36C24E24Q0092 0001_1.docx
DOCX document 32 KB Posted
- Attached to
- 6830--Research Support - Medical Gas Supply
- Solicitation number
- 36C24E24Q0092
About this file
This document is a Request for Quote (RFQ) for a 5-year Indefinite-Delivery Indefinite-Quantity (IDIQ) contract to provide and deliver various medical grade gases for the VA Greater Los Angeles Health Care System. The solicitation number is 36C24E24Q0092.
The key details are:
- The VA requires medical gases including liquid nitrogen, nitrogen, carbon dioxide, and oxygen for research purposes at facilities in West Los Angeles and Sepulveda, CA.
- Quotes are due by 11:59AM EST on September 13, 2024. There is no incumbent contractor.
- The contract will be a firm-fixed price IDIQ with a base year plus 4 option years.
- Pricing is required for specific gas products, delivery charges, and daily rental charges. The government estimates annual quantities.
- This requirement will be set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) first, then Veteran-Owned Small Businesses (VOSB) if adequate competition is not received from SDVOSBs.
- The contracting office is the Veterans Health Administration Regional Procurement Office East in Pittsburgh, PA.
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Text version
Amendment to a Previous Combined Solicitation
Amendment to a Previous Combined Solicitation
| SUBJECT* |
| Research Support - Medical Gas Supply (5 -year IDIQ) |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 15215-1802 |
| SOLICITATION NUMBER* |
| 36C24E24Q0092 |
| RESPONSE DATE/TIME/ZONE |
| 09-13-2024 11:59 EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 60 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| SET-ASIDE |
| SDVOSBC |
| PRODUCT SERVICE CODE* |
| AJ11 |
| NAICS CODE* |
| 325120 |
| CONTRACTING OFFICE ADDRESS |
| Veterans Health Administration |
Regional Procurement Office East Building 32 Suite 1A1111 1010 Delafield Road Pittsburgh PA 15215-1802
POINT OF CONTACT*
Contracting Officer Ms. Millicent Covert millicent.covert@va.gov (Calls shall not be accepted)
PLACE OF PERFORMANCE
| ADDRESS |
| Services for the |
VA Greater Los Angeles Health Care System in accordance with SOW
POSTAL CODE
COUNTRY
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
RFQ 36C24E24Q0092
Research Support - Medical Gas Supply Questions & Answers
**Quote submission is extended from Friday, September 6, 2024, to no later than 11:59A EST, Friday, September 13, 2024.**
Quotes shall be submitted via email to millicent.covert@va.gov. Offerors must reference Solicitation 36C24E24Q0092 in the subject line of the email. No telephone requests for information will be considered. Incomplete packages will be considered nonresponsive.
1. Is there an incumbent?
No.
2. Are there any specific purity or quality standards for the medical gases?
Knowing the standards, such as those set by the United States Pharmacopeia and FDA, is crucial for compliance. Please refer to Item 2 – Product Specifications.
3. Are there going to be emergency calls for gases?
Yes, please refer to Item 3 - Delivery Requirements, bullet point 6.
4. What are the invoicing and payment terms?
Please refer to Page 8, Item E – “Invoice/Payment” under B – Pricing. Invoicing shall be quarterly in arrears, within one month of quarter ending (Net 30).
5. Delivery Fee: Will the GOV Consider alternate rental charges, i.e. a monthly rental charge by cylinder groupings, billed by the on-hand End of Month Balance? This is much more efficient as it is very difficult for most vendors to discern, precisely “how many days” a specific cylinder has been resident in the Facilities, to include awaiting vendor pick up – which there is no way to prove. It is much more streamlined to bill by EOM on hand balance.
Our rental charges are currently based on days we have a cylinder. Alternate billing may be accepted pending clarity.
6. Patient Interactions: Will the offeror encounter patients (interact with patients) when delivering directly to the Labs?
In terms of direct care? No, services will be for Research; however, both facilities are medical centers and patients may be in the areas where deliveries are necessary.
7. What is the Period of performance for the Base Year?
12 months from date of award
8. What Cylinder accountability products is the vendor required to provide the GOV monthly to document on hand balances/Invoice rental charges, and monthly activity by Proof of Delivery (POD) documents or each delivery?
Vendor shall provide delivery receipts to our end user as well as monthly summaries of charges.
9. Are there any GFE (GOV OWNED CYLINDERS) being refilled on this contract, or are they all Contractor Owned (please note there are no CLINS for GFE Refill)?
Not currently.
10. What size Cylinder is CLIN 002 – Nitrogen Ultra High Purity Grade?
Assuming you are referencing Item Number 0002 (Line 2). Under Section 3 – Delivery Requirements, Pisegna Lab, page 4, requests Nitrogen Ultra High Purity grade. Detail states “T size cylinder”, which, from our records, is Diameter: 9 in, Volume: 300 ft3.
