Police Dispatch RFIs and responses.xlsx
XLSX spreadsheet 49 KB Posted
- Attached to
- Z1DA--621-23-104 - Relocate Police Dispatch
- Solicitation number
- 36C24926R0075
About this file
This file is a Request for Information (RFI) log and responses for the Relocate Police Dispatch project (621-23-104) at James H. Quillen VA Medical Center. The document contains 113 RFIs with corresponding government responses addressing project coordination, operational requirements, technical specifications, and bidding clarifications.
Key project parameters include: contract award anticipated by September 30, 2026, with 30-45 days between award and Notice to Proceed; a 90-day administrative period plus 365 days of construction; Procore as the mandatory project management platform and Primavera P6 for scheduling; the project is not sales tax exempt; and no phased construction is planned. Personnel requirements specify full-time, dedicated on-site positions for Project Superintendent, Quality Control Manager, and Site Safety and Health Officer, with allowances for dual-hatting the Superintendent and SSHO roles but not the QCM role. The facility remains occupied during construction with ICRA Class IV infection-control requirements; all utility outages and disruptive activities must be coordinated with the Contracting Officer and performed after-hours when possible. Government-furnished equipment includes activation items (furniture/dispatch equipment) requiring coordination with VA interior design representatives, with delivery dates to be identified by the contractor on the schedule. Critical systems requiring coordination include Motorola radio/logging equipment, Avigilon VASS video system expansion, Hirsch PACS access control, Simplex fire alarm relocation, and new medical gas master alarm integration, all within the contractor's base bid scope. Building 204 was constructed after 1979 and contains no identified asbestos; Industrial Hygiene services remain a requirement despite no planned hazmat remediation. Additional requirements address temporary partitions for patient privacy, enhanced noise and dust controls near Audiology and the 24-hour Emergency Department, use of on-site utilities at no metering cost, fire watch compliance per NFPA standards, and full engineered sprinkler shop drawings with PE stamp or NICET certification.
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Other files
| File | Type | Posted |
|---|---|---|
| Amendment 0002_Police Dispatch 621-23-104_36C24926R0075.pdf | ||
| Relocate Police Dispatch - Pre-Bid Sign In Sheet.pdf | ||
| Amendment 0001_Police Dispatch 621-23-104_36C24926R0075.pdf | ||
| Calculation of Self Performed Work.xlsx | XLSX spreadsheet | |
| C28_621-23-104_Updated Specifications.pdf | ||
| 36C24926R0075_1.docx | DOCX document | |
| Contractor EMR Certification Form.docx | DOCX document | |
| RFI Form.docx | DOCX document | |
| WAGE-RATES.docx | DOCX document | |
| UEI_TAX ID.docx | DOCX document | |
| C27_621-23-104_Updated Drawings.pdf |
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Text version
BID RFIs
| RFI LOG | |
| Project ID | 621-23-104 |
| Description: | Relocate Police Dispatch |
| Client: | James H. Quillen VA Medical Center |
| Client PM / COR: | Jacolby Darr |
| Updated: | ||||||||
| INCOMING | REVIEW | |||||||
| RFI # | RFI | RESPONSE | DISCIPLINE | SUBCATEGORY | REQUIRES DRAWINGS/ SPECIFICATIONS UPDATE | VA CO questions 7/23 | FFE Response 7/24 | |
| 001 | Will the Government accept Procore as the Contractor’s primary project management, submittal, RFI, document control, and data tracking platform for this project? | |||||||
| Yes, Procore will be the only acceptable Project management platform. | ||||||||
| 002 | Will the Government accept Primavera P6 for the baseline schedule, schedule updates, and monthly progress reporting? | Yes | ||||||
| 003 | Please confirm whether this project is sales tax-exempt. If so, will the Contracting Officer provide a sales tax exemption letter prior to procurement activities? | No, this project is not sales tax exempt | Contracting | |||||
| 004 | Please provide the anticipated contract award date for planning purposes. | 30 September 2026 | Contracting | |||||
| 005 | Please provide the anticipated number of calendar days between contract award and Notice to Proceed. | 30-45 days | ||||||
| 006 | Please identify the number of calendar days the Contractor should include in the project schedule for Government and A/E review of RFIs. | Refer to Spec section 01 33 23 | ||||||
| 007 | Please identify the number of calendar days the Contractor should include in the project schedule for Government and A/E review of submittals. | Refer to Spec section 01 33 23 | ||||||
| 008 | If the specifications require the Government to provide a Submittal Register, please confirm that the complete Submittal Register will be issued within fourteen calendar days of contract award. | A/E can assist with developing a submittal register to be sent to the Awarded Contractor before the start of construction. | ||||||
| 009 | Will the Contractor be permitted to bill for materials stored off-site if the Contractor provides photographs, proof of ownership, insurance documentation, and any other required supporting documentation with the payment application? | No | ||||||
| 010 | Please identify all personnel access requirements that must be satisfied before Contractor and subcontractor personnel may access the site, including badging, background checks, fingerprinting, credentialing, security screening, TB testing or screening, facility orientation, and any Government-specific access requirements. | All contractors are required to attend the Site safety orientation held on the first Tuesday of each month. TB Screening is covered in 01 35 26. 1.16. COR will determine which key personnel may require credentialling. Typically, credentialling is only necessary for the Site Superintendent, SSHO and QCM. Most contract personnel will be required to wear a temporary badge/sticker issued to the prime by the COR. | ||||||
