36C24926R0074_1.docx

36C24926R0074

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24926R0074 X 07-23-2026 603-26-4-2311-0073 603-26-107 90C Department of Veterans Affairs Network Contracting Office (9) c/o: Matt Whisman, Contracting Officer 2250 Leestown Road Lexington

KY

40511 Department of Veterans Affairs Network Contracting Office (9) c/o: Matt Whisman, Contracting Officer 2250 Leestown Road Lexington

KY

40511 Matthew Whisman 859-281-3883 Proj. #603-26-107, Design/Build: Convert A-412 Into Bathroom at Robley Rex VA Medical Center in Louisville, KY.

This is a Design/Build requirement. Contractor shall provide all labor, material, equipment and expert supervision needed to design and construct Convert A-412 Into Bathroom at the Robley Rex VAMC.

This requirement will follow the Two-Phase Design-Build process. An award will be made in accordance with FAR Part 15 as a "Best Value" source selection process, and in accordance with FAR Part 36.3 "Two Phase Design-Build" selection process. The resulting contract action will be a firm fixed price.

The estimated cost of the construction magnitude is between $100,000.00 and $250,000.00

In accordance with P.L. 109-461, this acquisition is 100% set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns. In order to be eligible to receive an award under this solicitation, the SDVOSB & Joint Venture (JV) contractors must be listed & viewable in the SBA-DSBS Registry located at https://www.sba.gov at the time of offers due and at award. In accordance with FAR 52.204-7 System for Award Management (SAM), all prospective offerors must have an active SAM's registration at https://sam.gov/ at the time of offer and at time of the award or shall be rendered as non-responsive and not eligible for award. Additionally, failure to complete and sign all required RFO certifications will render the offeror as technically unacceptable and ineligible for award.

All RFI's/Questions related to this acquisition shall be submitted in writing only via email to the Contracting Officer at matthew.whisman@va.gov. The subject line of the email must contain the Project Number, Project Title and the Solicitation Number. The last day to submit RFI's/Questions is August 4, 2026, 10AM, EDT

The government intends to award without discussions, however; the Government reserves the right to conduct discussions should the Contracting Officer later determines them to be necessary. This is a Two-Phase Design/Build requirement, only the three (3) most highly qualified proposals selected from Phase 1 will be eligible to participate in Phase 2 of this two (2) step process.

NAICS Code 236220 is applicable to this requirement. The small business size standard is $45M ALL INTERESTED PARTIES ARE HEREBY NOTIFIED THAT UNLESS OTHERWISE STATED, ALL TIME REFERENCED IN THIS SOLICITATION SHALL BE CONSIDERED TO BE EASTERN TIME (ET). THE GOVERNMENT WILL NOT BE RESPONSIBLE FOR LATE SUBMISSIONS.

X X 52.211-10 X 1 electronic

2PM

EDT

08-14-2026 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Item 1:___________________________________________________ In addition to providing the Lump Sum fixed price above, the Offeror shall use the S02-Pricing Schedule attached to this solicitation to submit a detail pricing breakout. Failure to complete and submit detail pricing will render the offer as Non-responsive. Pricing to be submitted in Phase 2.

603-3660162-2311-854200-3223 23NRNR001

X 90C Department of Veterans Affairs Network Contracting Office 9 2250 Leestown Road Lexington

KY

40511 90C FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 Invoice must be submitted electronically

Setup 1-877-489-6135 X Matthew R. Whisman

NCO916L2-3090

Table of Contents

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

603-26-107 CONVERT A-412 INTO BATHROOM The contractor is required to supply all necessary design, equipment, labor, materials, and additional items, as well as provide expert supervision, to convert existing A-412 office at the Robley Rex VA Medical Center into a fully functioning and compliant patient bathroom and trench drain shower as this room is adjacent to a locker room restroom.

