksheet lists 1,000 lbs. per week for Building 114, 500 lbs. per week for Building 500, and 250 lbs. per week for Sepulveda, totaling 1,750 lbs. weekly and 91,000 lbs. annually. The statement of need references approximately 96,000 lbs. annually, while the delivery schedule lists only 500 lbs. per week for Building 114. Please confirm the correct weekly and annual quantity required at each location.
Answer 1:
Total is 91,000 pounds annually. See table above for clarification of amounts per location, per week.
Question 2: Number and location of storage bins
Please confirm the total number of contractor-provided bins required at each location. The solicitation references three bins, while the detailed delivery schedule appears to require two bins at Building 500, one bin at Building 114, and one bin at Sepulveda. The pricing worksheet includes rental CLINs for two bins at Building 114 and one bin at Building 500, but no bin-rental CLIN for Sepulveda.
Answer 2:
The bin at Sepulveda is VA-owned. Only 3 rentals are needed:
2 vendor-provided, lockable bins at WLA in Building 114, 3rd floor
1 vendor-provided bin at WLA in CRC Building 500
Question 3: Bin replenishment or weekly exchange
Please confirm whether the contractor-provided bins will remain onsite and be replenished during each weekly delivery, or whether the contractor must remove and replace or exchange the bins each week.
Answer 3:
WLA - Building 114 3rd floor location
Contractor-provided bins (2) to remain onsite and replenished during weekly delivery
Contractor-provided bins should be lockable or modified to be lockable with a master lock key
WLA CRC Building 500 location
Contractor-provided bin (1) can remain onsite and replenished during weekly or may be swapped out
Contractor-provided bin does not require lock
SEP Building 7, Room A100
VA-owned bin should be replenished during weekly delivery
Question 4: Alternative delivery day
Would the VA consider accepting the weekly deliveries on Monday or Wednesday instead of Tuesday, provided deliveries continue to occur between 9:30 a.m. and 12:00 p.m. Pacific Time? An alternate delivery day may allow offerors to provide more favorable delivery pricing.
Answer 4:
Yes. Alternate delivery day may be suggested.
Question 5 : Slab dimensions and packaging
Please confirm whether dry ice slabs measuring approximately 2 inches by 10 inches by 10 inches are acceptable. Please also confirm whether the slabs may be individually bagged and packaged in bundles of three.
Answer 5:
Slab dimensions are fine but do not need to be individually packaged. Bundles of 3 or more are fine.
Questions 6: Emergency orders
The solicitation requires emergency orders to be delivered within six hours. Please clarify:
The anticipated frequency and typical quantity of emergency orders;
Whether emergency requests may be placed after normal business hours, on weekends, or on federal holidays; and
Whether emergency-delivery costs should be included in the regular weekly delivery CLINs or priced separately.
Answer 6:
Emergency order delivery requirement will be removed from the solicitation.
Question 7: Correct delivery locations
Please confirm the correct building and room information for each delivery point. The documents reference both Building 11 and Building 114, and identify the Sepulveda location as Room 140, Room 1-100, and Room A100.
Answer 7:
Location clarifications here and amended in SOW and Schedule
WLA Campus
Building 114, 3rd floor
Clinical Research Center Building 500, Room 3070 (North, Pod D)
SEP Campus
Building 7, Room A100
Question 8: Anticipated start date
The solicitation establishes a 60-month ordering period consisting of five 12-month order years but does not identify an anticipated performance start date. Please provide the estimated contract award and initial delivery dates.
Answer 8:
Contracting Officer anticipates awarding by 9/1/2026 with a start date of 9/28/2026.
Question 9: Facility access and recurring drivers
Please confirm whether recurring delivery drivers will require background investigations, PIV cards, VA identification badges, or advance facility-access approval for routine deliveries.
Answer 9:
No. Buildings/delivery areas are secure. Delivery personnel shall call announcing when they will arrive and will be escorted by VA-personnel while on station. Delivery personnel shall be clearly identified with contractor (or subcontractor) company identification.
Question 10: IDIQ minimum and maximum
Please identify the guaranteed contract minimum and applicable maximum ordering limitation. The minimum- and maximum-order fields in FAR 52.216-19 appear to be blank.
Answer 10:
Using the current market pricing, guaranteed contract minimum will be $1100 (an approximate amount for one-week delivery) and maximum will be $450,000.
__________________________________________________________
The following items are amended and are reflected in Attachment C - RFQ 36C24E26Q0083_amended made herein:
Statement of Work
Location clarifications within Price/Cost Schedule
Minimum and maximum fields updated in FAR 52.216-19
**Deadline for offers is extended to Monday, 8/17/2026, 4:00PM Eastern Time**
IMPORTANT: complete all instructions as noted in Instructions to Offeror within original solicitation. Additionally, please complete Blocks 15A 15C, Attachment D - Amendment of Solicitation. Incomplete submissions will be considered non-responsive.