| 011 | Please provide the anticipated review and approval duration, in calendar days, for each required access, badging, screening, or credentialing process. | COR will determine which key personnel may require credentialling. Typically, credentialling is only necessary for the Site Superintendent, SSHO and QCM. Most contract personnel will be required to wear a temporary badge/sticker issued to the prime by the COR. | ||||||
| 012 | Please confirm whether temporary badges or short-term site access credentials will be permitted for subcontractor personnel requiring limited-duration site access. If permitted, please identify the approval process, lead times, escort requirements, access limitations, and screening requirements. | Yes short term badging will be permitted and used for most personnel on this project. The COR will provide a daily sticker ID for this purpose. | ||||||
| 013 | Please confirm whether after-hours, weekend, or holiday access will require Government escort, VA Police escort, security approval, or other special access procedures. | Temporary badges will be given to the prime contractor for issuance to most contract personnel. | ||||||
| 014 | Please confirm the normal working hours permitted for this project. Please also identify whether night work, weekend work, holiday work, or off-shift work should be anticipated or is restricted. | Refer to Spec section 00 10 11 | ||||||
| 015 | Please clarify whether utility or building-system shutdowns may be performed during normal working hours, or whether shutdowns are limited to nights, weekends, holidays, or other restricted periods. | Building utility outages will need to be coordinated with the VA COR. Most outages will need to occur after hours (Nights and weekends) | ||||||
| 016 | Please identify the required lead time for submitting utility shutdown requests and obtaining Government approval. | Please refer to spec section 00 10 11 | ||||||
| 017 | Please identify any known facility operating restrictions, no-interruption periods, blackout dates, patient-care restrictions, mission- | |||||||
| critical periods, or owner-directed milestone dates that should be incorporated into the Contractor’s bid and schedule. | Please refer to spec section 00 10 11 | |||||||
| 018 | Please identify the maximum allowable noise levels, in dBA, for construction activities adjacent to occupied areas. Please also identify whether work exceeding those thresholds must be performed after hours or on weekends. | Contractor shall perform work in a manner that minimizes disruption to surrounding area. Please note that Audiology is located on the ground floor of this building and special precautions may need to be considered during noise making activities. There is not a specific maximum dBA level prescribed. Also refer to Temporary Environmental Controls specification. | ||||||
| 019 | Please identify any vibration limits, monitoring requirements, or vibration-sensitive areas that may affect demolition, coring, drilling, excavation, or other construction activities. | Contractor shall perform any disruptive or vibration making activities after hours. There are no perscribed limits. | ||||||
| 020 | Please clarify the anticipated involvement of the Government design team, A/E, consultants, commissioning agents, vendors, specialty representatives, and facility personnel during construction, including anticipated site visits, inspections, coordination meetings, system startups, testing, and commissioning activities. | The design team will be in attendance in weekly meetings. The A/E shall not be considered a consultant to the Contractor. The design team can provide design clarification, provide opinion on RFI's and review submittals for conformance with the project requirements. The A/E will be in attendence for the in-wall, above ceiling and final inspection during each phase of construction and upon request by the VA if necessary. The A/e can comment on questions related to testing, start up and commissioning activities. | A/E | |||||
| 021 | Will the Government support monthly A/E site visits during at least the first four months of construction to assist with coordination, field-condition review, constructability issues, and timely resolution of design questions? | The A/E will make site visits as described in the response to RFI 020. | ||||||
| 022 | Please confirm that the COR, Facility Engineering, Operations & Maintenance, Biomedical Engineering, IT, end users, and other applicable VA stakeholders have reviewed the contract documents for operational compatibility, maintainability, shutdown sequencing, and integration with existing campus systems. | Confirmed. | ||||||
| 023 | Please confirm whether adequate parking will be available for Contractor and subcontractor personnel. If parking restrictions apply, please identify the parking locations, walking distances, shuttle requirements, badge/access procedures, and workforce vehicle limitations. | Contractors may park in their lay down area or in parking spaces designated as "open" | ||||||
| 024 | Please identify all laydown, staging, material storage, trailer, dumpster, and parking areas available for Contractor use during construction. Please clarify whether these areas will be dedicated for Contractor use or shared with others. | contractors can park in parking spaces designated as open spaces or in the contractors’ designated laydown area. Parking in patient or employee parking spaces is prohibited and subject to ticketing. The designated laydown area is defined on drawing sheet GI000. | ||||||