STATEMENT OF WORK

Convert A-412 Into Bathroom 603-26-107

PROJECT OVERVIEW

Objectives and Description of Work

The contractor is required to supply all necessary design, equipment, labor, materials, and additional items, as well as provide expert supervision, to convert existing A-412 office at the Robley Rex VA Medical Center into a fully functioning and compliant patient bathroom and trench drain shower as this room is adjacent to a locker room restroom. To core drill for a drain the Contractor must ensure there is not a load bearing beam below, and establish if there is an issue or limitations in the room selected. Leadership is requesting a restroom installed on our 4th floor old SICU for patient dignity reasons. Utilizing an accessible shower pan and epoxy floor should eliminate costs needed to bore out the concrete subfloor to recess the shower. The contractor is responsible for matching all existing fixtures throughout this floor and wing, as well as patching and painting any other affected areas. Additionally, the contractor shall perform any required asbestos removal if necessary and provide third-party clearance testing.

Work Location

Robley Rex VAMC 800 Zorn Ave. Louisville, Ky Building 1 Main Hospital

CONTRACTOR FIRM/PERSONEL QUALIFICATIONS

· Contractor shall have a routine experience performing services outlined in the description of work.

WORK TASKS/DESCRIPTION OF WORK

1. Project Initiation and Planning:

· Conduct a site survey to evaluate the existing conditions and identify any potential issues.

· Develop a detailed work plan, including a timeline for each phase of the project.

· Ensure all necessary permits and approvals are obtained before commencing work.

2. Project Kick-Off Meeting:

· Organize a kick-off meeting with all stakeholders to discuss project scope, timelines, and deliverables.

· Designate roles and responsibilities.

3. Documentation and Approvals:

· Prepare and submit detailed project plans, including risk assessments and health and safety plans.

· Obtain necessary approvals and permits from relevant authorities.

4. Preparation and Mobilization

· Arrange for the delivery of necessary tools, equipment, and materials to the site.

· Set up a secure and organized staging area for storage and preparation of materials.

· Schedule and coordinate the shutdown and isolation of utilities with minimal disruption to facility operations.

· Implement lockout/tagout procedures to ensure the safety of all personnel.

5. Quality Control and Documentation:

· Conduct regular inspections and quality audits to ensure compliance with project specifications and standards.

· Maintain detailed records of all renovation activities.

6. Project Closeout:

· Remove all equipment, tools, and materials from the site.

· Compile and submit a comprehensive project completion report, including before-and-after photos, verified inspection or test results, and documentation.

· Obtain sign-off from the project manager or designated representative to confirm satisfactory completion of the project.

· Offer post-project support and warranty services as agreed upon.

7. Health, Safety and Environmental Considerations:

· Contractor shall provide highest level (IV) of Infection Control required

· Ensure compliance with all health, safety, and environmental regulations.

· Implement measures to minimize the environmental impact of renovation activities.

8. Period of Performance:

· The period of performance for this project is 90 days from the start date.

REFERENCES:

· Federal Acquisition Regulation

· VA Technical Information Library and Design Guides

MATERIALS:

· All materials required for a complete installation shall be provided by the contractor unless specifically stated otherwise in this Scope of Work.

DOCUMENTATION AND COMPLIANCE:

· Maintain detailed records of all work performed, including before and after photos of the project areas.

· Ensure all work complies with relevant local, state, and federal regulations.

· Contractor shall comply with all hospital regulations including:

No smoking or use of tobacco products on VA campus.

Parking and traffic regulations.

Accident reports provided to Engineering Service.

Hot Work Policy Environmental Policy including submitting for approval the Material Safety Data Sheets (MSDS) for all chemicals that s/he intends to bring on site, prior to the chemicals arriving on station. In all cases, non-hazardous chemical products will be utilized, if available, for the specific application involved.

Contractors are subject to rules of the Medical Center applicable to conduct.

Contractor will clean up area and remove all trash and debris associated with the work as stated above.

QUALITY

1. The contractor warrants that work performed under this contract conforms to the contract requirements and is free of any defects in equipment, material or design furnished or workmanship performed by the contractor or any subcontractors or supplier at any tier.

2. Provide a warranty for all workmanship and materials used in the project. This warranty shall continue for a period of one year from the date of final acceptance.

