RFQ 36C24926R0007 Questions and Answers.docx

Contractor Questions and Answers for RFQ 36C24926R0007 VISN Teleradiology Procurement

1. Can you please confirm whether the incumbent contractor, VetMed Group, currently provides services for all five locations listed in the contract, or whether this solicitation consolidates multiple existing contracts into a single new contract?

A: Yes they provide teleradiology services to all locations listed in the RFQ schedule.

1. Would the Government accept one or two past performance references submitted from a teaming partner?

A: Only if there would not be a conflict of interest presented as a teaming partner agreement could have mutual benefit to the reference. The RFQ states “Offeror shall submit a minimum of three (3) references, to include name of the medical facility, telephone number and point of contact for current/recent (within the past 5 years) Tele-Radiology Physician Services provided by the Offeror that are similar in size and scope to this requirement, including any Federal, State, or local government, and commercial contracts.”

1. The solicitation references to provide an “provider identification number” for all radiologists in the instructions. Could the Government please clarify what specific identification number is required? Is this referring to the National Provider Identifier (NPI), or Medicare PTAN number?

A: Yes, this can be the NPI.

1. Could the Government please provide the approximate percentage breakout of total study volume by regular hours (8a-5p) and after hours + weekends - by modality CT scans, X-rays, MRIs, and ultrasounds? Ex: CT Scans - 70% done regular hours and 30% after hours and nights.

A: Generally speaking, our workload can be broken down into 40 % Stat and 60 % Routines when looking at our estimated volume for the VISN.

During normal business hours, this can be broken down to an estimated 20% stat and 80% routine.

This would be a mixture of all modalities with larger volume generally going to CT and X-ray.

Imaging transferred during “After hours” will include 90% STAT and 10% urgent/routine. This will also be a mixture of all modalities with higher volume generally going to CT and X-ray.

1. Could the Government please provide the approximate percentage breakout of total study volume by STAT studies - by modality CT scans, X-rays, MRIs, and ultrasounds? Ex: CT Scans - 70% regular and 30% STAT.

A: Generally speaking, our workload can be broken down into 40 % Stat and 60 % Routines when looking at our estimated volume for the VISN.

During normal business hours, this can be broken down to an estimated 20% stat and 80% routine.

This would be a mixture of all modalities with larger volume generally going to CT and X-ray.

Imaging transferred during “After hours” will include 90% STAT and 10% urgent/routine. This will also be a mixture of all modalities with higher volume generally going to CT and X-ray.

1. Attachment D.5, Past Performance Survey, indicates a submission deadline of February 27, 2026, at 10:00 AM CT, which appears inconsistent with the current solicitation timeline. Kindly confirm the correct due date for Past Performance Survey submissions applicable to this solicitation.

A: Attachment D.5 is corrected to reflect the same time and date for the submission of this solicitation, May 8, 2026 @ 10:00 am Central Time.

1. Facility Location/s:

A: There are five areas requiring teleradiology services:

NOTE: Services are virtual TELERADIOLOGY, not provided on site.

Tennessee Valley Healthcare System (TVHS)

Lexington KY VA Medical Centers (VAMC)

James H. Quillen VAMC Corner of Veterans Way & Lamont St Mountain Home, TN 37684

1. Volume A: ESTIMATED Volume For VISN 9 (all locations combined): (Base Year)

These are listed in the LIN items/price schedule for each year with anticipated quantities needed for each location. NOTE pricing on schedule will be for all years of the contract at the quantities specified in section B.2

1. Modalities A: Modality categories (also listed in the chart above in Question 8):

1) PF – Diagnostic Plain Films;

2) CT1 – All CT (excluding ones listed below);

3) CT2 – CTA Abd/Pelvis W & W/O including Multiphase CT, CTA Chest, CTA Head, CTA Neck, CTA Abdomen & Pelvis;

4) CT3 CT Angio Abdominal Aorta & Lower Extremities;

5) MR – Magnetic Resonance Imaging;

6) US – Ultrasound;

7) NM1 – Nuclear Medicine (General);

8) NM2 PET CT.

1. Case Mix A: Case mix can be observed by looking at the ratios of the estimated volume provided in RFQ. Workload fluctuates daily, weekly, and monthly. This is especially with routine volume which can be impacted by local staffing shortages.

1. Weekly Smart Clips A: If you are referring to markers/localizers, zero to be performed, however, could be rare instance when a request to confirm presence of SmartCip in specimen being imaged.

1. Weekly Biopsies A: Not applicable

1. Number of Facilities the Provider Would Service A: See VAMC facilities listed above in Question 7.

1. Do you require candidate profiles with submission?

1. A: Yes if possible. I have had other procurements submit candidate’s resumes with their licensing and reference information or profiles outlining candidates training, licensing and reference information. Note that we require copies of candidate’s active licenses at time of proposal (as listed in the chart on page 121-122). Also, per page 120 instructions: “Provide copies of the following information on any radiologist to be assigned to this contract, to include any radiologist providing coverage relief:

1 – Proof of Board Certification in Radiology and/or Nuclear Medicine;

2 – Copies of Active, current, unrestricted license;

3 – Provider Identification Number (PIN); (NPI) 4 – Curriculum Vitae;

5 – HHS–OIG Exclusion List search result;

6 – Three (3) current references”

1. Page 2 of Attachment 3 – Conflict of Interest Certification Statement has the wrong solicitation number listed in the first full paragraph of Appendix A. Will you be providing an updated Form?

A: Yes Attachment 3 is updated and included in the amendment to the RFQ.

1. Attachment D Past Performance Questionnaire has the wrong solicitation number listed. The attachment also requests evaluators email the completed survey directly to Ramona Bonness at ramona.bonness@va.gov by February 27, 2026 at 10:00AM CT. Evaluation Factor III – Past Performance requests completed Questionnaires to be submitted to the Contracting Officer and Contract Specialist via email (carol.franklin@va.gov and Ramona.bonness@va.gov). Please provide an updated Past Performance Questionnaire with the correct solicitation number and with the correct submittal instructions.

A: Attachment D is updated to the correct solicitation number and the due date. I added Carol Franklin (Contracting Officer) for the survey response. The updated copy is included in the amendment to the solicitation.