36C24926Q0314.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 204 Murfreesboro TN 37129

POINT OF CONTACT*

Contract Specialist Kristie Collins Kristie.Collins@va.gov

PLACE OF PERFORMANCE

Lexington VA Medical Center

Troy Bowling Campus

1101 Veterans Drive

Lexington KY

ADDITIONAL INFORMATION

DESCRIPTION

Department of Veterans Affairs

Lexington VA Medical Center

Sources Sought Notice

Brand Name or Equal Amsco Steam Sterilizer with Deinstallation and Installation

This Sources Sought Notice is for informational and planning purposes only and does not constitute a solicitation. Network Contracting Office 9 is seeking potential sources for Brand Name or Equal Amsco Steam Sterilizer. This is not a solicitation or a request for proposal and shall not be construed as an obligation or commitment by the Government. An award will not be made on any offers submitted in response to this notice, and it shall not be implied that the Government is committed to providing any solicitation or award following this notice. The Government will not pay for any information received in response to this request, nor will the Government compensate a respondent for any costs incurred in developing the information provided.

The Department of Veterans Affairs, Network Contracting Office 9, is seeking sources that can provide equipment that meets the following technical specifications:

1. Can be operated and maintained within VHA Directive 1116(2)

2. Can sterilize reusable medical devices in accordance with manufacturer’s IFU and VHA Directive 1116(2).

3. Steam sterilizers must fit within current space requirements and utilize current facility utilities. Vendors must visit site to verify this.

4. The vendor must provide any stainless-steel paneling that is needed to ensure finished space is in compliance with VHA Directive 1116(2).

5. Steam sterilizers must be pre-vacuum.

6. Steam condensate samples must be able to be taken from the steam sterilizers.

7. Steam filters must be included with each sterilizer.

8. The 2 larger sterilizers must be able to hold a minimum of 15 trays and a minimum of 375 pounds.

9. The 1 smaller sterilizer must be able to hold a minimum of 2 trays and a minimum of 75 pounds.

10. Steam sterilizers must have a user manual.

11. The 2 larger sterilizers must have external loading/transfer carriages.

12. Sterilizer carriages must be height adjustable and have at least 3 shelves, at least 2 shelves must be height adjustable.

13. Sterilizers must be able to process trays 7.5” tall.

14. The 1 smaller sterilizer must have at least 2 inner racks.

15. All items must be packaged in a way that prevents damage during shipment.

16. Delivery must be coordinated with installation as storage will be unavailable.

17. All installation, configuration, and validation of equipment must be provided.

18. Vendor must be able to install units in a manner that does not cause a complete work stoppage for Sterile Processing.

19. Staff training provided on use and user level maintenance.

20. Items shall be shipped to:

Lexington VA Health Care System Troy Bowling Campus Attn: Rachel K Hall, 150BC 1101 Veterans Drive Lexington, KY 40502

21. Items to be received are as follows brand name or equivalent:

Part #

GTIN: 00724995150518

1. Turnkey Services:

Proposal shall include all services required to (1) deliver, unbox, and set in place the new equipment; (2) uninstall, remove, and dispose of old equipment; (3) install, configure, and validate the new equipment; (4) provide end-user training; and (5) remove all packaging material and trash created by installation.

2. Period of Performance and Delivery Schedule:

Equipment delivery and installation should be scheduled with the SPS AO, SPS PSA, or SPS Chief within 10-12 weeks of award. Equipment shall be delivered in conjunction with the start of installation. Storage is unavailable.

3. Special Requirements:

· Integrity of the sterile processing department must be maintained at all times: utilizing barriers, PPE, etc. to maintain compliance. Vendor will be responsible for ICRA barriers.

· Equipment must fit within current space requirements and utilize current facility utilities. Vendors must visit site to verify this.

· Sterile Processing must remain in operation. Only one sterilizer at a time can be taken out of service for long periods. Two of the three sterilizers can be taken out of service if less than 3 days.

· Access panels must be maintained on both sides. Current sensors, switches, and shut offs must be maintained. Completed space must be compliant with Sterile Processing standards (e.g. no gaps/holes in wall, material can be cleaned/disinfected). Vendor is responsible for any additional stainless steel needed to fill gaps.

· Vendor will have an education specialist on-site on the day of installation for any questions on the function, use, and maintenance of the equipment. Formal training and training materials will be provided for 35 staff.

· All items will include a one-year warranty to cover all maintenance and malfunctions for the first year after installation.

The information above is intended to be descriptive, and not restrictive, to indicate the quality of equipment that will be satisfactory. It is the responsibility of the interested source to demonstrate to the Government that the interested source can provide equipment that fulfills the required specifications.

If you are interested, and can provide equipment that meets or exceeds the specifications listed, please provide the requested information below:

The anticipated North American Industry Classification System (NAICS) code is 339113. Mark if your firm is eligible for participation in one of the following small business programs. If so, please indicate the program:

[ ] yes [ ] no - Small Business (SB) [ ] yes [ ] no - HUBZone [ ] yes [ ] no - Small Business 8(a) [ ] yes [ ] no - Small Disadvantaged Business (SDB) [ ] yes [ ] no - Women-Owned (WO) Small Business [ ] yes [ ] no - Service Disabled Veteran Owned Small Business (SDVOSB) [ ] yes [ ] no - Veteran Owned Small Business (VOSB) [ ] yes [ ] no - Large Business [ ] yes [ ] no - Other (please specify) [ ] yes [ ] no – Are you the Original Equipment Manufacturer (OEM)?

[ ] yes [ ] no – If not the OEM, are you an authorized distributor, and can produce a letter from the OEM?

[ ] yes [ ] no – Is this product available on your GSA/FSS or other GWAC Contract?

If so, what is your contract number?_____________________ [ ] yes [ ] no – Does your equipment conform to the Buy American Act and RFO 25.1? 25.1 Buy American - Supplies What is the estimated Delivery Date After Receipt of Order (ARO)? _____________

Please include the following information:

Company Name:

POC:

UEI:

Address:

Email:

In addition to providing the information requested above, responding companies are encouraged to include any relevant information (specifications, cut sheets, brochures, capability statement, experience etc.) to confirm the company’s ability to meet the requirements outlined in this request.

Responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract or agreement. This notice shall not be construed as a commitment by the Government to issue a solicitation, or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued.

Please respond to this RFI by July 21, 2026, at 5:00PM EST via email to Kristie.Collins@va.gov

Sources Sought Notice