3. Call-Back Warranty: The Contractor shall within (72) hours after receipt of notification by the COR or his/her designee, re-perform the services of this contract when it is determined that unsatisfactory performance has been received, at no additional charge to the Government.

SCHEDULING AND COMPLETION

· Hours of Operation

· RRVAMC’s normal hours of operation are 8:00 am - 4:30 pm. All work associated with this contract not impacting hospital operations will be conducted during those hours unless the contractor has received prior approval from the COR. Any work that does impact hospital operations shall be conducted after-hours and coordinated with the COR.

· Coordination

· All coordination shall be with the on-site Contracting Officer Representative (COR).

TIMELINE

· Provide a detailed project schedule outlining key milestones and expected completion dates, aiming for project completion within 15 days from the start date.

GOVERNMENT SUPPORT

· If VA Medical Center furnished equipment is damaged by the contractor, all replacement costs will be the responsibility of the contractor.

VA INFORMATION SECURITY CUSTODIAL LANGUAGE. This entire section applies to all acquisitions requiring any Information Security and Privacy language.

· The Government shall receive unlimited rights to data/intellectual property first produced and delivered in the performance of this contract or order (hereinafter “contract”) unless expressly stated otherwise in this contract. This includes all rights to source code and all documentation created in support thereof. The primary clause used to define Government and Contractor data rights is FAR 52.227-14 Rights in Data – General. The primary clause used to define computer software license (not data/intellectual property first produced under this contractor or order) is FAR 52.227-19, Commercial Computer Software License.

· Information made available to the contractor by VA for the performance or administration of this contract will be used only for the purposes specified in the service agreement, SOW, PWS, PD, and/or contract. The contractor shall not use VA information in any other manner without prior written approval from a VA Contracting Officer (CO). The primary clause used to define Government and Contractor data rights is FAR 52.227-14 Rights in Data – General.

· VA information will not be co-mingled with any other data on the contractor’s information systems or media storage systems. The contractor shall ensure compliance with Federal and VA requirements related to data protection, data encryption, physical data segregation, logical data segregation, classification requirements and media sanitization.

· VA reserves the right to conduct scheduled or unscheduled audits, assessments, or investigations of contractor Information Technology (IT) resources to ensure information security is compliant with Federal and VA requirements. The contractor shall provide all necessary access to records (including electronic and documentary materials related to the contracts and subcontracts) and support (including access to contractor and subcontractor staff associated with the contract) to VA, VA's Office Inspector General (OIG), and/or Government Accountability Office (GAO) staff during periodic control assessments, audits, or investigations.

· The contractor may only use VA information within the terms of the contract and applicable Federal law, regulations, and VA policies. If new Federal information security laws, regulations or VA policies become applicable after execution of the contract, the parties agree to negotiate contract modification and adjustment necessary to implement the new laws, regulations, and/or policies.

· The contractor shall not make copies of VA information except as specifically authorized and necessary to perform the terms of the contract. If copies are made for restoration purposes, after the restoration is complete, the copies shall be destroyed in accordance with VA Directive 6500, VA Cybersecurity Program and VA Information Security Knowledge Service.

· If a Veterans Health Administration (VHA) contract is terminated for default or cause with a business associate, the related local Business Associate Agreement (BAA) shall also be terminated and actions taken in accordance with VHA Directive 1605.05, Business Associate Agreements. If there is an executed national BAA associated with the contract, VA will determine what actions are appropriate and notify the contactor.

· The contractor shall store and transmit VA sensitive information in an encrypted form, using VA-approved encryption tools which are, at a minimum, Federal Information Processing Standards (FIPS) 140-2, Security Requirements for Cryptographic Modules (or its successor) validated and in conformance with VA Information Security Knowledge Service requirements. The contractor shall transmit VA sensitive information using VA approved Transport Layer Security (TLS) configured with FIPS based cipher suites in conformance with National Institute of Standards and Technology (NIST) 800-52, Guidelines for the Selection, Configuration and Use of Transport Layer Security (TLS) Implementations.

· The contractor’s firewall and web services security controls, as applicable, shall meet or exceed VA’s minimum requirements.

