DRAFT SOW Job Order Contract.docx

STATEMENT OF WORK

CRITICAL FACILITIES MANAGEMENT SERVICES

Base Plus

INTRODUCTION/BACKGROUND INFORMATION

This requirement will provide all labor, material, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform Critical Facilities Management Items Service/Supplies as stated in this Statement of Work (SOW).

PLACE OF PERFORMANCE

1310 24th Avenue South Nashville, TN 37212-2637

SCOPE OF WORK

The Nashville Facility for Facility Management VA Medical Center needs a base plus Critical Facilities Management Items Service and Supplies contract. To mitigate the need for repeated emergent contracts or purchases, this will allow us to have an “on-call” vendor for emergent issues and parts.

North American Industry Classification System (NAICS) The Primary NAICS for all work done under this SOW is 561210 Facilities Support Services The Secondary NAICS are: 561110, 561410, 561421,561421,561492,561613,561621,561710,561720,561790,561740,562112,562119,562211,562910,562998,561990,541350,541380,541410,541613,811490, 812930, 812990, 812990, 812990, 238290 Requirements/Tasks:

Requirement to purchase jobs/parts in emergency situations, a list of work items is below. Any work items are to be performed on an AS NEEDED basis, as requested by the Contracting Officer Representative (COR) and the Contracting Officer (CO). This requirement will result in a Multiple Award Task Order Contract (MATOC). The minimum and maximum values respectively are $2,000.00 and $5,000,000.00. A minimum guarantee shall be considered satisfied upon notification of a Task Order award processed in the amount of $2000.00 or more. No Task Order issued off of this requirement shall exceed $350,000.00. Work associated with this MATOC excludes any existing requirement contract for which the government currently contracts for annually, quarterly or on a bi-annual or semi-annual basis. It is anticipated that this requirement will result in a base award, with 5 ordering periods.

Period of Performance:

Each Task Order (TO) issued shall have its own period of performance (POP). The contractor shall complete the work required under each TO in the specified time stated for that TO.

Inspections:

The COR is responsible for the inspection of the work called for in each TO. Inspections made be made by the COR are for the sole benefit of the Government and in no way relieves the Contractor of any quality control responsibilities, deliverables, etc. All work shall be inspected upon final completion.

Warranty:

All work shall be warranted against defects in workmanship for a minimum period of one (1) year from date of acceptance.

Delivery and Storage:

The contractor is responsible for all deliveries and storage of materials required for this job. Contractor must have all materials in hand prior to starting work.

Contractor Experience Requirements:

In addition to any specific certifications, licenses required per each task order issued, all Contractors working on a federal site must provide evidence of Occupational Health and Safety (OSHA)-30 training for all supervisory staff, and all other employees must provide evidence of OSHA-10 training. All certifications must be recent for the active contract period of performance.

The COR may request contractor or contractor personnel to be removed from the site for violating VA Medical Center rules and regulations. The Contractor will provide a corrective action write-up on personnel removed that shall be approved by CO. Corrective action may include permanent removal of personnel from the premises.

At any time during the performance of a Task Order, the COR or the CO may request evidence of certification or licensing. This information shall be made available upon request, and no later than 24 hours of request.

Changes to Statement of Work Any changes to this SOW shall be authorized and approved only through written modifications to the contract by the CO. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

Critical Emergent Job Categories (Scopes of Work)– Examples of work under this requirement include but is not limited to:

· Repairs/Replacement of Electric Motors between 40hp-100hp

· Replacement to include all labor, materials, and equipment.

· Electric Motor and electrical materials (Depending on size)

· Repairs to include labor, materials, and equipment applicable to the specific issue.

· Repairs/Replacement of Fire pump

· Replacement to include labor, materials, and equipment

· Replacement Fire Pump Equipment & associated materials

· Piping Materials to plumb in

· Electrical work to ensure functioning and connection of fire pump

· Repairs to include labor, materials, and equipment applicable to specific issue

· Repairs/Replacement of Jockey pump for sprinkler system

· Replacement to include labor, materials, and equipment

· Replacement of Jockey Pump & associated materials

· Piping Materials to plumb in

· Electrical work to ensure functioning and connection of Jockey Pump

· Repairs to include labor, materials, and equipment applicable to specific issue

· Repairs/Replacement of Air compressor Medical/Dental/Research

· Replacement to include labor, materials, and equipment

· Medical Air Compressor (15hp)

· Piping Materials

· Electrical Materials

· Repairs to include labor, materials, and equipment applicable to specific issue

· Repairs/Replacement of Vacuum Pump Medical/Dental/ Research

· Replacement to include labor, materials, and equipment

· Medical Vacuum Pump (15hp)

· Piping Materials

· Electrical Materials

· Repairs to include labor, materials, and equipment applicable to specific issue

· Repairs/Replacement of Steam Traps between ½” – 2.5”

· Replacement to include labor, materials, and equipment

· New Steam Trap Based on size

· Piping Materials

· Insulation Needed

· Repairs to include labor, materials, and equipment applicable to specific issue

· Repairs/Replacement of Steam heating bundles

· Replacement to include labor, materials, and equipment

· New Steam Heating Bundle Equipment

· Piping Materials

· Insulation Needed

· Repairs to include labor, materials, and equipment applicable to specific issue

· Repairs/Replacement of Steam generated condensate pumps between ¾” – 2”

· Replacement to include labor, materials, and equipment

· New Steam Generated Condensate Pump Equipment based on size

· Piping Materials

· Insulation Needed

· Repairs to include labor, materials, and equipment applicable to specific issue