| 025 | If dedicated logistics areas will not be provided for the full duration of construction, please identify all restrictions, phased relocations, shared-use requirements, access limitations, utility limitations, and operational constraints that should be included in the Contractor’s bid and schedule. | A dedicated logistics area will be provided on VA campus. | ||||||
| 026 | Will the Contractor be permitted to use an existing interior space within the facility as a temporary field office in lieu of a temporary trailer? If yes, please identify the location, approximate size, available utilities, access restrictions, and operational limitations. | No. | ||||||
| 027 | If an interior field office space will not be provided, please confirm that the Contractor should include all costs for temporary trailers, utility connections, temporary infrastructure, permitting, security, and related logistics in its bid. | N/A | ||||||
| 028 | Will Contractor and subcontractor personnel be permitted to use existing restroom facilities within or near the project work area? If restrictions apply, please identify all limitations and requirements. | The contractor may use existing restroom facilities as long as they are not misused or used for construction activities. | ||||||
| 029 | Will the Contractor be permitted to use existing on-site electrical power and water for construction operations? If yes, please identify all usage restrictions, metering requirements, connection points, tie-in procedures, outages, permit requirements, fees, and operational constraints. | Yes, the contractor is permitted to use on-site utilities. All costs associated with connecting to utilities are the responsibility of the contractor. There are no metering requirements or fees associated with utilities used. All connections shall be code compliant. | ||||||
| 030 | If existing on-site electrical power and water will not be available for Contractor use, please confirm that the Contractor should include all costs for temporary utility generation, distribution, connections, maintenance, permitting, fuel, and consumption in its bid. | Yes contractor shall include costs for temporary utility generation et.al. if no utility is available. | ||||||
| 031 | Please clarify the Government’s fire watch requirements for this project, including requirements during shutdowns, hot work, impaired fire protection systems, after-hours work, and phased construction. If fire watch is required, please identify staffing, certification, training, escort, and duration requirements. | The contractor shall comply with NFPA. | ||||||
| 032 | Please confirm whether the project was designed using Revit and whether the Government will provide the project Revit model files in native format for Contractor coordination, clash detection, constructability review, and sequencing. | The Revit model can be made accessible to GC at VA request. | A/E | |||||
| 033 | Please confirm whether the Revit models may be reasonably relied upon by the Contractor for coordination, clash detection, layout planning, and constructability review. | All areas of the project must be throughly surveyed by the Contractor and note any discrepancies between drawings and existing conditions [01 00 00 General Requirements 1.7.A.3]. | A/E | |||||
| 034 | Please confirm that the Revit models were developed in accordance with applicable VA BIM requirements and include coordinated architectural, structural, civil, mechanical, electrical, plumbing, fire protection, and low-voltage design elements. | Revit models have been coordinated as much as possible. Any discrepancies must be brought to the COR's attention [01 00 00 General Requirements]. All drawigns or models are intended to be diagramatic in nature and not represent the actual install location or routing of systems. Contractor shall verify routing and coordination of all construction tasks | A/E | |||||
| 035 | Please identify any known limitations, exclusions, incomplete model elements, or discipline coordination issues within the Revit models that bidders should account for. | There are no known limitations or issues within the Revit models. All drawigns or models are intended to be diagramatic in nature and not represent the actual install location or routing of systems. Contractor shall verify routing and coordination of all construction tasks. | A/E | |||||
| 036 | Please confirm whether the Government will retain an independent third-party Commissioning Agent for this project. If yes, please | |||||||
| Please confirm whether the Government will retain an independent third-party Commissioning Agent for this project. If yes, please provide the Commissioning Agent’s name and contact information, if available. | A third-party Commissioning Agent is not required for this project. However, all contractor responsibilities for equipment startup, testing, inspections, documentation, training, and manufacturer services shall still be provided in accordance with the contract documents and applicable specification requirements. | |||||||
| 037 | Please confirm whether the Contractor is responsible for providing commissioning services, including the commissioning provider, commissioning plan, functional performance testing, deficiency tracking, reports, training documentation, and closeout documentation. | The contractor shall perform any manufacturers recommended start up commissioning. | ||||||
| 038 | If no independent Commissioning Agent will be used, please confirm that no formal third-party commissioning services are required beyond the testing, startup, TAB, training, and closeout requirements specifically identified in the contract documents. | Confirmed | ||||||
| 039 | Please clarify the Contractor’s responsibilities during commissioning, including scheduling, startup support, TAB coordination, | |||||||
