36C24926Q0291.docx
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- Solicitation number
- 36C24926Q0291
About this file
This is a Special Notice documenting the Department of Veterans Affairs' intent to sole source a purchase order for Operating Room Access Controls to Cynergy Professional Systems, an SDVOSB and authorized distributor of Johnson Controls products. The requirement involves providing Personal Identity Verification (PIV) readers that comply with all applicable federal standards and seamlessly integrate with the existing Johnson Controls access control system infrastructure. Cynergy is the current contractor maintaining and supporting the existing Johnson Controls system, and awarding to this source ensures compatibility, minimizes system risk, avoids duplicate maintenance agreements, and reduces overall lifecycle costs.
The solicitation number is 36C24926Q0291, assigned to the Department of Veterans Affairs Network Contracting Office 09 in Murfreesboro, Tennessee (ZIP 37129). The NAICS code is 561621 (Security Systems Services) with an SBA size standard of $34 Million, and the PSC is 6350 (Miscellaneous Alarm, Signal, and Security Detection Systems). Interested parties may submit written responses demonstrating their capabilities, interest, and authorization as a manufacturer distributor by July 13, 2026 at 11:00 AM EST to Carmen Hanczyk at Carmen.Hanczyk@va.gov. All prospective contractors must be registered in the System for Award Management (SAM) and provide current authorized distributor letters. The Government will evaluate responses to determine whether to issue a competitive solicitation, and this notice is not a request for competitive quotes.
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Special Notice
| SUBJECT* |
| Intent to Sole Source Operating Room Access Controls |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 37129 |
| SOLICITATION NUMBER* |
| 36C24926Q0291 |
RESPONSE DATE/TIME/ZONE
| ARCHIVE |
| 30 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| 6350 |
| NAICS CODE* |
| 561621 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office 9 (90C)
NCO 9
1639 Medical Center Parkway, Suite 204 Murfreesboro TN 37129
POINT OF CONTACT*
Contract Specialist Carmen Hanczyk carmen.hanczyk@va.gov 615-225-5973
ADDITIONAL INFORMATION
| AGENCY’S URL |
| https://www.va.gov |
| URL DESCRIPTION |
| The VA Homepage |
| AGENCY CONTACT’S EMAIL ADDRESS |
| carmen.hanczyk@va.gov |
EMAIL DESCRIPTION
DESCRIPTION
| *= Required Field |
| Special Notice |
Special Notice
The Department of Veterans Affairs, Network Contracting Office 09, hereby provides notice of its intent to award a sole source purchase order to Cynergy Professional Systems an SDVOSB that is an authorized distributor of Johnson Controls products and can provide Personal Identity Verification (PIV) readers that comply with all applicable federal standards. Cynergy is the current contractor providing maintenance and support for the existing Johnson Controls access control system infrastructure. Awarding this requirement to the same source will ensure compatibility with the existing equipment and enable the newly installed PIV readers to be seamlessly integrated into the current access control system and maintenance program. This approach minimizes system compatibility risks, avoids duplication of maintenance agreements, eliminates the need for an additional maintenance contract, and reduces overall lifecycle costs. Procuring compatible PIV readers through the existing maintenance and support framework will ensure uninterrupted system performance, simplify maintenance, and provide a cost-effective solution for the Government.
NAICS code: 561621 Security Systems Services (except Locksmiths) SBA Size Standard: $34 Million
PSC: 6350, Miscellaneous Alarm, Signal, and Security Detection Systems THIS NOTICE OF INTENT IS NOT A SOLICITATION OR REQUEST FOR COMPETITIVE QUOTES. However, interested parties may identify their interest and capability to respond to this requirement within seven calendar days after publication of this notice.
A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government. Information received will normally be considered solely for determining whether to conduct a competitive procurement. The Department of Veterans Affairs will NOT be responsible for any costs incurred by interested parties in responding to this notice of intent. Only written responses will be considered. All responses from responsible sources will be fully considered. As a result of analyzing responses to this notice of intent, the Government shall determine if a solicitation will be issued. Any prospective contractor must be registered in the System for Award Management (SAM) to be eligible for award and must submit a current authorized distributor letter from the manufacturer.
Interested parties are encouraged to furnish information by email only with “RESPONSE TO INTENT TO SOLE SOURCE 36C24926Q0291” in the subject line. All documents submitted will not be returned. All interested parties shall submit clear and convincing documentation demonstrating their capabilities to satisfy the requirements listed above to Carmen Hanczyk, Contract Specialist, by email at Carmen.Hanczyk@va.gov NO LATER THAN July 13th, 2026 @ 11:00AM EST. The capability documentation should include general information and technical background describing in detail the prospective contractor's capabilities and experience that will demonstrate the ability to support these requirements.
| *= Required Field |
| Special Notice |
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Special Notice
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