All offeror quotes for this solicitation must be received electronically through email no later than Monday, 8/17/2026, 4:00PM Eastern Time. Offers shall be sent by email to Millicent Covert at millicent.covert@va.gov. Reference solicitation number 36C24E26Q0083 within subject line of the email. Any quotes received after the prescribed date/time shall be considered non-responsive and will not be considered for award.
Update #1 ·
Combined Synopsis/Solicitation Notice
Page 9 of 9
*= Required Field
Combined Synopsis/Solicitation Notice
Page 1 of 9
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.
DOCUMENT TYPE: COMBINED SOLICITATION/SYNOPSIS
SOLICITATION NUMBER: 36C24E26Q0083
POSTED DATE: 7/31/2026
ORIGINAL RESPONSE DATE: THURSDAY, 8/13/2026, BY 11:59AM ET
CURRENT RESPONSE DATE: THURSDAY, 8/13/2026, BY 11:59AM ET
PRODUCT OF SERVICE CODE: 6830 Gases: Compressed and Liquefied
SET ASIDE: 100% SDVOSB
NAICS CODE: 325120 Industrial Gas Manufacturing
SIZE STANDARD: 1200 EMPLOYEES
NOTE: RFQ 36C24E26Q0083 hereby replaces RFQ 36C24E26Q0033
The solicitation number 36C24E26Q0083 is issued as a Request for Quotation (RFQ) in conjunction with FAR Part 13 Simplified Acquisition Procedures and constitutes the only solicitation. Submit written offers only; oral/facsimile offers will not be accepted.
All offeror quotes for this solicitation must be received electronically through email no later than Thursday, August 13, 2026, 11:59 AM Eastern Time. Offers shall be sent by email to Millicent Covert at millicent.covert@va.gov. Reference solicitation number 36C24E26Q0083 within subject line of the email. Any quotes received after the prescribed date/time shall be considered non-responsive and will not be considered for award. Any questions regarding this solicitation must be received electronically by email no later than Wednesday, August 5, 2026, 11:59 AM Eastern Time. All offerors responding must be registered and active in the System for Awards Database (www.sam.gov) to participate.
This combined synopsis/solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular 2026-01, Effective March 13, 2026. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at www.acquisition.gov.
STATEMENT OF NEED
1.0 CONTRACT DESCRIPTION AND REQUIREMENTS
The Department of Veterans Affairs (VA) seeks offeror to provide Carbon Dioxide (Dry Ice) supply for the VA Greater Los Angeles Healthcare System (VHAGLA) with deliveries on a weekly, reoccurring basis.
1.1 PRICING
The Offeror shall submit price quotes for the requirement to the specifications listed in Section 1.2 below. Please enclose the established price list and description of capabilities and product specifications for the required supplies and services. (See Attachment A Offeror Worksheet).
1.2 REQUIRED PRODUCTS & SPECIFICATIONS
Interested parties must be able to provide and deliver supplies/services as follows:
DRY ICE REQUIREMENTS:
Provide dry ice in slab form
Provide specific quantity per location for a total of approximately 96,000
pounds per year (approximately 480,000 pounds over 5 years)
Provide three (3) dry ice storage bins: 2 bins that can be locked at WLA
building 114, 3rd floor, and WLA building 500, Clinical Research Center
DELIVERY REQUIREMENTS:
Provide own means (i.e.: pallet jack, dolly, lift, etc.) to deliver dry ice and storage bins from delivery vehicle to each delivery location, noted in Items 5 and 6.
Provide weekly delivery of requirements every Tuesday, between the hours of 0930 am PST and 1200 pm PST, to the following locations and quantities noted in Items 5 and 6.
Should set day fall on a Federal Holiday, delivery shall be made the following day. Federal holidays are:
New Year's Day (January 1)
Birthday of Martin Luther King, Jr. (Third Monday in January)
Washington's Birthday (Third Monday in February)
Memorial Day (Last Monday in May)
Juneteenth (June 19)
Independence Day (July 4)
Labor Day (First Monday in September)
Columbus Day (Second Monday in October)
Veterans Day (November 11)
Thanksgiving Day (Fourth Thursday in November)
Christmas Day (December 25)
Provide emergency orders within 6 hours of receipt of call or order.
Location(s) of Deliveries:
Greater Los Angeles VA Hospital (West LA Campus WLA)
11301 Wilshire Blvd
Los Angeles, CA 90073
Sepulveda Ambulatory Care Center (SACC - SEP)
16111 Plummer St.
North Hills, CA 91343
Delivery Schedule:
Deliveries shall be made on Tuesdays between the hours of 0930 am PST and 12 pm PST to the following VA Greater Los Angeles locations:
West LA (WLA) Campus
Clinical Research Center Building 500, Room 3070 (North, Pod D)
500 lbs in two (2) bins
Building 114, 3rd floor
500 lbs in one (1) bin
Sepulveda (SEP) Campus
Building 7, Room A100
250 lbs in one (1) bin
Prior to leaving the Department of Medical Research VA Greater Los Angeles Hospital and associated locations, all ordered dry ice must be delivered to the correct location and all paperwork (proof of delivery) must be signed and completed.