· Except for uses and disclosures of VA information authorized by this contract for performance of the contract, the contractor may use and disclose VA information only in two situations: (i) in response to a qualifying order of a court of competent jurisdiction after notification to VA CO (ii) with written approval from the VA CO. The contractor shall refer all requests for, demands for production of or inquiries about, VA information and information systems to the VA CO for response.

· Notwithstanding the provision above, the contractor shall not release VA records protected by Title 38 U.S.C. § 5705, Confidentiality of medical quality-assurance records and/or Title 38 U.S.C. § 7332, Confidentiality of certain medical records pertaining to drug addiction, sickle cell anemia, alcoholism or alcohol abuse or infection with Human Immunodeficiency Virus (HIV). If the contractor is in receipt of a court order or other requests for the above-mentioned information, the contractor shall immediately refer such court order or other requests to the VA CO for response.

· Information made available to the contractor by VA for the performance or administration of this contract or information developed by the contractor in performance or administration of the contract will be protected and secured in accordance with VA Directive 6500 and Identity and Access Management (IAM) Security processes specified in the VA Information Security Knowledge Service.

· Any data destruction done on behalf of VA by a contractor shall be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management, VA Handbook 6300.1, Records Management Procedures, and applicable VA Records Control Schedules.

· The contractor shall provide its plan for destruction of all VA data in its possession according to VA Directive 6500 and NIST 800-88, Guidelines for Media Sanitization prior to termination or completion of this contract. If directed by the COR/CO, the contractor shall return all Federal Records to VA for disposition.

· Any media, such as paper, magnetic tape, magnetic disks, solid state devices or optical discs that is used to store, process, or access VA information that cannot be destroyed shall be returned to VA. The contractor shall hold the appropriate material until otherwise directed by the Contracting Officer’s Representative (COR) or CO. Items shall be returned securely via VA-approved methods. VA sensitive information must be transmitted utilizing VA-approved encryption tools which are validated under FIPS 140-2 (or its successor) and NIST 800-52. If mailed, the contractor shall send via a trackable method (USPS, UPS, FedEx, etc.) and immediately provide the COR/CO with the tracking information. Self-certification by the contractor that the data destruction requirements above have been met shall be sent to the COR/CO within 30 business days of termination of the contract.

· All electronic storage media (hard drives, optical disks, CDs, back-up tapes, etc.) used to store, process or access VA information will not be returned to the contractor at the end of lease, loan, or trade-in. Exceptions to this paragraph will only be granted with the written approval of the VA CO.

· ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS. This section applies when any person requires access to information made available to the contractor by VA for the performance or administration of this contract or information developed by the contractor in performance or administration of the contract.

· A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees and subcontractors only to the extent necessary to perform the services specified in the solicitation or contract. This includes indirect entities, both affiliate of contractor/subcontractor and agent of contractor/subcontractor.

· Contractors and subcontractors shall sign the VA Information Security Rule of Behavior (ROB) before access is provided to VA information and information systems (see Section 4, Training, below). The ROB contains the minimum user compliance requirements and does not supersede any policies of VA facilities or other agency components which provide higher levels of protection to VA’s information or information systems. Users who require privileged access shall complete the VA elevated privilege access request processes before privileged access is granted.

· All contractors and subcontractors working with VA information are subject to the same security investigative and clearance requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors shall be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office of Human Resources and Administration/Operations, Security and Preparedness (HRA/OSP) is responsible for these policies and procedures. Contract personnel who require access to classified information or information systems shall have an appropriate security clearance. Verification of a Security Clearance shall be processed through the Special Security Officer located in HRA/OSP. Contractors shall conform to all requirements stated in the National Industrial Security Program Operating Manual (NISPOM).

· All contractors and subcontractors shall comply with conditions specified in VAAR 852.204-71(d); Contractor operations required to be in United States. All contractors and subcontractors working with VA information must be permanently located within a jurisdiction subject to the law of the United States or its Territories to the maximum extent feasible. If services are proposed to be performed abroad the contractor must state where all non-U.S. services are provided. The contractor shall deliver to VA a detailed plan specifically addressing communications, personnel control, data protection and potential legal issues. The plan shall be approved by the COR/CO in writing prior to access being granted.