| functional testing support, documentation, training, corrective work, and participation in commissioning meetings. | The contractor shall perform any manufacturers recommended start up commissioning. | |||||||
| 040 | Please confirm whether TAB reports require VA review and acceptance before substantial completion or phased turnover. | This project is not Phased. Question is Non Applicable. | ||||||
| 041 | Please identify all owner-witnessed testing requirements, including startup, TAB, functional testing, life-safety testing, fire alarm testing, medical gas testing, controls testing, and commissioning activities. | All owner- witness testing is identified in the specifications | ||||||
| 042 | Please identify the required training duration for VA maintenance personnel, including the number of sessions, required attendees, recording requirements, and whether training must occur before substantial completion. | Training durations are based on content and not based on durations, or attendees. Contractor shall document that training was held and who was in attendence. | ||||||
| 043 | Please identify the anticipated ICRA classifications and containment levels for each project work area. Please confirm that all associated infection-control requirements are fully incorporated into the contract documents. | ICRA classification is identified in the drawins. ICRA CLASS IV. ICRA measures shall be ASHE Compliant. | ||||||
| 044 | Please confirm whether the Government/VA will provide the Infection Control Risk Assessment, or whether the Contractor is responsible for developing, implementing, maintaining, monitoring, documenting, and enforcing the ICRA program. | The VA will issue a risk assessment based on ICRA class IV requirements. VA will also issue the ILSM if/when necessary. All IC documents shall be posted at the job site. | ||||||
| 045 | Please identify any operational restrictions associated with infection-control requirements, including required continuous operation of negative-air systems, after-hours or off-shift work, and enhanced dust, odor, vibration, or noise control measures associated with adjacent patient-sensitive areas. | The contractor is required to follow all ICRA related requirements for this project. Refer to drawings and specifications and ASHE requirements for all ICRA related requirements and restrictions. | ||||||
| 046 | Please confirm that all infection-control requirements, containment requirements, monitoring requirements, operational restrictions, phasing limitations, and ICRA-related obligations are fully incorporated into the drawings, specifications, and contract documents. | Yes. ICRA is incorporated into this project. | ||||||
| 047 | Please confirm whether temporary partitions, anterooms, sticky mats, pressure monitoring, negative air, HEPA filtration, or infection- control inspections are required for each project phase. | This project is not Phased. Question is Non Applicable. | ||||||
| 048 | Please identify all Government-Furnished Equipment associated with this project and provide the current procurement status of each item. | please refer to drawings and specs for all GFE. | ||||||
| 049 | Please identify all Contractor field management positions required to be full-time and dedicated exclusively to this project. | Correct, all field management positions are required to be full time | ||||||
| 050 | Please confirm whether the Quality Control Manager role may be dual-hatted with the Project Superintendent role. | The QCM position may not be dual-hatted with the project superintendent role. | ||||||
| 051 | Please confirm whether the SSHO role may be dual-hatted with the Project Superintendent role. | The SSHO will be allowed to be dual-hatted with the project superintendent | ||||||
| 052 | Please confirm whether the SSHO role may be dual-hatted with the Quality Control Manager role. | The SSHO role may not be dual-hatted with the QCM manager. | ||||||
| 053 | Based on the occupied facility conditions, phasing requirements, coordination complexity, and anticipated workload, please confirm whether the Government expects the Contractor to provide three separate full-time on-site personnel for the Project Superintendent, Quality Control Manager, and SSHO roles. | The Government will allow the Project superintendent and SSHO position to be dual-hatted but not the QCM and SSHO. If the Site superintendent is dual-hatted with the SSHO then two full time one- site personnel will be allowed. Any other arrangement will require 3 on site personnel. | ||||||
| 054 | Please confirm whether the Contractor’s Project Superintendent, Quality Control Manager, and SSHO will be provided dedicated on- site parking reasonably near the project work area. If not, please identify the parking locations, access restrictions, and shuttle requirements. | Contractor should expect to provide parking within the contractor’s laydown area or in any parking spaces designated as “open” | ||||||
| 055 | Will the Government accept QC Manager candidates with extensive relevant Federal construction experience and current CQM-C certification as meeting the qualification requirements in lieu of a formal degree? | Qualifications are listed in quality control specification (01 45 00) 1.4 QUALITY CONTROL ORGANIZATION | ||||||
| 056 | Please confirm whether QC Manager candidates with directly relevant QC experience on comparable Federal construction projects will be acceptable if their formal education differs from the degree requirement stated in the solicitation, provided their qualifications are documented in the proposal or QC Plan. | Additional resumes can be reviewed but are at risk of not being accepted by the VA. | ||||||
| 057 | Please confirm whether the Government will accept a QA/QC organization in which the named QC Manager provides overall QC program management and decision-making authority while project-dedicated QC personnel perform on-site inspections and documentation under that individual’s direction. | No. | ||||||