· Repairs/Replacement of Electric condensate pumps between 1.5hp – 7.5hp

· Replacement to include labor, materials, and equipment

· New Electric Condensate Pump based on size

· Piping Materials

· Electrical Materials

· Repairs to include labor, materials, and equipment applicable to specific issue

· Repairs/Replacement of Variable Speed Drives between 5hp – 50hp Danfoss Nema 1 with Bypass

· Replacement to include labor, materials, and equipment

· New VFD Equipment based on size

· Electrical Materials

· Start Up Service if required

· Repairs to include labor, materials, and equipment applicable to specific issue

· Repairs/Replacement of Chilled Water End Suction Pumps between 5hp – 60hp

· Replacement to include labor, materials, and equipment

· Chilled Water End Suction Pumps based on size

· Piping Materials

· Electrical Materials

· Insulation as needed

· Repairs to include labor, materials, and equipment applicable to specific issue

· Repairs/Replacement of Condenser Water End Suction Pumps between 40hp – 100hp

· Replacement to include labor, materials, and equipment

· Condenser Water End Suction Pumps based on size

· Piping Materials

· Electrical Materials

· Insulation as needed

· Repairs to include labor, materials, and equipment applicable to specific issue

· Repairs/Replacement of Heating Water End Suction Pumps between 5hp – 20hp

· Replacement to include labor, materials, and equipment

· Heating Water End Suction Pumps based on size

· Piping Materials

· Electrical Materials

· Insulation

· Repairs to include labor, materials, and equipment applicable to specific issue

· Repairs/Replacement of Natural Gas Maxon Valve for boilers between 4”-6”

· Replacement to include labor, materials, and equipment

· Natural Gas Maxon Valve based on size

· Piping Materials

· Repairs to include labor, materials, and equipment applicable to specific issue

· Repairs/Replacement of Propane Gas Moxon Valve for boilers – 1”

· Replacement to include labor, materials, and equipment

· Propane Gas Maxon Valve

· Piping Materials

· Repairs to include labor, materials, and equipment applicable to specific issue

· Repairs/Replacement of Steam Pressure Relief Valve between 15psi – 135psi measuring between ¾”-3”

· Replacement to include labor, materials, and equipment

· Steam Pressure Relief Valve based on size

· Piping Materials

· Piping insulation as needed

· Repairs to include labor, materials, and equipment applicable to specific issue

· Repairs/Replacement of Steam Pressure Reducing Valves between 15psi – 60psi measuring between ¾”-3”

· Replacement to include labor, materials, and equipment

· Steam Pressure Reducing Valves based on size

· Piping Materials

· Piping insulation as needed

· Repairs to include labor, materials, and equipment applicable to specific issue

· Repairs/Replacement of 4” chill water isolation valves

· Replacement to include labor, materials, and equipment

· 4” valves

· Piping Material

· Insulation as needed

· Repairs to include labor, materials, and equipment applicable to specific issue

· Repairs/Replacement of Steam Coils for Air Handling Units

· Replacement to include labor, materials, and equipment

· AHU Steam Coil

· Insulation as needed

· Repairs to include labor, materials, and equipment applicable to specific issue

· Repairs/Replacement of Chill water coils for air handling units

· Replacement to include labor, materials, and equipment

· Chilled Water Coil

· Insulation as needed

· Repairs to include labor, materials, and equipment applicable to specific issue

· Repairs/Replacement of Electrical breakers between 800amp – 1200amp

· Replacement to include labor, materials, and equipment

· 1200 Amp Breaker based on size

· Electrical Materials

· Repairs to include labor, materials, and equipment applicable to specific issue

· Repairs/Replacement of VAV boxes and associated controller and heat valve

· Replacement to include labor, materials, and equipment

· VAV Box

· Heating coil, control transformer with enclosure, and valve package.

· Programing for DDC VAC controller and control valve

· Reheat pipping connection

· Ductwork as needed

· Insulation as needed

· Repairs to include labor, materials, and equipment applicable to specific issue

· Repairs/Replacement of DDC controller for AHU

· Replacement to include labor, materials, and equipment

· VAV box DDC Controller

· Repairs to include labor, materials, and equipment applicable to specific issue

· Repairs/Replacement of ABB Change over switch for ATS

· Replacement to include labor, materials, and equipment

· ABB Change Over Switch

· Electrical Materials

· Repairs to include labor, materials, and equipment applicable to specific issue

· Repairs/Replacement of Steam generator water heaters

· Replacement to include labor, materials, and equipment

· Steam Generated Water Heater

· Piping Materials

· Insulation as needed

· Repairs to include labor, materials, and equipment applicable to specific issue

· Repairs/Replacement of Medical gas branch alarm panels

· Replacement to include labor, materials, and equipment

· Medical Gas Branch Alarm Panel

· Medical Gas Certification

· Removal of existing panel

· Disconnect and reconnect panel

· Medical Gas Piping Materials

· Drywall Materials

· Repairs to include labor, materials, and equipment applicable to specific issue

· Repairs/Replacement of Atomizing air compressor for boiler

· Replacement to include labor, materials, and equipment

· Atomizing Air Compressor

· Piping Materials

· Electrical Materials

· Repairs to include labor, materials, and equipment applicable to specific issue

· Response Time

· Response time required for Emergencies must occur within 12 hours of notification of an emergency for diagnoses and provide a quote to the COR and CO.

· Respond time for parts: Sending parts as soon as possible after approval. The goal for all reasonable common locally in stock parts should be deliverable on the same day of the order.