36C24925Q0309 Sources Sought York Irrigation.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* 36C24925Q0309 Alvin C. York VA Medical Center Irrigation Drain Repair

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 37129

SOLICITATION NUMBER* 36C24925Q0309

RESPONSE DATE/TIME/ZONE 06-10-2025 4:00pm CENTRAL TIME, CHICAGO, USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SDVOSBC

PRODUCT SERVICE CODE* Z1JZ

NAICS CODE* 221310

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 204 Murfreesboro TN 37129

POINT OF CONTACT*

Contract Specialist Rebecca Espinoza rebecca.espinoza@va.gov

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs Alvin C. York VA Medical Center

3400 Lebanon Pike Murfreesboro TN

POSTAL CODE 37129

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov/ URL DESCRIPTION Department of Veterans Affairs AGENCY CONTACT’S EMAIL ADDRESS rebecca.espinoza@va.gov EMAIL DESCRIPTION Contract Specialist's email

DESCRIPTION

On behalf of the Alvin C. York VA Medical Center, Network Contracting Office (NCO) 9 is issuing this Sources Sought Notice (SSN) as a means of conducting market research to identify parties having an interest in and the resources to support this requirement for a firm-fixed-priced purchase order for irrigation drainage ditch repair. The result of this market research will contribute to determining the method of procurement. The anticipated North American Industry Classification System (NAICS) code is 221310 Water Supply and Irrigation Systems.

1. This Sources Sought Notice is for informational and planning purposes only and does not constitute a solicitation. THERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for bids, proposals, or quotes; submission of any information in response to this market survey is purely voluntary; and the government assumes no financial responsibility for any costs incurred. An award will not be made on any offers submitted in response to this notice, and it shall not be implied the Government is committed to providing any solicitation or award following this notice. The Government will not pay for any information received in response to this request, nor will the Government compensate a respondent for any costs incurred in developing the information provided.

2. If your organization has the potential capacity to perform these services, please provide the following information:

a. Organization name:

b. Point of Contract

c. UEI:

d. Business Address:

e. Email and telephone number

f. Web site address

g. Business size:Mark if your firm is eligible for participation in one of the following small business programs. If so, please indicate the program:

[ ] yes [ ] no - Small Business (SB)

[ ] yes [ ] no - HUBZone

[ ] yes [ ] no - Small Business 8(a)

[ ] yes [ ] no - Small Disadvantaged Business (SDB)

[ ] yes [ ] no - Women-Owned (WO) Small Business

[ ] yes [ ] no - Service Disabled Veteran Owned Small Business (SDVOSB)

[ ] yes [ ] no - Veteran Owned Small Business (VOSB)

[ ] yes [ ] no - Large Business

[ ] yes [ ] no - Other (please specify)

h. Business type under NAICS 221310, which contains a size standard of $41.0 Million, Commercial and Government Entity (CAGE) Code and System for Award Management (SAM) Unique Entity ID (UEI) number.

i. [ ] yes [ ] no – Are you the Original Equipment Manufacturer (OEM)

j. [ ] yes [ ] no – If not the OEM, are you an authorized distributor, and can produce a letter from the OEM?

k. [ ] yes [ ] no – Is this product available on your GSA/FSS or other GWAC Contract If so, what is your contract number? _____________________

l. Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational, and staff capability. In addition to providing the information requested above, responding companies are encouraged to include any relevant information (specifications, cut sheets, brochures, capability statement, experience etc.) to confirm the company’s ability to meet the requirements outlined in this request.

m. Responses to this SSN shall not exceed 4 pages and should include all the foremost mentioned information. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe Portable Document Format (PDF).

n. The government will evaluate market information to ascertain potential market capacity to:

i. Provide services consistent in scope and scale with those described in this notice and otherwise anticipated.

ii. Implement a successful plan that includes contractor compliance with program standards, quality control, and performance.

iii. Provide services under a firm-fixed-price contract.

3. NOTE: Respondent claiming SDVOSB and VOSB status shall be registered, and Veteran Small Business Certification (VetCert) verified in VetCert Registry Veteran Small Business Certification (sba.gov).

4. Based on the responses to this SSN/market research, this requirement may be set-aside for SDVOSBs, VOSBs, small businesses, procured through full and open competition, or sole sourced.