| 058 | Please confirm that CQM discipline-specific staff, including HVAC, plumbing, electrical, low-voltage, civil, structural, and architectural personnel, are not required to be separate full-time on-site personnel unless expressly stated in the contract documents. | Discipline related QC personnel only need to be present while discipline related work is being performed. Discipline related QC personnel must be on site while Discipline related work in occurring. | ||||||
| 059 | May discipline-specific CQM staff be provided by qualified design professionals or trade subcontractors performing the work, provided they meet the experience requirements and are identified in the QC Plan? | Yes. | ||||||
| 060 | Will a destructive investigation be permitted prior to bid? If yes, please identify the procedures, access requirements, permitted locations, and schedule limitations. | No. | ||||||
| 061 | Please confirm whether existing as-built drawings are considered accurate and complete for bidding purposes. | Contractor is to confirm the accuracy and the drawings. | ||||||
| 062 | Please identify any known discrepancies between the contract documents and existing field conditions that bidders should include in their proposals. | There are no known discrepancies between the contract documents and the existing field conditions. However, it is the contractor’s responsibility to verify. | ||||||
| 063 | Please confirm that the Contractor is not responsible for unforeseen site conditions that are not reasonably identifiable from the contract documents or pre-bid site access. | Confirmed | ||||||
| 064 | Please confirm that any pre-alteration survey required of the Contractor is not intended to be a design audit and does not require the Contractor to verify concealed utilities, concealed systems, or undocumented existing conditions not shown in the contract documents. | The intention of the pre-alteration survey is to document the condition of the space prior to construction activities. Any unforeseen site conditions are addressed FAR part 52.236-2. | ||||||
| 065 | Please identify any active leaks, moisture intrusion, mold concerns, structural deficiencies, damaged systems, or known building deficiencies within or adjacent to the project work area. | Please notify the COR immediately if any of the aforementioned conditions are found that were not readily visible during the pre-bid site visit. Any unforeseen site conditions are addressed FAR part 52.236-2. | ||||||
| 066 | Please identify all existing systems that must remain fully operational during construction. | All utilities serving spaces outside the active construction phase will need remain active. | ||||||
| 067 | Please identify all systems considered mission-critical within or adjacent to the affected work area. | All systems are mission critical. Outages and isolating existing systems from adjacent spaces will need to be coordinated with the COR. | ||||||
| 068 | Please identify all existing systems required to remain operational during construction, including those considered mission-critical, and provide the allowable outage durations, notification requirements, required Government approvals, escort requirements, temporary utility provisions, contingency planning, and any required shutdown rehearsals or pre-shutdown meetings bidders shall include in the Base Bid. | Outages need to be coordinated with the COR. Contractor shall submit a detailed outage request form. Based on the complexity of the outage, the COR may request on site meetings with all parties involved to discuss the details of the outage. Refer to spec section 00 10 11 for additional information regarding outages. | ||||||
| 069 | Please confirm whether the facility will remain occupied during all phases of construction. | Confirmed. | ||||||
| 070 | Please confirm whether temporary partitions are required to maintain patient privacy, staff circulation, public separation, security, or operational continuity. | Yes | ||||||
| 071 | Please identify any patient-sensitivity areas requiring enhanced dust, odor, noise, vibration, infection-control, or visual-screening measures. | See drawings and specs. | ||||||
| 072 | Please identify any no-interruption periods or operational blackout periods related to hospital operations. | No interruption should occur during normal hospital hours identified on the 00 10 11. Please coordinate any interruption of services affecting spaces outside of the active construction area with the COR. The Emergency Department is located on the first floor of building 204. This is a 24-hour operation. Any work affecting this area will need to be coordinated with the COR and performed while the census is low. | ||||||
| 073 | Please confirm whether swing space will be provided by the VA. If yes, please identify the location, duration, turnover requirements, and any Contractor coordination responsibilities. | The contractor will not have any requirements related to swing space. | ||||||
| 074 | Please identify all owner-directed milestone dates tied to facility operations, phased turnover, patient-care operations, department moves, occupancy, or mission requirements. | All owner directed milestones are indicated in the project specifications. | ||||||
| 075 | Please clarify whether liquidated damages apply to phased turnover milestones, interim milestones, final completion, or all of the above. | There are no phases in this project. Questions is not applicable. | ||||||
