36C24C19Q0032-0001004.xlsx
XLSX spreadsheet Posted
- Attached to
- PRE-SOLICITATION NOTICE Medical/Surgical Prime Vendor Program (MSPV)/Wound Care Supplies/Tiered Evaluation
- Solicitation number
- 36C24C19Q0032
About this file
This document includes a pre-solicitation notice and questions and answers related to a medical/surgical prime vendor program for wound care supplies. The Department of Veterans Affairs intends to issue a request for quotes to establish blanket purchase agreements for wound care supplies in support of the Medical/Surgical Prime Vendor program. The solicitation will be tiered to maximize participation of service-disabled veteran-owned and veteran-owned small businesses. Quotes will be evaluated on technical merit, price, and past performance with input from Veterans Health Administration clinicians. Blanket purchase agreements will require authorized distributor letters and commercial agreements between awardees and prime vendors within 30 days of award. Interested parties should monitor the federal business opportunities website for solicitation documents and amendments. The point of contact is provided for any questions.
36C24C19Q0032 0001 36C24C19Q0032 - Wound Care RFQ Q and A.xlsx
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36C24C19Q0032-Wound Care
| 36C24C19Q0032 - Wound Care | ||||||
| ID | Document | Page Number | Section Title | Paragraph Number | Quoter's Questions | Government Response |
| WC.01 | Quote Sheet | On Attachment B in column S, if we don’t have a link to provide for the product literature, is it possible for us to provide the pdf version for it and add a comment in column S “No link to the website. Please see attached “name of pdf for product literature”. | Please provide a hyperlink for product literature. We will not be accepting paper copies or PDF of product literature. | |||
| WC.02 | RFQ | We are also curious to know if it is also mandatory to be EDI compliant in order to be considered. | Per the SOW, page 9, EDI is a requirement. | |||
| WC.03 | RFQ | We are interested to know if exact/brand name only items are acceptable or if equal items will also be accepted. | The Historical data provided are for reference purposes only and should be seen as estimates. Quoters are welcome to submit all supplies that falls in the scope of the RFQ's category description (see Attachment B, Historical data tab) that they are authorized to sell by the OEM. Each item, should be entered as a new row on the Quoted Sheet tab in Attachment B. All quoted items require a Distribution Authorization Letter from the OEM, even if the quoter is a subsidiary of the company or the company is a subsidiary of the quoter's company. | |||
| WC.04 | Quote Sheet | Medline is not the OEM for 9 items on the historical data - See Medline Worksheet | For supplies the quoter believes are incorrectly described in the historical data tab, the quoters are welcome to provide the supplies under the name and number they believe is correct. | |||
| WC.05 | RFQ - Volume 1 Technical | 31 | 52.212-2 Evaluation | E.8 | Can you please provide further information or requirements needed for the Technical part? | Please see language in 52.212-2 |
| WC.06 | Quote Sheet | This file is password protected and we are not able to edit it. Can you please assist? | The file has built in macro validations that will alert and assist the user when they incorrectly enter data. This will minimize the need to have quotes resubmitted with corrections. The Quote Sheet is password protected to ensure these validation measures are not accidently corrupted. This will not prevent the user from filling out all fields required. | |||
| WC.07 | RFQ | 29 | 52.212-1 - Instructions | E.1 | Can you please clarify what is needed as quote & Award Document, representations and certifications? | Quote bid sheet, and completed Reps & Certs 52.212-3 |
| WC.08 | Quote Sheet | If we are providing an alternate cross for a Non-Medline item, where do we have to list this information as Attachment B only gives us the OPion of entering the data for items already found on Tab 2 (Historical Data).There is no other fields or columns provided where we can provide the information for the alternate OPion. Column E is only for OEM listed on Tab 2 (exact match by not for alternate OPion). | The Historical data provided are for reference purposes only and should be seen as estimates. Quoters are welcome to submit all supplies that falls in the scope of the RFQ's category description (see Attachment B, Historical data tab) that they are authorized to sell by the OEM. Each item, should be entered as a new row on the Quoted Sheet tab in Attachment B. All quoted items require a Distribution Authorization Letter from the OEM, even if the quoter is a subsidiary of the company or the company is a subsidiary of the quoter's company. | |||