· The contractor shall notify the COR/CO in writing immediately (no later than 24 hours) after personnel separation or occurrence of other causes. Causes may include the following:

· Contractor/subcontractor personnel no longer has a need for access to VA information or VA information systems.

· Contractor/subcontractor personnel are terminated, suspended, or otherwise has their work on a VA project discontinued for any reason.

· Contractor believes their own personnel or subcontractor personnel may pose a threat to their company’s working environment or to any company-owned property. This includes contractor-owned assets, buildings, confidential data, customers, employees, networks, systems, trade secrets and/or VA data.

· Any previously undisclosed changes to contractor/subcontractor background history are brought to light, including but not limited to changes to background investigation or employee record.

· Contractor/subcontractor personnel have their authorization to work in the United States revoked.

· Agreement by which contractor provides products and services to VA has either been fulfilled or terminated, such that VA can cut off electronic and/or physical access for contractor personnel.

· In such cases of contract fulfillment, termination, or other causes; the contractor shall take the necessary measures to immediately revoke access to VA network, property, information, and information systems (logical and physical) by contractor/subcontractor personnel. These measures include (but are not limited to): removing and then securing Personal Identity Verification (PIV) badges and PIV – Interoperable (PIV-I) access badges, VA-issued photo badges, credentials for VA facilities and devices, VA-issued laptops, and authentication tokens. Contractors shall notify the appropriate VA COR/CO immediately to initiate access removal.

· Contractors/subcontractors who no longer require VA accesses will return VA-issued property to VA. This property includes (but is not limited to): documents, electronic equipment, keys, and parking passes. PIV and PIV-I access badges shall be returned to the nearest VA PIV Badge Issuance Office. Once they have had access to VA information, information systems, networks and VA property in their possessions removed, contractors shall notify the appropriate VA COR/CO.

· TRAINING.

· All contractors and subcontractors requiring access to VA information and VA information systems shall successfully complete the following before being granted access to VA information and its systems:

· VA Privacy and Information Security Awareness and Rules of Behavior course (Talent Management System (TMS) #10176) initially and annually thereafter.

· Sign and acknowledge (electronically through TMS #10176) understanding of and responsibilities for compliance with the Organizational Rules of Behavior, relating to access to VA information and information systems initially and annually thereafter; and

· Successfully complete any additional cyber security or privacy training, as required for VA personnel with equivalent information system or information access [to be defined by the VA program official and provided to the VA CO for inclusion in the solicitation document – i.e., any role-based information security training].

· The contractor shall provide to the COR/CO a copy of the training certificates and certification of signing the Organizational Rules of Behavior for each applicable employee within five days of the initiation of the contract and annually thereafter, as required.

· Failure to complete the mandatory annual training is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the required training is complete.

· SECURITY INCIDENT INVESTIGATION.

· The contractor, subcontractor, their employees, or business associates shall immediately (within one hour) report suspected security / privacy incidents to the VA OIT’s Enterprise Service Desk (ESD) by calling (855) 673-4357 (TTY: 711). The ESD is OIT’s 24/7/365 single point of contact for IT-related issues. After reporting to the ESD, the contractor, subcontractor, their employees, or business associates shall, within one hour, provide the COR/CO the incident number received from the ESD.

· Violation of this section shall be investigated in accordance with VA Handbook 6500.6

END STATEMENT OF WORK

Page 1 of Page 1 of

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

INSTRUCTIONS FOR PROPOSAL SUBMISSION

NOTE: THIS IS A PHASE I PROPOSAL ONLY. DO NOT SUBMIT PHASE II INFORMATION WITH THE PHASE I PROPOSAL.

ALL PROPOSAL PREPARATION COSTS WILL BE THE SOLE RESPONSIBILITY OF THE OFFEROR. THE GOVERNMENT WILL NOT REIMBURSE ANY FIRM FOR THEIR PROPOSAL PREPARATION COSTS.