| 076 | Will the Contractor be permitted to begin early procurement, submittal preparation, preconstruction coordination, or long-lead material activities before NTP? | Any procurement, submittal preparation, preconstruction coordination, or long-lead material activities occurring before NTP shall be performed at risk to the contractor. This project has a 90-day administrative period so that the contractor may perform these activities. The contractor shall submit all preconstruction submittals and procure long lead items during this 90-day period. The contractor shall not be permitted to start construction until all preconstruction submittals are submitted, reviewed and approved. | ||||||
| 077 | Please identify all known long-lead items, Government review constraints, owner-furnished items, or required vendor coordination activities that may affect the project schedule. | Please refer to the drawings and specs for all known information related to these items/ activities. | ||||||
| 078 | Please identify the applicable VA design standards, design guides, master specifications, and criteria editions governing this project. | Please refer to drawings and specs. | ||||||
| 079 | Where project specifications conflict with current VA master specifications, please clarify which requirement governs. | Project specifications govern over VA master specifications. | ||||||
| 080 | Where drawings, specifications, schedules, equipment requirements, or VA standards conflict, please confirm that the more specific project requirement governs unless otherwise directed by the Contracting Officer. | FAR 52.236-21 is the first governing clause. where conflicting information is still present, the contractor must follow the strictest requirement, strictest standard or highest quality material (based on the nature of the conflict) | ||||||
| 081 | Please identify any known discrepancies between the drawings, specifications, equipment schedules, finish schedules, phasing plans, and VA design requirements that bidders should address in their proposals. | There are no known discrepancies. | ||||||
| 082 | The contract drawings contain numerous notes directing the Contractor to "field verify" existing conditions, dimensions, utility locations, equipment, and other existing features prior to proceeding with the Work. Bidders were provided a single organized site visit, which limited the opportunity to verify all locations identified throughout the contract documents.Please confirm that all existing conditions identified for field verification that are necessary to establish the Base Bid were available for observation during the scheduled site visit. If any required field verification could not reasonably be completed during the single site visit, please advise whether an additional pre-bid site visit will be provided or identify the assumptions bidders should use to establish a common basis of bid. | The intention of the site visit is to allow prospective bidders to perform their due diligence to verify existing conditions. No contractor was denied access to any area durign the site visit. | ||||||
| 083 | AQ701 identifies several items as Contractor Furnished/Contractor Installed (CFCI); however, no corresponding specification section, basis of design, manufacturer, model, or minimum performance criteria could be located for these items within the contract documents. | |||||||
| Please identify the required basis of design (including manufacturer/model where applicable) or provide the applicable specification section(s) and minimum performance requirements for all Contractor Furnished/Contractor Installed equipment identified on AQ701. If substitutions are permitted, please identify the minimum criteria bidders shall use to establish a common basis of bid. | Furniture/equipment is a generic representation of equipment product type, unless specific product is noted on the specifications/drawings, furniture/equipment is not sole sourced. These are activation items and must be coordinated with VA interior design representatives for acceptable products. | |||||||
| 084 | The solicitation references multiple time zones for procurement milestones (EST, CST, and CDT). While the Site Visit has already occurred, the remaining RFI submission and Bid Due Date continue to reference different time zones. | All times listed shall be updated to EST | Contracting | |||||
| 085 | The solicitation states 365 calendar days after NTP, while Section 00 10 11 states a 90-day administrative period plus a 197-day construction period. Please confirm the controlling contract duration bidders should carry. | The construction period shall be updated as follows: 90 day administrative period plus 365 construction period. | ||||||
| 086 | The drawings and specifications relocate active police dispatch functions from the existing dispatch area to Room L024. Please identify the maximum allowable interruption, if any, to active police dispatch operations during cutover. | The proposed sequence is to have the new dispatch area constructed, furnished and operational. Dispatchers will then move individually until all dispatcher stations are in the new location, prior to de-commissioning and demolition of existing dispatch center. | ||||||
| 087 | AQ701 lists multiple VC items, and Section 01 00 00 includes Government-furnished property requirements. Please provide the Government-furnished/Contractor-installed equipment list with delivery dates, existing condition, storage location, and rough-in data for the VC items on AQ701. | Furniture/equipment are activation items and must be coordinated with VA COR representatives. Contractor shall identify need date for all GFE on the schedule. | ||||||
| 088 | The drawings identify Motorola pathways, workstation/equipment interfaces, and dispatch-related radio/logging scope, but the furnish/install/programming split is not fully defined. Please confirm the Base Bid responsibility for Motorola radio/logging equipment, including cabling, antenna pathway, programming, testing, and cutover support. | Refer to sheet TD102 for various Vendor and contractor scope of work responsibilities. All work shown in the contract documents is the responsibility of the contractor, unless specifically noted otherwise. | ||||||