| WC.09 | Quote Sheet | If there isn’t a hyperlink for the product literature on the company’s website or catalog, what is the second OPion of submitting a product literature in column “S” on attachment B? Is it a must to have the item set up on the company’s website? | Please provide a hyperlink for product literature. We will not be accepting paper copies or PDF of product literature. | |||
| WC.10 | Quote Sheet | Can kindly let me know if we add items that are relevant that are not on the cross or does it only have to be the items we can cross? If we do not have all the items you are asking for can we still bid? | Yes, you can bid even if you do not have all of the Historical data items. |
The Historical data provided are for reference purposes only and should be seen as estimates. Quoters are welcome to submit all supplies that falls in the scope of the RFQ's category description (see Attachment B, Historical data tab) that they are authorized to sell by the OEM. Each item, should be entered as a new row on the Quoted Sheet tab in Attachment B. All quoted items require a Distribution Authorization Letter from the OEM, even if the quoter is a subsidiary of the company .or the company is a subsidiary of the quoter's company
| WC.11 | RFQ/Presolicitation | 6 | Statement of Work | B.2, Section II, para A | On the requirement for a commercial agreement with the Prime vendor within 30 days of the award, when will the Prime Vendor contracts be awarded versus the award of these contracts? | This is unknown as the PV contract is being managed by the SAC. For clarification on the Supply RFQ, it should read 60 days in the Pre-solicitation notice. The RFQ correctly states 60 days. |
| WC.12 | RFQ | 6 | Statement of Work | B.2, Section II, para A | The solicitation requires the supplier and prime vendor to enter into a “commercial agreement” within 30 days of award of a BPA. The solicitations further states VA is not a party to the commercial agreements. Once the prime vendor contracts are awarded, a supplier has no leverage in this negotiation. A supplier is at the mercy of the prime vendor as it relates to charges, penalties and fees, payment terms, insurance requirements and other terms and conditions a prime vendor chooses to impose. These concerns are not addressed within the solicitation. Will the VA put a maximum in place for awarded prime vendors in terms of fees? Also, how can any supplier offer VA a fair and reasonable price with no committed volume, unknown fees, charges and penalties? | 60 days. This has been corrected. It should read 60 days in the Pre-solicitation notice. The RFQ correctly states 60 days. |
| WC.13 | RFQ | 5 | Statement of Work | B.2, Section I, para A.2.a | Can FSS Letters of Supply be used in leu of Authorized Distributor letter if signed within the last 90 days? | No, the RFQ specifically requests Authorized Distribution letters. |
| WC.14 | RFQ | Will the VA allow substitutions? The solicitation does not address this question. Prime Vendors can potentially withhold orders from an SDVOSB supplier, tell VA a product is not available, offer VA a private branded label product that generates more profit to the prime vendor, and VA would believe the SDVOSB is at fault. This can occur unless the VA prohibits the delivery of private branded products as substitutes if they are not offered as part of the initial supplier solicitations and resulting BPAs. | This question is not applicable to this Supply RFQ. | |||
| WC.15 | RFQ | 29 | 52.212-1 - Instructions | E.1 | In section E.1 52.212-1 Instructions to Quoters – Commercial Items, there are three volumes required to be submitted. For Volume I – Technical, there are no instructions on what is to be included in this document. Since Product Literature is being addressed in Volume II – Price, should the Authorized Distributor Letter be in Volume I - Technical? | Please see language in 52.212-2 for Technical Requirements. |
Authorized Distribution Letter should be included in Volume III.