11. TANK “SWAP OUT” - The RFQ states “when delivering tanks swap out and take the old tank” – can the GOV please clarify that this applies to every tank at every supported location – so that there is consistency throughout delivery for all locations?
Yes, 1 to 1 swap out.
12. There are some conflicts between the EXCEL part listings, and the verbiage is the actual RFQ, can the GOV please clarify the actual requirement. Please let me know exactly what quantities you would like me to use to provide you with an accurate estimate.
Please use this grid for providing a quote. This is an estimate of what will be needed for Base Year; however, be advised that other gases may be ordered. Please provide a price list of gases that you offer.
ITEM INFORMATION
| ITEM NUMBER |
| DESCRIPTION OF SUPPLIES/SERVICES |
| QUANTITY |
| UNIT |
| UNIT PRICE |
| AMOUNT |
| 0001 |
| Nitrogen, Refrigerated Liquid |
Diameter: 5 ft x 20 in Height: 20 in x 60 in Weight: 500 lb Volume: 160 L
| 169.00 |
| EA |
| __________________ |
| __________________ |
LOCAL STOCK NUMBER: NITLN2160
| 0002 |
| Nitrogen Ultra High Purity Grade |
Diameter: 9 in Volume: 300 ft3
| 3.00 |
| EA |
| __________________ |
| __________________ |
LOCAL STOCK NUMBER: NITUHPT
| 0003 |
| Carbon Dioxide Liquified Gas Medical Grade |
Diameter: 9 in Weight: 50 lb Volume: 250 ft3
| 61.00 |
| EA |
| __________________ |
| __________________ |
LOCAL STOCK NUMBER: C02USP50
| 0004 |
| Oxygen Compressed Medical Grade |
Diameter: 9 in Weight: 50 lb Volume: 250 ft3
| 4.00 |
| EA |
| __________________ |
| __________________ |
LOCAL STOCK NUMBER: OXYUSPK
| 0005 |
| Mix |
0.05% Carbon Dioxide 99.95% Nitrogen Diameter: 9 in Volume: 300 ft3
| 3.00 |
| EA |
| __________________ |
| __________________ |
LOCAL STOCK NUMBER: MIX.05CO2BN2T
| 0006 |
| Delivery Charge |
| 183.00 |
| EA |
| __________________ |
| __________________ |
LOCAL STOCK NUMBER: DELIVERY
| 0007 |
| Rental Charge (per day per tank) |
14 TANKS X 365 DAYS
| 5,110.00 |
| DY |
| __________________ |
| __________________ |
LOCAL STOCK NUMBER: RENTAL
| 0008 |
| Rental Charge (per day per nitrogen tanks) |
6 TANKS X 365 DAYS
| 2,190.00 |
| DY |
| __________________ |
| __________________ |
LOCAL STOCK NUMBER: RENTAL NITROGEN
| GRAND TOTAL |
| __________________ |
13. Can we please confirm the mix for CLIN 0005? The bid info on CLIN 0005 Page 10 of 12 states 0.05 % CD and 99.95% Nitrogen, yet the bid on page 5 of 12 (again Kaunitz Lab) states “Mix 5% Carbon Dioxide/95% Oxygen K size Cylinder.” Please clarify the actual requirement/Mix for the Carbon Dioxide / Oxygen at the Kaunitz Lab?
The correct mix should be “0.05% Carbon Dioxide 99.95% Nitrogen” as stated in Item Number/CLIN 0005. Please use the Item Information quote grid in Item 12 of this amendment when providing a quote.
14. Pages 11-12 of the RFQ detail requirements for offerors to submit their quotes with an SF1449 Form per the following instructions … however the SF1449 Form is not provided.
Please confirm if a form will be posted to SAM.gov in order to follow the instructions or if offerors may submit on a signed cover letter, which will include all company identifying information, contact information, and a statement of agreement regarding contract terms and conditions.
One will be provided along with the Amendment to Combined.
**Quote submission is extended from Friday, September 6, 2024, to no later than 11:59A EST, Friday, September 13, 2024.**
Quotes shall be submitted via email to millicent.covert@va.gov. Offerors must reference Solicitation 36C24E24Q0092 in the subject line of the email. No telephone requests for information will be considered. Incomplete packages will be considered nonresponsive.
See attached document: SF1449 - 36C24E24Q0092_Research Support - Medical Gas Supply.
See attached document: SF30 - 36C24E24Q0092 0001 - Amendment.
| *= Required Field |
| Amendment to a Previous Combined Solicitation |
Page 1 of
Amendment to a Previous Combined Solicitation
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