36C24925Q0404.docx

Presolicitation Notice Presolicitation Notice

Presolicitation Notice

GENERAL INFORMATION

Nashville Campus

1310 24th Avenue South

Nashville TN

COUNTRY

CONTACT INFORMATION

Network Contracting Office 9

NCO 9

1639 Medical Center Parkway, Suite 204 Murfreesboro TN 37129

POINT OF CONTACT*

Contract Specialist Aye A. A. King adrian.king@va.gov

(615) 225-2990

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

THIS IS A PRESOLICITATION NOTICE – The Department of Veterans Affairs, Network Contracting Office 9, located at 1639 Medical Center Parkway, Suite 204, Murfreesboro, TN 37129, anticipates issuing a solicitation “Request for Quotation (RFQ)” on or about 08/14/2025 for three brand name or equal steam sterilizer and supporting accessories for the James H. Quillen VA Medical Center located in Mountain Home, TN. See attached Salient Characteristics.

SET-ASIDE: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB)

NAICS Code: 238150- Glass and Glazing Contractors

SBA SIZE STANDARD: $19 Million

PSC: Z2DA- Repair or Alteration of Hospital and Infimaries

DESCRIPTION: This requirement is for VA Tennessee Valley Healthcare System Medical Center Nashville located at the address listed below:

VA Tennessee Valley Healthcare System Medical Center Nashville Nashville Campus 1310 24th Avenue South Nashville, TN 37212-2637

STATEMENT OF WORK

ACRE Window Glass Repair

INTRODUCTION/BACKGROUND INFORMATION

This project will provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform the replace window that is broken on the 4th floor of the Acre building. The contractor shall perform as to meet or exceed all Occupational Safety and Health Administration (OSHA) safety standards.

PLACE OF PERFORMANCE

1310 24th Ave S.

Nashville, TN 37212

SCOPE OF WORK

Remove broken glass from the 4th floor of the Acre building, adhering to all OSHA safety protocols. Veteran Affairs (VA) to provide information required to order new glass. Reinstall new glass on the 4th floor of acre building. Seal the window properly and test for leaks. Remove all debris once the job is complete.

Requirements/Tasks:

· Provide all professional services required to remove broken glass and replace with suitable replacement glass. VA will provide information required for ordering glass . This work will require a lift as it is on the 4th floor of the acre building.

· Glass must be VA approved glass, sample attached.

PROJECT DESCRIPTION/GENERAL INFORMATION/SITE VISIT:

Pre-Meeting And/or Site Visit: Site visit to be scheduled with on-site POC John Messer. Kick off meeting to be held post-award date (TBD).

Hours of Operation and Scheduling:

1. Work on the Acre building window may be accomplished as scheduled in advance.

2. Schedule all normal work Monday through Friday, 7AM to 330PM with COR, John Messer phone # 615-968-9990

CONFIRMATION OF WORK

All work to be confirmed and subject to Quality Control Methods before being approved by the COR John Messer

COMPLIANCE

· The contractor shall be fully responsible for compliance with all VA, local, state, and Federal occupational safety laws, rules, and regulations.

· The contractor shall follow life and safety codes and take necessary actions to avoid conditions that may be hazardous to the health and safety of hospital personnel and patients.

· The contractor is responsible for meeting all applicable OSHA and VA guidelines for safe working procedures.

· All work for the duration of the contract shall be performed by certified trained technicians.

CONTRACTOR EMPLOYEES

Contractor personnel shall present a neat appearance and be easily recognized as contract employees. Example: wearing steel toe boots and safety glasses ID badges and or name tags.

CONTRACTOR EMPLOYEE IDENTIFICATION

· All contractor employees must be clearly identified as contractors (not VA employees) when performing services under this contract. This includes visual (appearance), verbal (phone), and electronic (email). The contractor must provide all employees with a contractor identification (ID) badge at the contractor’s expense prior to performing work under this contract. Contractor employees are always required to display this badge when performing services under this contract.