| WC.16 | RFQ | 7 | Statement of Work | B.2, Section II, para B.1 | It states that the PVs will use the exact price [the BPA established price] plus a distribution fee agreed upon between the PV and VA – In the MSPV Prime Vendor solicitation (36C10G19R0022) Statement of Work, Section 1 Scope B.1.e. says the distribution fee will be capped at 5% - can we expect that cap will apply? | This question is not applicable to this Supply RFQ. |
| WC.17 | In MSPV-NG, the prime vendors could not charge suppliers with fees such as administrative and sales tracings. Will that be the same in MSPV 2.0 | This question is not applicable to this Supply RFQ. | ||||
| WC.18 | RFQ | 31-32 | 52.212-2 Evaluation | E.8, para 1 Technical | Is product literature required for every product quoted? | The hyperlink provided in Attachment B, Quoted Supplies tab must link to the specific item being quoted. |
| WC.19 | Quote Sheet | The majority of the Hollister products listed under the history tab of the wound care price sheet are ostomy products. Do you want these ostomy products quoted on the wound care price sheet? | The Historical data provided are for reference purposes only and should be seen as estimates. Quoters are welcome to submit all supplies that falls in the scope of the RFQ's category description (see Attachment B, Historical data tab) that they are authorized to sell by the OEM. Each item, should be entered as a new row on the Quoted Sheet tab in Attachment B. All quoted items require a Distribution Authorization Letter from the OEM, even if the quoter is a subsidiary of the company or the company is a subsidiary of the quoter's company. | |||
| WC.20 | RFQ | 29 | 52.212-1 - Instructions | E.1 | Will you please elaborate on the items required in Volume III. Is quote the same as the price we are submitting in Volume II? If so, do we need to submit the same information in Volume III? If not, what is quote referring to? When you reference “Award Documents”, what documents are you referring to? | The quote provided in Volume II refers to the quote for specific supplies with price offered. Volume III - the completed RFQ needs to be submitted and not just a quote. offered. Please refer to the RFQ. |
| WC.21 | We would like to offer these Wound Care items for consideration for listing on the MSPV 2.0 Formulary your team is creating now. What information do you need in order to list these oft-used products and make them available via the Prime Vendors who are awarded contracts under the 2.0 Program? See JLS Medical Worksheet | The Historical data provided are for reference purposes only and should be seen as estimates. Quoters are welcome to submit all supplies that falls in the scope of the RFQ's category description (see Attachment B, Historical data tab) that they are authorized to sell by the OEM. Each item, should be entered as a new row on the Quoted Sheet tab in Attachment B. All quoted items require a Distribution Authorization Letter from the OEM, even if the quoter is a subsidiary of the company or the company is a subsidiary of the quoter's company. | ||||
| WC.22 | When is the expected award date for BPAs issued from this solicitation? | No set award date for BPAs has been confirmed. | ||||
| WC.23 | When is the expected award date of MSPV 2.0 Prime Vendor contracts? | Reach out to the POC for that solicitation for more information. | ||||
| WC.24 | Does that expected award date coincide with an active MSPV Product List for MSPV 2.0? | There is no active MSPV Product List for MSPV 2.0 as it may be developed from all of the Supply BPAs awarded from these solicitations. | ||||
| WC.25 | Will the CO or the COTR be the point of contact for any concerns or issues from the Authorized Supplier as related to the MSPV 2.0 program operations? | It depends, please contact the appropriate SAC or VHA Contracting Officer. | ||||
| WC.26 | RFQ | 5 | Statement of Work | B.2 Section 1, para A.2 | Is the MSPV Product List referenced in this solicitation, replacing the MSPV formulary database found on the VA SAC MSPV website today? | See the SOW for more information. MSPV 2.0 will utilize Prime Vendor (PV) contracts for distribution and supply management services. Facilities will order from the MSPV Product List, which will be formed by awarding Blanket Purchase Agreements (BPA) to Original Equipment Manufacturers (OEM), suppliers, and authorized resellers of medical/surgical supplies. |
| WC.27 | RFQ | 5 | Statement of Work | B.2 Section 1, para A.3 | The Government states that the BPAs from this solicitation will provide the mechanism to supply the med/surg supplies in support of MSPV 2.0. As a result, will existing MSPV BPAs be replaced by awards made under this solicitation for MSPV 2.0? As a result, will the existing J&A awards be replaced by awards made under this solicitation for MSPV 2.0? | Yes. |
| WC.28 | RFQ | 5 | Statement of Work | B.2 Section 1, para A.3 | Will the VA provide a list of the identified OGAs? | At this time, none have been identified. |
| WC.29 | RFQ | 5 | Statement of Work | B.2 Section 1, para B.5 | Awards will be modified as additional supplies move through the evaluation process. Please clarify this statement. Awards to existing supplier BPAs awarded under this solicitation will be modified to include any additional product awards to the same supplier? If supplier is awarded a BPA under Wound Care solicitation and subsequent award under Patient Care, would that result in one BPA awarded to the supplier, or two separate BPA awards to the supplier? | Should additional supplies be awarded after an initial BPA award, that BPA will be. modified to include those additional supplies if it is within scope. There would be two separate BPA awards to the supplier if they are awarded supplies from two categories. |
| WC.30 | RFQ | 6 | Statement of Work | B.2, Section I, para C | Federal Acquisition Regulation (FAR) Requirements under FAR 13.303-3, Sub-Paragraph 3: Could you provide any examples of when the Government might order against this BPA? If the Government orders against this BPA, would authorized orders be limited to Department of VA government representatives? | The intent is that the MSPV 2.0 will utilize Prime Vendor (PV) contracts for distribution and supply management services. Facilities will order from the MSPV Product List, which will be formed by awarding Blanket Purchase Agreements (BPA) to Original Equipment Manufacturers (OEM), suppliers, and authorized resellers of medical/surgical supplies. |
No, orders wouldn't be limited to the VA.