A. PHASE I - REQUEST FOR QUALIFICATIONS (RFQ)

A.1 Organized Site Visit An organized site visit will be held Thursday July 30, 2026, at 1:00pm EDT at B016 (Maintenance Shop) of the Robley Rex VA Medical Center in Louisville, KY. There will only be one organized site visit. Interested Offerors are encouraged to attend, as no other access/site visit will be authorized.

A.2 Pre-Submission Inquiries Submit Phase 1 inquiries, questions or comments electronically to the Government's Point of Contact (POC). All requests for information or clarification must be submitted via email only to: matthew.whisman@va.gov by August 4, 2026, at 10:00 AM EDT, email subject line shall include project number, project title and solicitation number. Responses to all RFI’s/Questions will be issued as an amendment to the solicitation.

A.3 Date, Time & Place of Submission Phase I proposals must be submitted to the Contracting Officer, Matthew R. Whisman, via email to matthew.whisman@va.gov by the submission due date of August 14, 2026, at 2:00PM EDT. Packages should be addressed to Matthew R. Whimsan, Contracting Officer. Late submissions will not be accepted. All submitted materials will become the property of the Government and will not be returned.

A.4 Phase I Submission Requirements Phase I proposals will be accepted and evaluated for possible advancement to Phase II. Phase I evaluation will select no more than three (3) of the most highly qualified Offerors to advance to Phase II. Submitted proposals that do not meet the following instructions may be determined to be nonresponsive and not considered for an award. Proposals shall contain all applicable information as required by the solicitation.

1. Offerors are required to submit one (1) electronic copy in pdf format of their technical proposal.

2. Documents required: The proposals shall be submitted to the Contracting Officer by the due date and time as specified on SF 1442. The proposals shall be submitted in volumes with a cover sheet for each volume displaying information required at item 6. The volumes shall be submitted in response to this solicitation. The proposal shall consist of two submissions as follows: Volume I- Experience/Technical (Factors 1 - 2) and Volume II – Past Performance Information (Factor 3). The proposal shall not exceed the number of pages identified in the table below. A page is considered to be one side of an 8-1/2 x 11-inch sheet of paper.

a. Volume 1 shall be the Experience/Technical proposal (maximum 30 pages); and

b. Volume 2 shall be the CPARs/Past Performance and signed SF-1442 with acknowledgment of all amendments, (no maximum pages).

Phase 1 Technical Proposal Page Limitations

Volume I

a. Subfactor 1A: Project Experience

b. Subfactor 1B: Personnel Experience

**NOTE: Cover pages, index pages, CPARS evaluations, and PPQ’s do not count towards page limitations. The Government will not review any information that exceeds the page limitation, including attachments, enclosures, charts, etc. For instance, if the total page limitation is 10 pages, the Government will only review 10 pages. Information submitted on the 11th page and beyond will not be reviewed.

3. Font Size: Print shall be of a minimum 12-point font size or a maximum 10 characters per inch (10-pitch, pica) spacing. Bolding, underlining, and italics may be used to identify topic demarcations or points of emphasis. Graphic presentations, including tables, while not subject to the same font size and spacing requirements, shall have spacing and text that is easily readable.

4. Proposals will be identified with the following information for each volume:

a. Solicitation Number

b. Solicitation Title

c. Contractor Name/POC with contact information; name, telephone number and email address.

d. Contractor SAM UID

e. Volume Number (1 or 2);

f. Volume Title (Experience/Technical or Past Performance)

5. Proposals shall contain all applicable information as required by the evaluation factors.

A.5 Phase I Evaluation Factors Phase I of this procurement will result in a narrowing of offerors to a maximum of three (3) firms (unless the contracting officer determines that a number greater than three (3) is in the Government’s interest and is consistent with the purposes and objectives of this two-phase design build project) based on the following technical evaluation factors:

Factor 1: Corporate Experience

a. Subfactor 1A: Project Experience

b. Subfactor 1B: Personnel Experience Factor 2: Technical Approach Factor 3: Past Performance A.6 Order of Importance for Phase I Technical Factors Phase I Technical Factors 1, 2, and 3 are equal in importance.

