36C24925Q0276 0004.docx

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 06-18-2025 603-25-3-5093-0030 Department of Veterans Affairs Network Contracting Office 9 Attn.: Nicole McVey 1639 Medical Center Parkway, Suite 204 Murfreesboro TN 37129 Network Contracting Office 9 Department of Veterans Affairs 1639 Medical Center Parkway Suite 204 Murfreesboro TN 37129 To all Offerors/Bidders

36C24925Q0276 05-14-2025

X X X The purpose of this amendment is to provide answers to 7 (seven) questions overlooked in amendment 003.

Questions and answers are contained herein.

Quotes are due by Wednesday, June 25, 2025 9:00 AM CT via email to Elyse.McVey@va.gov

Roxie Keese

FINAL QUESTIONS AND ANSWERS

QUESTIONS INADVERTENTLY MISSED WITH LAST POSTING

1. During site visit it was requested to add a monitoring system for conductivity to the critical water system including a new skid and controller and modem and sensor. the clin structure mentions "1 JB TECHNICAL SUPPORT AND START-UP, 1 JB SPWA MONITORING SYSTEM (CONDUCTIVIY AND TEMP)." However, the requirement is not mentioned in the SOW. Can the VA please clarify the requirement? Additionally, the online monitoring was not included for this new equipment in the base year or out years. "36 EA PWA ADVANCED MONITORING SYSTEM SERVICE 2.0" In the SOW: CLIN 0018, Sterile Processing Continuous Monitor Service. This differs from PWA monitoring since it is much simpler. Not knowing how a contractor will perform this, I made it simpler as a line item.

1. During the site visit and in the SOW for the new hospital. The VA is requesting a comprehensive water monitoring and prevention plan that should include new equipment. Both hospitals will operate overlapping service that is preventing reusing the old equipment. We can price out equipment and instillation as part of our plan. We recommend including another Clin to cover the new monitoring equipment at the new hospital. installation can be covered with a Not to exceed clause or be excluded. H.2.f. "An equipment device maintenance procedure shall be developed for each potable or utility water device identified in the process flow diagram. " It has been SO LONG to get this BPA awarded, we are a year later than expected. These items are in option year two which is now more likely option year one, but could still be option year two due to new hospital progress. See line 2018, quantity shows two, should have been listed as three, but things change over time, so no real idea if requirements will change. If you want, it could amend to three, then we are covered. I tried to write as a BPA to give me some flexibility; I know quantities will change for multiple items, i.e. no samples when chillers are shut down for winter.

1. Does this solicitation include any electrical or plumbing work related to the installation of the equipment? “tech support”. We get water, power, drain nearby. Contractor still has to connect units.

1. Are we permitted to propose alternative equipment brands, or must we use Walchem controllers and chlorine analysers specifically? SOW does not say. So, include what you want in the proposal. We do know Walchem has a long success record.

1. Could you confirm the source and temperature of the water and chlorine? Additionally, will the equipment be used exclusively for water quality monitoring? We would appreciate a comprehensive list of parameters the VA requires to be monitored as part of the system. See SOW.

1. As referenced in the scope of work, the government has an existing water safety management plan. Could you share which platform or system was used to draft this plan? Available on award to the awardee.

1. Section F, 1 of the Scope of Work states: “Conduct monthly sampling at the generating point and points of use in accordance with reference 5, ANSI/AAMI ST108:2023, Water for the processing of medical devices, tables 5 and 6.” However, the pricing schedule indicates that sample collection will be performed by the VA. Could you kindly clarify this discrepancy? Contractor. As with other locations, as discussed during site visit, VA provides escort. Exception is biweekly HPC for chiller plant. VA USRO collects those.

VIA EMAIL:

1. Is the Zorn facility currently accredited? If so, by which entity? The VA abides by The Joint Commission; however, the question is vague; there are multiple accrediting organizations, none of which are relevant to the SOW.

2. From the scope it sounds like there is existing water quality monitoring equipment in place - can you please provide a description of the equipment (controller data plate information, chlorine analyzer plate information, modem information)? There is. All prospective bidders were given the opportunity to inspect the analyzers currently in place during the site visit.

3. We also request information on the current PWA monitoring software in use, as this is often transferable between service providers through the manufacturer. Current recording is done by Phigenics.

VA also records facilities data in-house though not all the same points recorded by Phigenics. The VA data has been recorded by Enviros using iPerformance and CopperTree Analytics. This is very effective managing compliance reporting since it recorded thousands of building service data points and assembled into compliance reports, though not expected to continue next year due to cost cutting measures. However, the VA will remain connected to the water safety hardware and record locally, and if new hardware is installed, VA will connect to it through the Building Automation System.

4. For the WSMP - it sounds like there is an existing Water Safety Management Plan. Can you provide information on the platform used for drafting? MS Word, it is to remain in Word. If LAMPS software by HC Info was used, this can be transferred with permission from your current vendor. This can help us to facilitate review and make plan updates and data tracking easier. We would be able to maintain the existing data log and history. - If this isn't possible, we would set up a new plan using this software and transfer the data over for ease of use. At the end of our agreement, we would transfer the plan over to the facility or to the provider of choice to ensure data integrity and continuity. I expect data to be transferred; it belongs to the VA even if on another vendor’s server.

5. ST108 - adding to the Zorn Location - Can you please provide a count of A018 and A018b locations? We would like to be able to provide volume pricing so an accurate count is preferred.

1 SB-4 Utility Water Supply 1 1 SB-4 Critical Water Generation 1 1 A018 Critical Water Sinks 2 1 A018 Washer-Disinfectors 1 1 A018 Ultrasonic Sinks 2 1 A018b Cart Wash 1

6. ST108 for the New Hospital - if possible to provide system counts as above, please send what you can. Unfortunately no. I expect the number to be nearly identical though. We’ll expect a transition period where both sites are tested and monitored which is estimated in the SOW.

FROM SITE VISIT:

1. Can the 10-day requirement for Spread Plate be extended to 14 days. Answer “no”. CDC recommended 7 – 14 days; I want it in 10 which is consistent with most labs.

1. He asked about number of samples and variances. I explained with the new site coming online, we expect an increased volume of samples, then a drop. I can’t define the exact date and for how long, so I assumed one year we have a higher level of samples.

1. He asked if he had to create new analytic skids for the new site. Answer is, yes, that is listed in the SOW as new monitors; expect the same setup there as here. No, we cannot do a site visit to the construction site.

1. He asked, if resamples are required, are we doing those or is his company expected to do those. Answer, we’ve assumed a small number of resamples are necessary and that is for his company as written into the SOW.

He explained the reason is that it may take a few days to schedule a retest since the lab is in Texas. I explained that is why we always want PCR run along with spread plate; a PCR positive would cause us to react immediately while the spread plate is still cooking. That also provides reaction time to get resamples lined up.