| WC.31 | RFQ | 6 | Statement of Work | B.2, Section I, para D.3 | Type of Contract, Sub-Paragraph 3: Will the Supplier be made aware of the results of the Government annual review? Will the Supplier be given an opportunity to respond to respond to the results of a Government review? | When CPARS is utilized, vendors will be able to respond. | |
| WC.32 | RFQ | 7 | Statement of Work | B.2 Section II, para B.4 | Pricing should be FOB Destination with all handling and transportation costs included. Please clarify that the price, with included shipping, assumes standard ground shipping. Please clarify that the price, which includes standard ground shipping, is also for drop-ship orders. The price would not include expedited, overnight, next day shipping request. Confirm that any additional expedited and overnight shipping costs will be in accordance with the commercial agreements between the Authorized Supplier and PVs. | Supply pricing established in BPAs between the Authorized Supplier and the government will be made available to PVs; PVs will use this exact price plus the distribution fees agreed upon between the PV and VA to invoice VA for PV distribution and supply management services. Please reference Section II B. Price and Section II F Drop-Shipments "All BPA prices are Free on Board (FOB) Destination. Therefore, the BPA price shall include all attendant order processing, materiel handling, and transportation costs incurred by the BPA holder. BPA holders are not authorized to unilaterally assess added handling and freight charges against the servicing PV unless there is an emergency request and the customer agrees to incur and pay separately the additional delivery charges" "Requirements for drop shipment supplies will be outlined in commercial agreements, including delivery time, order accuracy, fill rate, shelf life, and others." | |
| WC.33 | RFQ | 10 | Statement of Work | B.2, Section III, para A.8 | Government reserves the right to remove any supply from the MSPV Product List with 30 days’ notice. Does "supply" refer to an individual product item? Or a product category? | Supply refers to individual product item; removing a single supply item would not cancel the entire BPA award. | |
| WC.34 | RFQ | 10 | Statement of Work | B.2, Section III, para A.8 | If “supply” refers to an individual product item, and a Supplier BPA has multiple products, why would the entire BPA be cancelled? | No, the BPA award would be modified to remove only that supply item. | |
| WC.35 | RFQ | 10 | Statement of Work | B.2, Section III, para A.8 | Is there an opportunity for the Supplier to respond to the request to remove supply prior to the execution of the deletion? | Yes. | |
| WC.36 | RFQ | 10 | Statement of Work | B.2, Section III, para A.8 | What are the reasons the Government may want to remove supply from the MSPV Product List? | An item of supply may be removed from the Product List when it is in the best interest of the Government to do so. There are numerous reasons a supply may be removed from the Product List, among them are: recalls, safety issues, emerging technology/obsolescence, or the requirement for the supply no longer exists. | |
| WC.37 | RFQ | 11 | Statement of Work | B.2, Section III, para B | What is the process for a Supplier, or an OEM if not the Supplier, to report any known or suspected incidents of Gray Market products being supplied under the MSPV program? Will there be an identified VA representative contact provided to Suppliers to report these concerns? | Concerns should be reported to the Contracting Officer. | |
| WC.38 | RFQ | 11 | Statement of Work | B.2, Section III, para F.1 | May drop ship items identified on the solicitation response be limited to certain geographic coverage, e.g. CONUS plus AK and HI only? | No, drop shipments are not defined by geographic areas. | |
| WC.39 | RFQ | 11 | Statement of Work | B.2, Section III, para F.1 | Is the shelf life of 6 months an absolute requirement for products that are drop shipped? | For those supplies which have an initial expiration date/shelf life of six months or less, at least 75% of the original shelf life shall remain at time of delivery to the ordering facility. | |
