36C24E26Q0011_1.docx
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- Solicitation number
- 36C24E26Q0011
About this file
This is a Special Notice/Pre-Solicitation Notice for a sole source contract award. The Veterans Health Administration Regional Procurement Office East intends to award a one-year base contract with one option year to QuesGen Systems, Inc. (located at 1325 Howard Avenue, #437, Burlingame, California 94010) for continued hosting services, maintenance, and technical support of the existing TRACK-VA database for the San Francisco VA Healthcare System. The contract encompasses data quality monitoring, secure user access for authorized study personnel, and support through the completion of TRACK-VA activities, with work expected to continue through late 2027/early 2028. The response deadline is February 12, 2026 at 11:59 PM Eastern Time. The Contracting Officer is Ms. Millicent Covert (millicent.covert@va.gov).
The sole source justification is based on FAR 6.302.1-1 (Only One Responsible Source), citing the operational and financial infeasibility of transitioning to an alternative system. The government emphasizes that the TRACK-VA database is already established and nearly complete on the QuesGen platform, and migration would incur substantial costs for data migration, system configuration, revalidation, and staff retraining, while introducing a projected 3-6 month delay. The study is in its final year of recruitment and follow-up with the project team focused on data processing and analysis; a system change would jeopardize timely completion of scientific aims. No competitive solicitation will be posted to SAM.gov. The applicable NAICS code is 518210 (with a $40M size standard), and the Product Service Code is AN41.
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Text version
Special Notice Special Notice
| SUBJECT* |
| Data Management and Analysis for TRACK-VA Study |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 15215-1802 |
| SOLICITATION NUMBER* |
| 36C24E26Q0011 |
| RESPONSE DATE/TIME/ZONE |
| 02-12-2026 11:59 EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 60 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| AN41 |
| NAICS CODE* |
| 518210 |
| CONTRACTING OFFICE ADDRESS |
| Veterans Health Administration |
Regional Procurement Office East Building 32 Suite 1A1111 1010 Delafield Road Pittsburgh PA 15215-1802
POINT OF CONTACT*
Contracting Officer Ms. Millicent Covert millicent.covert@va.gov (Calls shall not be taken)
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
Pre-Solicitation Notice for the notice of intent to award a sole source contract. This is not a solicitation. Regional Procurement Office (RPO) - East intends to negotiate a sole source contract for a one (1) year base period to include one (1) option year with QuesGen Systems, Inc., located at 1325 Howard Avenue, #437, Burlingame, California, 94010, for the San Francisco VA Healthcare System for continued hosting services, maintenance, and as-needed technical support of the existing TRACK-VA database; data quality monitoring; and secure user access for authorized study personnel throughout the completion of TRACK-VA activities. These services are essential to ensure uninterrupted data collection, management, and analysis for the VA‑funded TRACK-VA project through the end of recruitment, follow-up, and final data analyses, which are expected to continue through late 2027/early 2028.
Because the TRACK-VA database is already established and nearly complete on the QuesGen Systems, Inc. platform, transitioning to an alternative data management and analysis system is not operationally or financially feasible. Establishing a new contract and recreating the database on a different platform would incur substantial costs for duplicative effort (e.g.: data migration, system configuration, revalidation, and staff retraining), require extensive personnel effort for data transfer and quality control, and introduce a projected 3–6-month delay in the study progress. These disruptions would create a significant risk to data integrity and continuity.
Furthermore, the VA-funded TRACK-VA study is in its final year of recruitment and follow-up, and the project team is currently focused on data processing and analysis. A change in the data management system at this stage would impose a considerable burden on project staff and would jeopardize the timely completion of the study’s scientific aims.
Since the intent is to procure this on a sole source basis, no solicitation will be posted to SAM.gov Contract Opportunities. The applicable NAICS code is 518210, with a $40M size standard. The PSC is AN41. The authority for this action is FAR 6.302.1-1 Only One Responsible source, and no other supplies or services will satisfy agency requirements.
Interested persons may contact the Contracting Officer via email at millicent.covert@va.gov regarding this procurement. The determination to conduct a competitive procurement based on responses to this notice is solely within the discretion of the Contracting Officer.
| *= Required Field |
| Special Notice |
Special Notice
File details come from the government source that posted it. Updated .