PERIOD OF PERFORMANCE/DELIVERY TIMEFRAME:
One, 60-month ordering period with five (5) 12-month order years
ADDITIONAL DELIVERY REQUIREMENTS:
Orders shall be made on an on-going basis throughout the period of performance not to exceed stated totals within the schedule without a supplemental agreement between the Contractor and Contracting Officer in accordance with 52.212-4(c) and 52.217-6.
NOTE: All shipping shall be inclusive of prices within the schedule and FOB Destination.
Quoted prices shall be inclusive of all ancillary costs not limited to, hazardous material cost, surcharges, and shipping.
INSTRUCTIONS TO THE OFFEROR
The following FAR provision and clauses apply to this solicitation and are incorporated by reference. The solicitation document, incorporated provision and clauses are those in effect through the Federal Acquisition Circular 2026-01, Effective March 13, 2026. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at www.acquistion.gov. This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.
FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023)
FAR 52.212-2 EVALUATION COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)
FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION)
FAR 52.212-4 CONTRACT TERMS AND CONDITIONS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)
FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION)
FAR 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)
VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)
VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)
FAR 52.217-6 OPTION FOR INCREASED QUANTITY
FAR 52.233-3 PROTEST AFTER AWARD
The provision at 52.212-1, Instructions to Offerors Commercial Items,
applies to this solicitation:
ADDENDUM:
Offeror shall provide the following, conforming to requirements noted in Section 1.2 - REQUIRED PRODUCTS & SPECIFICATIONS and the instructions below and submit response via email:
Offeror shall provide the following Company information to Attachment A,
Offeror Information:
Company Name
Doing Business As information, if applicable
Street Address
Telephone Number
Email Address
Point of Contact
Company s System of Award Management (SAM) Unique Entity ID (UEI) Number
Subcontracting Entity
Offeror shall provide pricing information in Attachment B Pricing Worksheet
NOTE: All shipping shall be inclusive of prices within the schedule and FOB Destination.
Quoted prices shall be inclusive of all ancillary costs not limited to, hazardous material cost, surcharges, and shipping.
Offeror shall provide completed RFQ Document (Attachment C), signed at Blocks 30a c, Page 1, and complete applicable areas within Section C Contract Clauses (VAAR 852.219-76).
**Incomplete submissions will be considered non-responsive.**
EVALUATION
52.212-2 - Evaluation -- Commercial Products and Commercial Services (Nov 2021)
(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:
Lowest priced quotation that meets all salient characteristics that is both responsive and responsible.
(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).
(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified with a minimum of at least sixty days, shall result in a binding contract without further action by either party. Before the offer s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
(End of Provision)
The clause at 52.212-4, Contract Terms and Conditions -- Commercial Products and Commercial Services, applies to this acquisition.
The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Products and Commercial Services, applies to this acquisition
The clause at 52.216-1, Type of Contract, applies to this acquisition.
The Government contemplates award of a Firm-Fixed-Price, Indefinite Delivery/Indefinite Quantity contract resulting from this solicitation.
52.217-6 -Â Option for Increased Quantity (Mar 1989)
The Government may increase the quantity of supplies called for in the Schedule at the unit price specified. The Contracting Officer may exercise the option by written notice to the Contractor within 10 days, not to exceed 50% of any and all line items. Delivery of the added items shall continue at the same rate as the like items called for under the contract, unless the parties otherwise agree.
(End of clause)
All offerors responding must be registered and active in the System for Awards Database (www.sam.gov) to participate. All offeror quotes for this solicitation must be received electronically through email no later than Thursday, August 13, 2026, 11:59 AM Eastern Time. Offers shall be sent by email to Millicent Covert at millicent.covert@va.gov. Reference solicitation number 36C24E26Q0083 within subject line of the email. Any quotes received after the prescribed date/time shall be considered non-responsive and will not be considered for award. Incomplete submissions will be considered non-responsive. Any questions regarding this solicitation must be received electronically by email no later than Wednesday, August 5, 2026, 11:59 AM Eastern Time.
Attachments
| File | Type | Posted |
|---|---|---|
| Attachment D - Amendment of Solicitation - RFQ 36C24E26Q0083.docx | DOCX document | |
| Attachment C - RFQ 36C24E26Q0083_amended.docx | DOCX document | |
| 36C24E26Q0083_2.docx | DOCX document | |
| Attachment B - Pricing Worksheet.docx | DOCX document | |
| Attachment C - RFQ 36C24E26Q0083 Document .docx | DOCX document | |
| Attachment A - Offeror Information.docx | DOCX document | |
| 36C24E26Q0083_1.docx | DOCX document |
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