| WC.40 | RFQ | 29 | 52.212-1 - Instructions | E.1, first sentence | The Government states that each quote shall be submitted to the mailbox separately. Please clarify what is meant by “each quote”? | Each quote refers to one quote for each solicitation as there is more than one supply category solicitation. | |
| WC.41 | RFQ | 29 | 52.212-1 - Instructions | E.1 | Please clarify if Technical information is separate from the Volume II Attachment B – Pricing and Product Document, column S “Product Literature (Provide Link)”, as a means to provide technical information? | Yes technical information is separate. Please see 52.212-4 in the RFQ. | |
| WC.42 | RFQ | 29 | 52.212-1 - Instructions | E.1 | Are there any page limitations or format requirements to Technical information provided as part of Volume I – Technical? | No page limitations. | |
| WC.43 | RFQ | 29 | 52.212-1 - Instructions | E.1 | Government states that the use of hyperlinks in quotes is prohibited. o | Please clarify, as Volume II Attachment B – Pricing and Product Document, column S “Product Literature (Provide Link)” where links are to be input for product literature? | The SOW has been updated to remove language on prohibiting submission of hyperlinks. |
| WC.44 | RFQ | 29 | 52.212-1 - Instructions | E.1 | The size limitation for email of quotes is 10MB. If product literature is included, this can easily exceed 10MB. Are offerors allowed to send multiple emails e.g. email 1 of 3, email 2 of 3, and email 3 of 3, as part of the quote response? | Yes. | |
| WC.45 | RFQ | 29 | 52.212-1 - Instructions | E.1 | Will there be a secure file transfer link shared in order to provide Technical literature? | Please provide a hyperlink for product literature. We will not be accepting paper copies or PDF of product literature. | |
| WC.46 | RFQ | 31 | 52.212-2 Evaluation | E.8, para2, Price | What means will the Government use to determine fair and reasonable pricing? Will VA NAC FSS contracts be used as a basis for fair and reasonable pricing determinations? | Please review Attachment A, Tiered Evaluation Memo | |
| WC.47 | Quote Sheet | If product numbers on the WC Historical Data tab are incorrect, how can that information be provided and corrected in the solicitation response? We are a manufacturer of some of the product identified and we would want to use the most current product numbers in our offer. | The Historical data provided are for reference purposes only and should be seen as estimates. Quoters are welcome to submit all supplies that falls in the scope of the RFQ's category description (see Attachment B, Historical data tab) that they are authorized to sell by the OEM. Each item, should be entered as a new row on the Quoted Sheet tab in Attachment B. All quoted items require a Distribution Authorization Letter from the OEM, even if the quoter is a subsidiary of the company or the company is a subsidiary of the quoter's company. | ||||
| WC.48 | Quote Sheet | If the OEM is not accurate, due to a merger/acquisition by another OEM, how can that information be provided and corrected in the solicitation response? We are an acquiring OEM. | They can be entered on a separate line in Attachment B, Quoted Supplies tab. All quoted items require a Distribution Authorization Letter from the OEM, even if the quoter is a subsidiary of the company or the company is a subsidiary of the quoter's company. | ||||
| WC.49 | RFQ | 6 | Statement of Work | B.2, Section II, para A | With regard to the commercial agreements with PVs, will the PVs be allowed to charge suppliers fees/rebates for drop-ship sales? | This question is not applicable to this Supply RFQ. Commercial agreements are solely between the PV and VHA Authorized Suppliers and do not involve the Government as a responsible party. | |
| WC.50 | RFQ | Statement of Work | B.2 | our products align with multiple product categories. If we were to submit a proposal under only one product category, and the VA determines that an alternative category is more appropriate, our read of the bid is that the VA would not evaluate the existing proposal (because it was submitted under the “wrong” category). To that end – should suppliers be submitting quotes for supply items in any applicable category, i.e., essentially submitting duplicate bids (to ensure at least one of them is correct)? | Yes, quoters are welcome to submit all supplies that falls in the scope of the RFQ's category description (see Attachment B, Historical data tab) that they are authorized to sell by the OEM. . | ||