| 089 | TN401, TN503, and Section 28 23 00 require Avigilon VASS expansion and workstation/server integration. Please confirm whether Avigilon programming, licensing, server/workstation configuration, camera views, and acceptance testing are Contractor scope or Government/vendor scope. | All work associated with the VASS shown on the drawings and included in the specifications is considered part of the scope of work responsible by the contractor. This includes hardware, software, programming and licenses. | ||||||
| 090 | TN502 shows the L024/L024D interlocking man-trap sequence using Hirsch PACS and Aiphone remote release. Please confirm the required party responsible for programming and final acceptance of the Hirsch PACS, Aiphone remote release, and L024/L024D interlocking man-trap sequence. | All work associated with the PACS system including operation shown on the drawings and included in the specifications is considered part of the scope of work responsible by the contractor. This includes hardware, software, programming and licenses. | ||||||
| 091 | EY100 directs the Contractor to engage Simplex for moving connections, and Section 28 31 00 requires a factory-trained representative. Please confirm whether Simplex engagement, programming, network node relocation, and final certification must be carried by the Contractor in the Base Bid. | Yes, this work shall be incorporated into the contractors base bid. | ||||||
| 092 | EP100 requires new generator alarm and inclement-weather alarm points while maintaining the existing alarms. Please confirm the required outage window and temporary monitoring requirements for tying these alarm points into the new dispatch location. | Outage time shall not be longer than one eight hour shift. Outage shall be coordinated with the VA COR. | ||||||
| 093 | PD100 removes the existing medical gas master alarm panel, and PL100 installs a new panel with controls to match the removed panel. Please confirm whether temporary monitoring or a no-outage switchover is required when replacing the medical gas master alarm panel. | Outage time shall not be longer than one eight hour shift. Outage shall be coordinated with the VA COR. | ||||||
| 094 | Section 23 09 23 requires a preselected Control System Integrator, but the firm was not identified in the documents reviewed. Please identify the required Control System Integrator and contact information that bidders must carry for ECC expansion, graphics, point mapping, operator training, and overall controls verification. | Ameresco is the local Controls System Integrator. Ph # 513.266.2645 | ||||||
| 095 | The specifications table of contents marks a ballistic section as not applicable, while Section 13 46 00 and the drawings require ballistic-resistant assemblies. Please confirm that Section 13 46 00 Ballistics Resistant Assemblies controls the ballistic wall and glazing scope notwithstanding the table-of-contents and footer numbering conflicts. | VA TIL does not include a specification Section 13 46 00 Ballistic Resistant Assemblies. This project specifications TOC includes Section 13 10 10 - Ballistic Resistant Assemblies and the specification section is also included in the documents package. | ||||||
| 096 | AE111 and related door/glazing specifications require UL 752 Level 3 and 15-minute forced-entry performance, but the full specialty extents should be confirmed for bid pricing. Please confirm the exact wall, glazing, door, frame, transaction/pass-through, and penetration locations that require these performance ratings. | This project does not include transaction pass-through or door glazing related to UL 752 Level 3. All doors related to this UL requirement are flush panels elevation F as noted in AE111. Refer to sheet AE111 for project scope related to UL 752 Level 3. | ||||||
| 097 | Please clarify the required infill beneath the two metal floor plates scheduled to remain or be removed. Specifically, identify the required material, thickness, finish, and extent of infill that bidders shall include in the Base Bid. | Backfil with 3/4" or crusher run (57 stone) to fill excavation. 6" of concrete dowel into adjacent slab on grade with #4 rebar at 6" centers. Refer to Division 03 spec concrete spec. | ||||||
| 098 | Please identify any work hour restrictions applicable to saw-cutting, core drilling, and concrete demolition (including jackhammering). Specifically, identify whether these activities must be performed after normal business hours or during designated outage windows. | All disruptive construction activities shall be performed after normal business hours. Please refer to Spec00 10 11 for more information related to after hours work. | ||||||
| 099 | Please identify the designated contractor parking areas, staging areas, and dumpster/debris collection locations that bidders shall include in the Base Bid. | Please refer to drawings G1000 for contractor lay down area. Contractor may park in the laydown yard or parking spaces designated as "open parking" | ||||||
| 100 | Please clarify whether the existing mortar (mud) bed beneath the tile flooring in Room L024C is to be removed and replaced, or whether the existing mud bed may remain and receive the new tile finish. | Contractor shall demo existing mud bed and repour to existing grade. Assume 6" depth for bidding purposes. | ||||||
| 101 | Please confirm whether work performed above the ceilings within occupied corridors shall be performed during normal working hours or whether such work shall be limited to after-hours work. | Work performed above ceiling in occupied spaces can be conducted with an above ceiling permit. Above ceiling work may be limited to after hours if it is too disruptive. Please coordinate with project COR to coordinate above ceiling work. | ||||||