A.7 Selection Selection of Phase II participants may be made without discussions.

B. PHASE II REQUEST FOR PROPOSALS (RFP)

B.1 Phase II Submission Requirements Phase II proposals will be accepted and considered for award of a firm-fixed price contract. Submitted proposals that do not meet the following instructions may be determined to be nonresponsive and not considered for an award.

1. Offerors are required to submit one (1) electronic copy of their technical proposal and one (1) electronic copy of their price proposal, both to be email to the Contracting Officer at matthew.whisman@va.gov.

2. Proposals will be submitted in two separate volumes.

a. Volume 1 shall be the Technical Solution/Construction Management/Schedule proposal (maximum 60 pages); and

b. Volume 2 shall be the price proposal (maximum 20 pages).

3. Proposals will be identified with the following information.

a. Solicitation Number

b. Solicitation Title

c. Contractor Name, with POC contact information; name, telephone number and email address.

d. Contractor SAM UID

e. Volume Number (1 or 2);

f. Volume Title (Technical Solution/Construction Management/Schedule or Price Proposal)

4. The proposal shall not exceed the number of pages identified on the table below.

5. Proposals shall contain all applicable information as required by the evaluation factors.

6. Documents required: The proposals shall be submitted to the Contracting Officer by the due date and time as specified on SF 1442 at the address as indicated below. The proposals shall be submitted in volumes (Volume I – Technical Solution/Construction Management/Schedule and Volume II – Price) with a cover sheet displaying the RFP number, contractor name and address, contact name, email address and telephone number and an index of the sections of each volume. The volumes shall be submitted in response to this solicitation. Volume I shall consist of the Technical Solution/Construction Management/Schedule Proposal and Volume II shall consist of the signed SF-1442, acknowledgment of all amendments, S02-Price Schedule Worksheet and bid guarantee.

Phase II Proposal Page Limitations

a. Subfactor 5A: Ability to Staff Project

b. Subfactor 5B: Management Approach

c. Subfactor 5C: Capability to Perform

**NOTE: Cover pages, copies of professional licenses and index pages do not count towards page limitations. Except for as noted, the Government will not review any information that exceeds the page limitation, including attachments, enclosures, charts, etc. For instance, if the total page limitation is 15 pages, the Government will only review 15 pages. Information submitted on the 16th page and beyond will not be reviewed.

B.2 Order of Importance for Phase II Factors All Phase II Factors are equal in importance.

B.3 Basis of Award The Government intends to award without discussions the proposal offering the Best Value to the Government. Award will be made on a Best Value trade off basis where all evaluation factors other than cost or price, when combined, are more important than cost or price. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

C. EVALUATION FACTORS

C.1 Technical Proposal Requirements.

The proposal shall address the following evaluation factors during a 2 phase procurement process for Design Build.

C.2 Phase 1 Individual Evaluation:

Only the top three (3) ranking Offerors will be selected to submit Phase 2 proposals. For Phase 1, each evaluation factor is equal in importance. The Phase 1 evaluation will be conducted using the following factors:

Factor 1: Corporate Experience: – Factor 1 consists of two Subfactors: 1A, Corporate Project Experience and 1B, Personnel Experience. The evaluation of Subfactors 1A and 1B are of equal importance to the determination of Factor 1 rating.

Subfactor 1A: Project Experience:

Submission Requirements: Submit a maximum of three (3) completed construction projects within the last five (5) years by a Design Build contract and/or contract similar in size ($100,000 or greater) and scope to this project. (Design Build as defined by the VA). The Offeror shall demonstrate their experience on relevant Design/Build and projects that are similar in size, scope, and complexity to the RFP. Scoring will be more favorable if both criteria are met. Indicate the number of design/build projects construction contractor and AE have completed together. In describing project design and construction experience, provide the following information:

a) Project title, location and brief description including the building use and contracting method (design build/design bid construct).

b) Project owner, owner’s point of contact and telephone number of owner’s contact person.

c) Project Design Architect and Engineers (consultants if utilized) and name and telephone number of contact person(s).

d) Project Prime Contractor and Major Subcontractors and name and telephone number of contact person(s). Note each firm and managing persons (project manager/superintendent/foreman as the case may be) also proposed for this solicitation.

e) Project Statistics including start and completion dates (original vs. actual) for design and construction; cost (with brief explanation of what is included in the cost); square footage; foundation type; number of levels; and any awards (prizes) received.