· Employees released from service by the contractor must have their badge collected by the contractor. All badges must contain an expiration date and photograph of the employee.

· All contractor employees must also be required to wear VA issued badges and must always display these badges while in the performance of this contract and/or as instructed by the COR.

· The contractor supervisor must ensure that all contractor employees display their VA issued badges.

· The contractor supervisor must be responsible for managing all VA issued badges provided to contractor employees and immediately collect these badges from employees no longer working on the contract.

CONTRACTOR EMPLOYEE CONDUCT

· The contractor is completely responsible for all actions and conduct of their employees. Contractor employees must be well-groomed and neat in appearance.

· Contract employees must be professional in attire and must not wear any offensive clothing.

· Contractor employees must conduct themselves in a socially acceptable manner appropriate for an office work environment; Loudness, vulgarity, rudeness, smoking, or other similar offensive conduct by a contractor employee may be grounds for denying the employee further access to VA premises.

· Contractor employees must not consume alcohol or illegal drugs during working hours or at any other time the employees are performing work under this contract.

CONTRACTOR RESPONSIBILITY

· The contractor shall obtain all necessary licenses and/or permits as required to perform this work.

· He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract.

· He/she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees’ fault or negligence and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of Tennessee.

· Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from.

CONTRACT AWARD MEETING:

· The contractor shall not commence performance on the tasks in this PWS until the CO has conducted a Kickoff Meeting or advised the contractor that a kickoff meeting is waived.

CHANGES TO THE STATEMENT OF WORK (SOP):

· Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder with all other products of the project. Costs incurred by the contractor through the actions of parties other than CO shall be borne by the contractor.

PERFORMANCE REQUIREMENTS:

· Contractor shall provide the necessary personnel and equipment to meet or exceed required service. Contractor shall have the following responsibilities:

· Provide licensed and trained personnel to perform the project in the State of Tennessee.

· Provide all design, supervision, labor and materials to complete all requirements described in this SOW.

· Contractor shall obtain all necessary licenses and permits required to perform this work required by this SOW.

· Contractor shall take all precautions necessary to protect persons and property from injury and/or damage during performance of this contract.

· Contractor shall be responsible for any injury to their employees as well as for any damages to personnel or Government property that occurs during the performance of this contract that is caused by the Contractor’s fault or negligence.

· Contractor shall insure that all areas where equipment is serviced under this contract are left in a clean, neat and orderly condition.

· Arrange and pay for all proper disposal of waste and debris.

· Maintain project schedule agreed upon in the final contract documents.

· Provide all OSHA site safety for each employee during work.

· Contractor employees shall have background checks completed.

DELIVERABLES

· The Contractor shall perform the services necessary to complete the tasks in accordance with the procedures described in a timely and professional manner, consistent with industry standards, at the location, place and time that the VA has set aside, and all in accordance with the SOW.

· Contactor shall provide a copy of the inspection document used (field report) on the day of each performed inspection to the COR.

DELIVERY SCHEDULE:

GOVERNMENT HOLIDAYS:

Any other day designated by the President as a national holiday. When one of the holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by US Government agencies.

TESTING SPECIFICATIONS:

· Window should be water tested for leaks after final installation is complete.

PERFORMANCE STANDARDS

· Performance standards define desired services. The Government performs surveillance to determine if the Contractor exceeds, meets, or does not meet these standards. The Government shall use these standards to determine Contractor performance and shall compare Contractor performance to the Acceptable Quality Level (AQL). The Quality Assurance Surveillance Plan (QASP) method of surveillance will be by random inspection and monthly monitoring. At the end of each option year, A Contractor Performance Assessment Reporting System (CPARS) will be sent to the contractor. The contractor has the right to either agree or respond. This reporting applies to this contract. https://www.cpars.gov/, https://www.acquisition.gov/.

TECHNICAL EXPERT/POC:

John Messer Maintenance Supervisor 615-968-9990 John.messer@va.gov

Presolicitation Notice