| 102 | Drawing Note 22.03 on PD100 and the corresponding note on ED100 reference Deduct Alternate No. 1. However, the Solicitation Price/Cost Schedule (CLIN 0001) states that no deductions are associated with this project.Please clarify whether Deduct Alternate No. 1 is part of this solicitation and, if so, provide the appropriate bidding instructions. If not, please confirm that all references to Deduct Alternate No. 1 should be disregarded. | Deduct Alternate #1 is not part of the solicitation. Disregard all references to Deduct Alternate #1. | ||||||
| 103 | The solicitation requires the Contractor to provide Industrial Hygiene services; however, no project-specific hazardous material survey or asbestos abatement scope was identified in the contract documents. | |||||||
| Please confirm whether any known asbestos-containing materials or other hazardous materials requiring planned remediation are included within the project scope. If so, please provide the applicable survey and identify the required remediation scope that bidders shall include in the Base Bid. | Building 204 was build after 1979 and is not included on the survey. | |||||||
| 104 | The solicitation requires the Contractor to provide Industrial Hygiene services; however, no project-specific hazardous material survey or asbestos abatement scope was identified in the contract documents. Please confirm whether any known asbestos-containing materials or other hazardous materials requiring planned remediation are included within the project scope. If so, please provide the applicable survey and identify the required remediation scope that bidders shall include in the Base Bid. | Repeat question. | ||||||
| 105 | Please clarify whether the existing mortar (mud) bed beneath the tile flooring in Room L024C is to be removed and replaced, or whether the existing mud bed may remain and receive the new tile finish. | Repeat question. | ||||||
| 106 | Please confirm whether work performed above the ceilings within occupied corridors shall be performed during normal working hours or whether such work shall be limited to after-hours work. | Work performed above ceiling in occupied spaces can be conducted with an above ceiling permit. Above ceiling work may be limited to after hours if it is too disruptive. Please coordinate with project COR to coordinate above ceiling work. | ||||||
| 107 | Drawing Note 22.03 on PD100 and the corresponding note on ED100 reference Deduct Alternate No. 1. However, the Solicitation Price/Cost Schedule (CLIN 0001) states that no deductions are associated with this project.Please clarify whether Deduct Alternate No. 1 is part of this solicitation and, if so, provide the appropriate bidding instructions. If not, please confirm that all references to Deduct Alternate No. 1 should be disregarded. | Deduct Alternate #1 is not part of the solicitation. Disregard all references to Deduct Alternate #1. | ||||||
| 108 | The solicitation requires the Contractor to provide Industrial Hygiene services; however, no project-specific hazardous material survey or asbestos abatement scope was identified in the contract documents.Please confirm whether any known asbestos-containing materials or other hazardous materials requiring planned remediation are included within the project scope. If so, please provide the applicable survey and identify the required remediation scope that bidders shall include in the Base Bid. | Repeat question | ||||||
| 109 | The solicitation requires the Contractor to provide Industrial Hygiene services; however, no project-specific hazardous material survey or asbestos abatement scope was identified in the contract documents.Please confirm whether any known asbestos-containing materials or other hazardous materials requiring planned remediation are included within the project scope. If so, please provide the applicable survey and identify the required remediation scope that bidders shall include in the Base Bid. | Repeat question | ||||||
| 110 | Closet L212B & Closet L139B: Room finish schedule VIF in all fields. What floor, wall and base finish are intended in these areas? | Match existing. | ||||||
| 111 | Bathroom L024C: The only floor tile called out is a 12” x 24” floor tile. Is the shower floor recessed? Is matching mosaic intendedon shower floor? If not prefab, is a Schluter Shower kit intended here? | The shower floor intends to use T2 with a barrier free entry, cut and sloped to center drain. Tile trim and transitions are noted as TT on the Finish Legend. Refer to specification 09 30 13 for requirements of system and other applicable parts. Contractor to cut concrete if necessary to create barrier free entrance. | ||||||
| 112 | The solicitation does not list in what order or what to include in the price proposal, what order and what documentation should be included? | No specific order needed for submission but all needed information or forms are in the attachments of solicitation. | Contracting | |||||
| 113 | Given the limited scope of the fire sprinkler modifications included in this project, please confirm the required level of shop drawing documentation for the sprinkler work.Specifically, please clarify whether the Contractor shall provide:A full engineered shop drawing package, including hydraulic calculations, material submittals, and Professional Engineer (PE) seal (if applicable); or A standard sprinkler layout prepared by a NICET-certified sprinkler designer in accordance with the contract documents. | Contractor shall provide a full engineered shop drawing package, including hydraulic calulations and material submittals, that are signed by a NICET-certified sprinkler technician or stamped by a registered PE licensed in the field of Fire Protection Engineering. |
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