Subfactor 1B: Project Personnel Experience (Specialized experience and technical competence):

Submission Requirements: The Offeror shall demonstrate the relevant experience of key project personnel who will be assigned to this project.

a) Biographical data shall include the following:

i. Name of individual.

ii. Company employed by.

iii. Company position title.

iv. Years with the company.

v. Describe work experience with projects that were completed by the design build process, were medical facilities and the company (by name) they worked for when involved in the project.

vi. An indication of which (if any) projects submitted under Corporate Experience (above) the individual participated in and what the individuals responsibility was for that project.

vii. An indication of which other individuals submitted under Project Personnel Experience this individual has worked with and the project they worked on together, noting if that project has been submitted under Factor 1, Subfactor 1A, Corporate Experience.

b) Supply this biographical data for key personnel for at least the following: (Note if one individual is proposed for more than one position listed):

i. Overall Senior Project Manager

ii. Design Project Manager

iii. Construction Project Manager.

iv. Architect/Engineer Field Representative.

v. Construction Superintendent

Factor 2: Technical Approach: Provide a brief narrative describing the Offeror’s method to manage the project to achieve design and construction design objectives as described in the RFP. Include at minimum all aspects covered in to scope of work. The following shall be Included in the narrative:

1) Design Approach: Describe the techniques and methods for an efficient, effective design to include interface and coordination with the existing building systems.

2) Construction Approach: Describe the techniques and methods for this phased construction project to include coordination with the design packages, the synchronization of phases, and integration with the existing building systems.

Factor 3: Past Performance – Contact persons supplied for Phase 1, Subfactor 1A - Corporate Project Experience projects will be contacted by the Evaluation Panel and asked the questions listed below at 3.a.1)–3) and 3.b.1)– 4). The contact's responses will be scored based on the following elements with projects participated in by the Prime (Construction Contractor and Architect firm) being weighted more heavily than projects participated in by consultants, subcontractors and individuals.

Client Satisfaction Questions -

3. In addition to the above, the VA may review any other sources of information for evaluating past performance.

Evaluation Rating Scale for Factors 1 – 3

Standard Definitions

Strength

A strong attribute or quality of particular worth or utility; an inherent asset. Note: Simple adherence to the requirements or ability to meet a requirement is compliance but should not be listed as strength.

Deficiency

A material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level.

C.3 Phase II Individual Evaluation:

In Phase II of this process, a Request For Proposal (solicitation SF1442) will be issued to the three (3) highest ranked Offerors from Phase I.

Phase II Technical Evaluation Factors (Proposal): Proposal evaluation for award will include both Phase I and Phase II Evaluation ratings. These ratings, when combined, are more important than cost or price. Phase II Evaluation Factors 4 through 6 are equal in importance.

Evaluations will be based on the following evaluation factors:

Factor 4: Technical Solution – Provide detailed narrative of conceptual design addressing requirements of the RFP. The evaluation of the conceptual facilities design will be based on the criteria set forth in the project program contained in the RFP. Complying with and exceeding project program requirements by providing HVAC, plumbing, fire protection and life safety, electrical, mechanical, structural, architectural and historically compliant systems that provide quality of life, energy savings, and sustainability will be most highly rated. Include in the discussion, but do not limit to the following:

1) Conceptual drawings shall be provided to supplement the narrative (i.e. floor plan, exterior elevation, and site plan).

2) Design approach, with emphasis on efficient and sustainable operation, interface and coordination with the existing building systems and appropriate equipment sizing.

3) Controls networking and integration into existing controls (if applicable)

4) HAZMAT identification,…