SF30 - 36C24E24Q0092 0001 - Amendment.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

240E

1 5

00240E

Veterans Health Administration Regional Procurement Office East Building 32 Suite 1A1111 1010 Delafield Road Pittsburgh PA 15215-1802

00240E

Veterans Health Administration Regional Procurement Office East Building 32 Suite 1A1111 1010 Delafield Road Pittsburgh PA 15215-1802

To All Offerors/Bidders

36C24E24Q0092

X

X X

See CONTINUATION Page

X -01-

The purpose of this amendment is to provide Question and Answer and extension for quote submission.

Quote submission is extended from Friday, September 6, 2024, to no later than 11:59A EST, Friday, September 13, 2024.

All other terms and conditions of the solicitation remain in effect.

Millicent Covert Contracting Officer

CONTINUATION PAGE

RFQ 36C24E24Q0092

Research Support - Medical Gas Supply Questions & Answers

**Quote submission is extended from Friday, September 6, 2024, to no later than 11:59A EST, Friday, September 13, 2024.**

Quotes shall be submitted via email to millicent.covert@va.gov. Offerors must reference Solicitation 36C24E24Q0092 in the subject line of the email. No telephone requests for information will be considered. Incomplete packages will be considered nonresponsive.

1. Is there an incumbent?

No.

2. Are there any specific purity or quality standards for the medical gases?

Knowing the standards, such as those set by the United States Pharmacopeia and FDA, is crucial for compliance. Please refer to Item 2 – Product Specifications.

3. Are there going to be emergency calls for gases?

Yes, please refer to Item 3 - Delivery Requirements, bullet point 6.

4. What are the invoicing and payment terms?

Please refer to Page 8, Item E – “Invoice/Payment” under B – Pricing. Invoicing shall be quarterly in arrears, within one month of quarter ending (Net 30).

5. Delivery Fee: Will the GOV Consider alternate rental charges, i.e. a monthly rental charge by cylinder groupings, billed by the on-hand End of Month Balance? This is much more efficient as it is very difficult for most vendors to discern, precisely “how many days” a specific cylinder has been resident in the Facilities, to include awaiting vendor pick up – which there is no way to prove. It is much more streamlined to bill by EOM on hand balance.

Our rental charges are currently based on days we have a cylinder. Alternate billing may be accepted pending clarity.

6. Patient Interactions: Will the offeror encounter patients (interact with patients) when delivering directly to the Labs?

In terms of direct care? No, services will be for Research; however, both facilities are medical centers and patients may be in the areas where deliveries are necessary.

7. What is the Period of performance for the Base Year?

12 months from date of award

8. What Cylinder accountability products is the vendor required to provide the GOV monthly to document on hand balances/Invoice rental charges, and monthly activity by Proof of Delivery (POD) documents or each delivery?

Vendor shall provide delivery receipts to our end user as well as monthly summaries of charges.

9. Are there any GFE (GOV OWNED CYLINDERS) being refilled on this contract, or are they all Contractor Owned (please note there are no CLINS for GFE Refill)?

Not currently.

10. What size Cylinder is CLIN 002 – Nitrogen Ultra High Purity Grade?

Assuming you are referencing Item Number 0002 (Line 2). Under Section 3 – Delivery Requirements, Pisegna Lab, page 4, requests Nitrogen Ultra High Purity grade. Detail states “T size cylinder”, which, from our records, is Diameter: 9 in, Volume: 300 ft3.

11. TANK “SWAP OUT” - The RFQ states “when delivering tanks swap out and take the old tank” – can the GOV please clarify that this applies to every tank at every supported location – so that there is consistency throughout delivery for all locations?

Yes, 1 to 1 swap out.

12. There are some conflicts between the EXCEL part listings, and the verbiage is the actual RFQ, can the GOV please clarify the actual requirement. Please let me know exactly what quantities you would like me to use to provide you with an accurate estimate.

Please use this grid for providing a quote. This is an estimate of what will be needed for Base Year; however, be advised that other gases may be ordered. Please provide a price list of gases that you offer.

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Nitrogen, Refrigerated Liquid Diameter: 5 ft x 20 in

Height: 20 in x 60 in Weight: 500 lb Volume: 160 L

169.00 EA __________________ __________________

LOCAL STOCK NUMBER: NITLN2160

0002 Nitrogen Ultra High 3.00 EA __________________ __________________

Purity Grade Diameter: 9 in

Volume: 300 ft3

LOCAL STOCK NUMBER: NITUHPT

0003 Carbon Dioxide Liquified Gas Medical Grade Diameter: 9 in Weight: 50 lb Volume: 250 ft3

61.00 EA __________________ __________________

LOCAL STOCK NUMBER: C02USP50

0004 Oxygen Compressed Medical Grade Diameter: 9 in

Weight: 50 lb

Volume: 250 ft3

4.00 EA __________________ __________________

LOCAL STOCK NUMBER: OXYUSPK

0005 Mix 0.05% Carbon Dioxide 99.95% Nitrogen Diameter: 9 in

Volume: 300 ft3

3.00 EA __________________ __________________

LOCAL STOCK NUMBER: MIX.05CO2BN2T

0006 Delivery Charge 183.00 EA __________________ __________________

LOCAL STOCK NUMBER: DELIVERY

0007 Rental Charge (per day per tank)

14 TANKS X 365

DAYS

5,110.00 DY __________________ __________________

LOCAL STOCK NUMBER: RENTAL

0008 Rental Charge (per day per nitrogen tanks)

6 TANKS X 365

DAYS

2,190.00 DY __________________ __________________

LOCAL STOCK NUMBER: RENTAL NITROGEN

GRAND TOTAL __________________

13. Can we please confirm the mix for CLIN 0005? The bid info on CLIN 0005 Page 10 of 12 states 0.05 % CD and 99.95% Nitrogen, yet the bid on page 5 of 12 (again Kaunitz Lab) states “Mix 5% Carbon Dioxide/95% Oxygen K size Cylinder.” Please clarify the actual requirement/Mix for the Carbon Dioxide / Oxygen at the Kaunitz Lab?

The correct mix should be “0.05% Carbon Dioxide 99.95% Nitrogen” as stated in Item Number/CLIN 0005. Please use the Item Information quote grid in Item 12 of this amendment when providing a quote.

14. Pages 11-12 of the RFQ detail requirements for offerors to submit their quotes with an SF1449 Form per the following instructions … however the SF1449 Form is not provided.

Please confirm if a form will be posted to SAM.gov in order to follow the instructions or if offerors may submit on a signed cover letter, which will include all company identifying information, contact information, and a statement of agreement regarding contract terms and conditions.

One will be provided along with the Amendment to Combined.

**Quote submission is extended from Friday, September 6, 2024, to no later than 11:59A EST, Friday, September 13, 2024.**

Quotes shall be submitted via email to millicent.covert@va.gov. Offerors must reference Solicitation 36C24E24Q0092 in the subject line of the email. No telephone requests for information will be considered. Incomplete packages will be considered nonresponsive.

12. There are some conflicts between the EXCEL part listings, and the verbiage is the actual RFQ, can the GOV please clarify the actual requirement. Please let me know exactly what quantities you would like me to use to provide you with an accurate es...