5. Submission Instructions: Interested parties who consider themselves qualified to perform the services are invited to submit a response to this SSN by 4:00pm CST, June 10, 2025. All responses under this SSN must be emailed to rebecca.espinoza@va.gov the subject line must specify 36C24925Q0309. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

6. SAM: Interested parties shall be register in the System for Award Management (SAM) as prescribed in Federal Acquisition Regulation Clause 52.232-33. SAM information can be obtained by accessing the internet at www.sam.gov or by calling 1-866-606-8220.

7. Disclaimer and Important Notes. This notice does not obligate the government to award a contract or otherwise pay for the information provided in response to this SSN. The government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the government to determine the organization’s qualifications to perform the work. Respondents are advised that the government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation or combined solicitation may be published in Contract Opportunities (formerly Federal Business Opportunities or FBO).

However, responses to this notice shall not be considered adequate responses to a solicitation.

8. Responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract or agreement. This notice shall not be construed as a commitment by the Government to issue a solicitation, or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued.

9. Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response. The government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).

10. See SOW on the following page.

STATEMENT OF WORK

Irrigation Ditch Project Alvin C. York VAMC Murfreesboro, TN

PART I - GENERAL

a. Introduction This requirement is for the complete rehabilitation of the irrigation storm ditch 20 meters north of bldg. 117 at the Tennessee Valley Healthcare System (TVHS), Alvin C. York Campus, 3400 Lebanon Pike, Murfreesboro, Tennessee, 37129.

b. Background

The type of work for this project would be the rehabilitation of the irrigation storm ditch located 20 meters north of bldg. 17 here on the Alvin C. York campus. The trigger for this project is an increase flow through storm culvert due to adjacent parking lots. This added flow is too much for the current irrigation swale and causing rapid erosion of nearby soil. This project will help widen and reinforce the current irrigation ditch to handle the capacity of the storm water that has been added to the source culvert. This irrigation ditch is approximately 330 ft from the culvert opening to edge of the pond.

c. Scope of work

• Excavation of old swale reinforcement (concrete, rock and metal culverts) and disposal off-site. Where swale/ditch passes under the pond fence and walkway, we will remove metal culvert and sidewalk and leave new swale exposed, per request of (TVHS)

• Widening and grading of current irrigation ditch path to a width of 8-10 feet and depth of 3ft generally following its current path from culvert to pond. In places with exposed bedrock, no hammering will take place. They will adjust the grading to accommodate these areas, but neutral areas could be present.

• Reinforcement of swale with 6-9” rip rap stone on top of geo-textile fabric to mitigate soil erosion.

• Installation of Grizzly Bars where swale passes under pond fence to prevent debris accrual and easy pond access through swale.

• Distribution of topsoil from excavation on either side of new swale. Exposed or disturbed soil will be seeded and covered with straw

d. Scheduling

The Contractor will be required to complete the task within 28 calendar days of award of this contract. Work can be performed Monday through Friday during normal working hours of 7am-3:30pm (excluding holidays) and extended working hours shall not acquire additional cost to the government to expedite or accomplish the repair(s) if required. All work (including phasing) must be provided to, coordinated with, and approved by the COR.

e. Warranty

All contract work shall be warranted up to 1month after completion due to the possibility of settling rock and or dirt.

Part II – Requirements

• All equipment, tools, etc., shall be properly maintained while on the project and shall be adequate, in quality and capacity for proper execution of the work.

• The Contractor accepts responsibility for the equipment identified in SOW "as is" condition. Failure to inspect the equipment prior to contract award will not relieve the Contractor from performance of the requirements of this contract.

• The Contractor shall provide all necessary barricades and take all necessary precautions to protect all patients, visitors, and staff from possible hazards. The Contractor shall remove all barricades when area is complete and ready for occupancy.

• The Contractor shall ensure that all work areas are maintained in a neat, clean, and safe manner. All waste materials generated during the project shall be removed from medical center grounds and properly disposed.

• The Contractor is to secure material only associated with this SOW in designated areas approved/provided by the COR. The Contractor is responsible for protecting the material from damage during handling, weather, and construction operations before, during and after installation.

Contractor shall meet each requirement listed below that is specified by the COR on behalf of

TVHS Medical Center. Submittals will be provided to the COR. TVHS will NOT be providing any transportation, labor, tools, parts, or material during the demo or installation process.