| WC.51 | RFQ | 11 | Statement of Work | B.2, Section III, para F.3 | The two sentences here are somewhat contradictory. For those products with an initial shelf life of less than six months (measured from the time the product is delivered to the customer), can they be included in this quote? | These sentences are not contradictory. Some items do not have a shelf life of more than 6 months; these items must have at 75% shelf life remaining at the time of delivery. For items with a shelf life of greater than 6 months, they are required to have at least 6 month shelf life remaining at the time of delivery. Yes, items with less than 6 months shelf life can be quoted. | |
| WC.52 | RFQ | 32 | 52.212-3 Offerors Certs and Reps | is the intent of the lead-in paragraph to say that if a Supplier has completed the annual SAM re-certification then it does not have to complete paragraphs (c) through (u)? | Please complete the RFQ in its entirety. | ||
| WC.53 | Will there be an “Intent to Bid” submission requirement? | Not Required. | |||||
| WC.54 | Will sales under MSPV 2.0 be subject to IFF? | This question is not applicable to this Supply RFQ. | |||||
| WC.55 | For suppliers that do not have any contracted items on FSS, will sales of items under MSPV 2.0 be subject to IFF? | This question is not applicable to this Supply RFQ. | |||||
| WC.56 | What is the timeline for releasing bids in the other categories? | RFQ will be posted on FedBizOpps when deemed appropriate. | |||||
| WC.57 | Quote Sheet | Based on the historical data, we found substantially different sales than was provided. We also found many products with historical sales that aren't on the requested item list. What is the VA's expectation of total number of products to be evaluated? Can the supplier provide its full product catalog appropriate for the category? If so, this will significantly increase the number of items to be evaluated compared to what was provided on the historical data list. | Historical sales data is provided for reference purposes and should not be considered an exact amount. All supplies quoted will be evaluated. Quoters are welcome to submit all supplies that fall in the scope of the RFQ's category description (see Attachment B, Historical data tab) that they are authorized to sell by the OEM, excluding supplies already covered under the AbilityOne Procurement List. Each item, should be entered as a new row on the Quoted Sheet tab in Attachment B. All quoted items require an letter of authorization from the OEM. |
| WC.58 | RFQ | 9 | Statement of Work | B.2, Section III, para A | With the non-manufacturer blanket waiver and this additional Section III Work requirements language, C. Trade Agreement Act Requirements (applicable to Large Business), the use of "applicable to Large Business" opens a contracting loop hole for non-TAA approved items to be funneled through Small Business Suppliers. Is the government's intent to use Small Business Suppliers to purchase Non-TAA products with or without a product waiver? If not, the “applicable to Large Business” should be removed and TAA requirements need to apply to "all" suppliers equally. | Please see the additional guidance in the Addendum to FAR 52.212-1, instructions to quoters where it defines what clauses/provisions are relevant with the tiers. |
| WC.59 | RFQ | 7 | Statement of Work | B.2, Section II, para B.1 | What are the requirements for price changes? The solicitation does not provide direction? | Please see the SOW in the RFQ. |
| WC.60 | RFQ | 6 | Statement of Work | B.2, Section I, para D.4 | is it the governments intent to cancel the entire BPA when one product is removed? | It is not the intent to cancel the entire BPA when on item is removed |
| WC.61 | RFQ | 20 | 52.232-5 Clauses | C.5 | The solicitation has two service of protest clauses; which clause supersedes in this solicitation? FAR 52.233.2 or VAAR 852.233-71? | The VAAR is a supplement to the FAR |
| WC.62 | RFQ | 12 | Statement of Work | B.2, Section III, para G | For products with existing TAA waivers, what is the MSPV 2.0 supplier submission requirements, review and approval process to accept the existing waivers? | The submission process isn't different, just include documentation of the existing waivers. |
File details come from the government source that posted it. Updated .